DC Office Admin

The Guardian; Washington, Northern (District of Columbia, KY); Hybrid; USD 41,000 - 44,000; Part time

Benefits offered by this job

20 days vacation (pro-rated)

12 company holidays

401(k) Match

Healthcare coverage (medical, vision,

Dental, FSA

Parental leave

Commuter benefits

Work-life balance: Flexible hybrid

Job summary

The Guardian US in Washington, DC is seeking an organized, proactive Office Coordinator to support the daily operations of our Washington, DC office. This role blends facilities, editorial and admin support, supplies management, and event coordination to keep the office welcoming and efficient.

Three days per week on-site with two days remote, you will liaise with building management, arrange meetings and guest visits, onboard new staff, manage calendars and travel for staff and contributors,

Qualifications

• Highly organized and reliable with strong attention to detail.
• Good communication and interpersonal skills.
• Comfortable with basic tech troubleshooting (printers, conference screens, etc).
• Admin experience in media or newsroom environments a plus.
• Self-starter with a proactive, problem-solving approach.

Responsibilities

• Office operations & facilities support, liaising with building management.
• Administrative & editorial support, calendar management and event logistics.
• Welcome visitors, onboarding of new staff, and travel arrangements.
• Maintain desk diaries, central calendars, and support editorial teams.

Skills

Highly organized

Good communication

Tech troubleshooting

Admin experience in media

Self-starter

Job description

The Guardian is a global news organization that delivers fearless, independent journalism. From breaking news and award-winning investigations to in-depth coverage of technology, sports, film, culture, and lifestyle, the Guardian offers a global view that deepens our audiences' understanding of America and the world.

Headquartered in New York City, Guardian US is an entirely digital operation that seeks to engage US readers by combining the Guardian's international coverage with US voices and expertise. Core coverage areas include US politics, technology, the climate emergency, economic and racial inequality, health, sports, culture, and more. Guardian US launched in 2011 and has bureaus in New York, Washington DC, New Orleans, and Los Angeles. The Guardian is an independently owned, mission-driven organization funded by readers around the globe.

It's the talent, energy, and commitment our people bring to The Guardian that makes us who we are. Across our business, we have some of the most creative thinkers in media and beyond, award-winning journalists, cutting-edge commercial teams, digital talent, and more.

The Guardian US is seeking an organized, proactive, and detail-oriented full-time office coordinator to support the daily operations of our Washington, DC office. This individual will play a key role in maintaining a welcoming, functional, and efficient work environment by assisting with facilities, editorial and admin support, supplies and event coordination.

This role requires three days per week (two in office/one remotely).

Job Title: Office Coordinator

Location: Washington, DC

Department: Guardian US

Reports to: Senior editorial operations manager

Salary range: $30-32/hr

Terms & Conditions: Part-time, permanent. Three days a week. Occasional early/late and weekend work required.

Key responsibilities

Office operations & facilities support

• Liaise with building management on facilities-related needs and issues
• Maintain office access and safety protocols
• Coordinate office improvements, including tech setup and furniture moves
• Manage package deliveries and distribution
• Order and organize office supplies
• Keep kitchen and common areas tidy and well-stocked

Administrative & editorial support

• Assist with setting up interviews and media equipment
• Coordinate food orders and prep for in-office meetings and guest visits
• Support calendar management and meeting logistics as needed
• Welcome visitors and ensure the office is set up for their arrival
• Assist with onboarding of new staff: desk setup, phones, office orientation, IT coordination
• Create a DC off diary rota (schedule), maintain it, and coordinate it with the central newsdesk rota.
• Assist with general administrative office duties and projects
• Conduct monthly check-ins with desk editors, check on contributor emails.
• Process desk payments & expenses (training provided)
• Assist with subscription management
• Assist with travel arrangements for staff and freelance contributors
• Assist the main DC editor with special events logistics, such as midterm elections, political conferences.
• Manage DC team resources, such as a central calendar of political, cultural, and media-related events in DC, press contacts and a local guide for office visitors

Skills & experience

• Highly organized and reliable, with strong attention to detail
• Good communication and interpersonal skills
• Comfortable with basic tech troubleshooting (printers, conference screens, etc)
• Admin experience in media or newsroom environments a plus
• Self-starter with a proactive, problem-solving approach

Compensation and benefits

• 20 days of vacation leave in addition to 12 company holidays and 2 personal days (to be pro-rated)
• Unlimited sick time
• Employee Assistance Programs
• 401(k) Match
• Subsidized healthcare coverage including medical, vision, and dental
• Medical and Dependent Flexible Spending Accounts
• Generous parental leave with 100% pay
• Long Term and Short Term Disability insurance
• Life insurance
• Commuter benefits
• Wellhub
• Work/Life balance: Flexible hybrid schedule

Culture & wellbeing

We want everyone to feel like they belong at the Guardian and we champion diversity of thought. You will also have the opportunity to hear unique insight from our journalists in our morning conference, a live discussion on the news story of the day.

We offer great tools to help you prioritize your wellbeing including access to Employee Assistance Programs.

Learning & development

We encourage personal and professional growth. Employees have access to a broad range of tools and solutions, and we are happy to support the pursuit of professional qualifications through vocational courses and apprenticeships.

Sustainability

Our goal is to become an environmentally regenerative company and we have signed up to a sustainability vision and strategy to reach it. Find more information about sustainability at GNM here.

The Guardian is an Equal Opportunity Employer and does not discriminate on the basis of age, color, national origin, ethnic origin, citizenship status, disability, race, religion, creed, gender, sex, sexual orientation, gender identity and/or expression, marital status, veteran status, or any other characteristic protected by federal, state, or local law in its employment policies. In addition, the Guardian will provide reasonable accommodation for qualified individuals with disabilities.

We value and respect all differences (seen and unseen) in all people at the Guardian. We aspire to have inclusive working experiences and an environment that reflects the audience we serve, where our people have equal access to career development opportunities, their voices are heard and can contribute to our future.