Daytime Administrative Coordinator for Office and Department

Saint Francis Hospital South, L.L.C.; United States; On-site; USD 25,000 - 30,000; Full time

Job summary

Saint Francis Hospital South, L.L.C. in Tulsa, Oklahoma is seeking an organized department coordinator to coordinate the activities of an assigned department and ensure smooth day-to-day operational success of the office.

The role supports visitors, staff, and patients and requires strong organizational and communication skills. Minimum education is a High School Diploma or GED with 1–2 years of related experience.

Qualifications

• Knowledge of Excel, Word, Access and ERP applications.
• Effective written, hearing and interpersonal skills to effectively meet the public and express facts clearly and concisely.
• Ability to utilize organizational skills and be self-motivated with the ability to function independently.

Responsibilities

• Provides receptionist and related duties utilizing effective and courteous communications.
• Greets and provides assistance to visitors, employees, guests, and other internal/external customers.
• Answers phones and/or radio calls and receives/transmits messages in a timely and accurate manner.
• Processes incoming/outgoing mail.
• Responsible for clerical and secretarial support: Schedules and coordinates meetings and appointments; prepares correspondence; prepares meeting minutes; reports; and spreadsheets.
• Performs timekeeping responsibilities.
• Responsible for maintenance of manuals, policies and procedures, and other regulatory materials.
• Responsible for maintaining current licensures if required.
• Assists with the maintenance of regulatory requirements for the department.
• Provides support for projects, i.e. preparing information for budgeting process and/or reports, preparing forms for performance evaluations, and other as assigned.
• Maintains a clean and orderly environment, maintaining supplies, inventories, and ensuring office equipment is in working order within the office/department.

Skills

Microsoft Excel

Microsoft Word

Microsoft Access

ERP systems

Education

High School Diploma or GED

Job description

Saint Francis Hospital South, L.L.C. in Tulsa, Oklahoma is seeking an organized department coordinator to coordinate the activities of an assigned department and ensure smooth day-to-day operational success of the office.

The role supports visitors, staff, and patients and requires strong organizational and communication skills. Minimum education is a High School Diploma or GED with 1–2 years of related experience.