DC Office Operations & Events Lead

SmartRecruiters, Inc.; Washington (District of Columbia); On-site; USD 41,000 - 83,000; Full time

Job summary

University of Notre Dame in Washington, DC, is seeking a Senior Operations Coordinator to manage office operations, events, and student engagement within the Keough School Washington Office. The role reports to the Executive Director and supports faculty policy activities with logistics, budgeting, and participant coordination in a dynamic academic environment.

The position requires a bachelor’s degree, 1–2 years in related roles, strong communication, and excellent organizational skills.

Qualifications

• Bachelor’s degree required.
• 1–2 years of experience in office management, event coordination, or program administration.
• US work authorization required.
• Strong organizational skills and attention to detail.
• Excellent written and oral communication.
• Proactive, self-directed, able to anticipate needs.
• Comfort with in-person, logistical work.
• Proficiency with Microsoft Office, Google Suite, and calendar/booking systems.

Responsibilities

• Serve as first point of contact for visitors and guests via phone and in person.
• Respond to inquiries and direct requests to faculty and staff.
• Manage mail, packages, and office deliveries.
• Coordinate office space, furniture, and equipment maintenance.
• Collaborate with administrative units on main campus as needed.
• Create and manage the annual office budget with Senior Manager and Executive Director.
• Provide logistical support for courses and student programs in Washington, DC.

Skills

Organization skills

Attention to detail

Written communication

Oral communication

Proactive work style

MS Office & Google Suite

Education

Bachelor's degree

Tools

Microsoft Office

Google Workspace

Job description

University of Notre Dame in Washington, DC, is seeking a Senior Operations Coordinator to manage office operations, events, and student engagement within the Keough School Washington Office. The role reports to the Executive Director and supports faculty policy activities with logistics, budgeting, and participant coordination in a dynamic academic environment.

The position requires a bachelor’s degree, 1–2 years in related roles, strong communication, and excellent organizational skills.