DC Newsroom Office Coordinator (Hybrid)

Guardian Australia; Washington (District of Columbia); Hybrid; USD 41,000 - 44,000; Part time

Benefits offered by this job

Vacation time

Company holidays

Personal days

Commuter benefits

Wellbeing programs

401(k) Match

Healthcare coverage

Job summary

The Guardian US is seeking an organized, proactive Office Coordinator to support the Washington, DC office’s daily operations. This role blends facilities, admin, and editorial support, with a focus on creating a welcoming, efficient work environment for staff and contributors.

Three days per week on-site with one remote option, you will coordinate calendars, onboarding, meetings, travel, and events, while liaising with building management and the central desk team.

Qualifications

• Highly organized and reliable with strong attention to detail.
• Good communication and interpersonal skills.
• Comfortable with basic tech troubleshooting (printers, conference screens, etc).
• Admin experience in media or newsroom environments a plus.
• Self-starter with a proactive, problem-solving approach.

Responsibilities

• Office operations & facilities support
• Liaise with building management on facilities-related needs and issues
• Coordinate office improvements, including tech setup and furniture moves
• Manage package deliveries and distribution
• Order and organize office supplies
• Keep kitchen and common areas tidy and well-stocked
• Administrative & editorial support
• Assist with setting up interviews and media equipment
• Coordinate food orders and prep for in-office meetings and guest visits
• Support calendar management and meeting logistics as needed
• Welcome visitors and ensure the office is set up for their arrival
• Assist with onboarding of new staff: desk setup, phones, office orientation, IT coordination
• Create a DC off diary rota (schedule), maintain it, and coordinate it with the central newsdesk rota.
• Assist with general administrative office duties and projects
• Conduct monthly check-ins with desk editors, check on contributor emails.
• Process desk payments & expenses (training provided)
• Assist with subscription management
• Assist with travel arrangements for staff and freelance contributors
• Assist the main DC editor with special events logistics, such as midterm elections, political conferences.
• Manage DC team resources, such as a central calendar of political, cultural, and media-related events in DC, press contacts and a local guide for office visitors

Skills

Organized

Interpersonal skills

Tech troubleshooting

Admin experience

Self-starter

Job description

The Guardian US is seeking an organized, proactive Office Coordinator to support the Washington, DC office’s daily operations. This role blends facilities, admin, and editorial support, with a focus on creating a welcoming, efficient work environment for staff and contributors.

Three days per week on-site with one remote option, you will coordinate calendars, onboarding, meetings, travel, and events, while liaising with building management and the central desk team.