DC Operations Lead: Inventory, Billing & Systems

Fivestar; Bardstown (KY); On-site; USD 55,000 - 75,000; Full time

Job summary

Fivestar in Bardstown, KY is seeking a Distribution Center Assistant Manager to oversee supply chain activities, including purchasing coordination, inventory control, product setup, and system maintenance. This role also troubleshoots billing, credits, and order processing to maintain accuracy and profitability.

You will manage purchasing, monitor stock, coordinate updates across WMS/ERP and Pricebook, resolve vendor invoices, and lead DC staff in picking, packing, and shipping while upholding

Qualifications

• Associate's degree in supply chain, business, or related field preferred (or equivalent experience).
• Experience in distribution, warehouse operations, or inventory management preferred.
• Experience with WMS, ERP systems, or pricebook management preferred.
• Professional appearance and a positive attitude.
• Team player, honest, hardworking, and excellent attendance.
• Excellent verbal and written communication skills.
• Excellent interpersonal and customer service skills.
• Detail oriented with strong analytical and problem-solving skills.
• Ability to manage multiple priorities in a fast-paced environment and meet deadlines.
• Proficient in Microsoft Office (Excel, Outlook, Word).
• Valid Driver's License

Responsibilities

• Manage purchasing process to maintain optimal inventory levels, coordinating with vendors and suppliers to ensure timely and accurate product delivery while supporting cost control initiatives and identifying opportunities for savings.
• Monitor stock levels, demand trends, and product movement to reduce overstock and out of stocks.
• Oversee process for tracking product expiration dates and enforce proper product rotation and timely removal or discounting of near-expired products.
• Conduct periodic audits to ensure inventory database accuracy and integrity.
• Manage the setup of new products in Pricebook and Warehouse Management System (WMS), ensuring all data (pricing, descriptions, UPCs, pack sizes, vendor info) is accurate and complete.
• Coordinate updates to pricing, promotions, and product changes across systems.
• Resolve billing discrepancies, invoice issues, and credit requests with vendors, ensuring accurate and timely resolution, collaborating with accounting department as needed.
• Investigate and correct errors related to order importing, processing, and fulfillment.
• Serve as a first-line resource for operational system issues (WMS, POS integrations, order platforms). Collaborate with IT or system vendors to resolve discrepancies or integration issues.
• Identify recurring system issues or other inefficiencies and recommend process or system improvements.
• Support and assist distribution center staff with picking, packing, and shipping operations, ensuring efficiency.
• Ensure compliance with all safety protocols including OSHA standards, food safety principals, company or customer policies, and any other relevant governmental or regulatory standards.
• Generate and analyze reports related to inventory levels, shrink, purchasing trends, and operational performance.
• Assume operational leadership and oversight in the absence of the Distribution Center Manager.

Skills

Microsoft Office

Communication skills

Customer service

Team player

Problem solving

Analytical skills

Multitasking

Education

Associate's degree in supply chain, business, or related field

Tools

WMS

ERP systems

Pricebook

Microsoft Office

Job description

Fivestar in Bardstown, KY is seeking a Distribution Center Assistant Manager to oversee supply chain activities, including purchasing coordination, inventory control, product setup, and system maintenance. This role also troubleshoots billing, credits, and order processing to maintain accuracy and profitability.

You will manage purchasing, monitor stock, coordinate updates across WMS/ERP and Pricebook, resolve vendor invoices, and lead DC staff in picking, packing, and shipping while upholding