Day-Shift Document Control Lead - Food Safety & SQF

Accelera; Portage (IN); On-site; USD 34,000 - 37,000; Full time

Job summary

Accelera in Portage, IN seeks a Document Control Specialist to manage quality records, support FSQ and SQF compliance, and uphold GMP standards.

Responsibilities include creating and maintaining HACCP, FDA, SQF docs; coordinating batch sheets; supporting audits; maintaining master files; training; and improving workflows. This is a full-time role requiring attention to detail and strong Excel/Word skills, with overtime as needed.

Qualifications

• High School Diploma.
• HACCP Certification.
• Experience with SQF standards.
• Certification or experience with QI and PCQI.
• Background in manufacturing and basic laboratory environments.
• Proficiency in Excel and Microsoft Word.
• Strong communication skills to read, write, and follow detailed instructions.
• Ability to process quality records with high accuracy and efficiency.
• Preference for candidates with Spanish reading and writing proficiency.
• Capacity to work independently with minimal oversight.
• Commitment to following established safety protocols and work procedures.
• Flexibility to work required hours and overtime as needed.
• Physical capability to stand, walk, bend, reach, and climb throughout the shift.

Responsibilities

• Develop and manage essential quality system documentation, including HACCP, FDA, GMP, SQF, and SOP programs.
• Coordinate with the Materials department to distribute daily batch and startup sheets aligned with production schedules.
• Support the team by preparing for and participating in government and customer regulatory audits to ensure food safety standards are met.
• Maintain comprehensive master files and a current document list for all ingredients, products, and SKUs.
• Establish a review cycle to ensure documentation is promptly updated to support audit programs and prerequisite requirements.
• Verify that all organizational programs and documents undergo proper review and approval processes.
• Facilitate the distribution of updated materials to relevant areas while ensuring obsolete versions are removed.
• Improve documentation workflows and streamline processes by utilizing Standard Work practices.
• Ensure ongoing compliance by creating and managing SQF-related documentation, including manuals, registers, and food defense plans.
• Assist in the investigation and resolution of food safety concerns to maintain high quality standards.
• Manage necessary documentation for AIB, USDA, and food handler requirements.
• Integrate industry, FDA, and customer regulatory standards into our internal documentation systems.
• Oversee the hold log and provide support for the resolution of held items.
• Identify needs for new work instructions, SSOPs, and SOPs, managing the process from drafting to final implementation and training.
• Conduct regular audits to help maintain a compliant and effective working environment for the entire team.
• Collaborate across departments to generate documentation that ensures a seamless transition from sample to production runs.
• Monitor GMP, HACCP, and SQF requirements to help the team maintain a safe and compliant operational environment.
• Create and deliver training materials focused on FSQ to ensure staff remains knowledgeable and prepared.
• Utilize analytical skills to define problems, gather data, and reach valid conclusions.

Skills

Excel

MS Word

Communication

Attention to detail

Independent work

Education

High School Diploma

HACCP Certification

SQF standards experience

QI/PCQI certification or experience

Tools

Quality documentation systems

Job description

Accelera in Portage, IN seeks a Document Control Specialist to manage quality records, support FSQ and SQF compliance, and uphold GMP standards.

Responsibilities include creating and maintaining HACCP, FDA, SQF docs; coordinating batch sheets; supporting audits; maintaining master files; training; and improving workflows. This is a full-time role requiring attention to detail and strong Excel/Word skills, with overtime as needed.