Campus Operations & Events Coordinator

University of Notre Dame; United States; On-site; USD 45,000 - 55,000; Full time

Job summary

University of Notre Dame’s Mendoza College of Business seeks an Administrative Coordinator to drive campus operations for student, alumni, and employer partnerships. Reporting to the Operations Manager, you will manage contracts, budgets, events, and communications across multiple programs.

You will support experiential learning, external partnerships, and leadership initiatives while coordinating senior-level schedules and team activities.

Qualifications

• Bachelor’s degree or equivalent combination of education and experience.
• 2+ years of experience in higher education, administration, event coordination, or program management preferred.
• Proven organizational, time management, and multi-tasking skills with high attention to detail and accuracy.
• Strong written and verbal communication skills; comfortable engaging professionally with diverse stakeholders, including senior leaders, alumni, and employers.
• Proficiency in Google Workspace; familiarity with event platforms or procurement/financial software preferred.
• Strong judgment and discretion when handling confidential or sensitive information.

Responsibilities

• Process contracts, invoices, payments, and expense reconciliations in alignment with budget tracking goals.
• Collect and report data for annual rankings submissions and departmental metrics.
• Maintain department web pages and coordinate cross-functional event logistics and communications.
• Manage logistics for career workshops, panels, corporate treks, and courses like Career Leadership and Bridge to Success.
• Oversee administrative processes and expense tracking for national affinity conferences (e.g., National Black MBA, veterans conferences).
• Support student communications, résumé directory distribution, and engagement tracking.
• Handle room reservations, catering, setup, and on-site support for career events.
• Coordinate logistics for employer visits, alumni events, Advisory Board activities, Alumni Fellows programs, and Business Development initiatives.
• Manage end-to-end event execution including registration, scheduling, catering, and participant communications.
• Draft Memoranda of Understanding (MoUs), manage processing in buyND, and track contract completions.

Skills

Bachelor’s degree

Strong communication skills

Event coordination

Budgeting

Travel flexibility

Team collaboration

Tools

Google Workspace

Procurement software

Event platforms

Monday.com

Airtable

Job description

University of Notre Dame’s Mendoza College of Business seeks an Administrative Coordinator to drive campus operations for student, alumni, and employer partnerships. Reporting to the Operations Manager, you will manage contracts, budgets, events, and communications across multiple programs.

You will support experiential learning, external partnerships, and leadership initiatives while coordinating senior-level schedules and team activities.