Document Controlled Specialist

Accelera; Portage (IN); On-site; USD 34,000 - 37,000; Full time

Job summary

Accelera in Portage, IN seeks a Document Control Specialist to manage quality records, support FSQ and SQF compliance, and uphold GMP standards.

Responsibilities include creating and maintaining HACCP, FDA, SQF docs; coordinating batch sheets; supporting audits; maintaining master files; training; and improving workflows. This is a full-time role requiring attention to detail and strong Excel/Word skills, with overtime as needed.

Qualifications

• High School Diploma.
• HACCP Certification.
• Experience with SQF standards.
• Certification or experience with QI and PCQI.
• Background in manufacturing and basic laboratory environments.
• Proficiency in Excel and Microsoft Word.
• Strong communication skills to read, write, and follow detailed instructions.
• Ability to process quality records with high accuracy and efficiency.
• Preference for candidates with Spanish reading and writing proficiency.
• Capacity to work independently with minimal oversight.
• Commitment to following established safety protocols and work procedures.
• Flexibility to work required hours and overtime as needed.
• Physical capability to stand, walk, bend, reach, and climb throughout the shift.

Responsibilities

• Develop and manage essential quality system documentation, including HACCP, FDA, GMP, SQF, and SOP programs.
• Coordinate with the Materials department to distribute daily batch and startup sheets aligned with production schedules.
• Support the team by preparing for and participating in government and customer regulatory audits to ensure food safety standards are met.
• Maintain comprehensive master files and a current document list for all ingredients, products, and SKUs.
• Establish a review cycle to ensure documentation is promptly updated to support audit programs and prerequisite requirements.
• Verify that all organizational programs and documents undergo proper review and approval processes.
• Facilitate the distribution of updated materials to relevant areas while ensuring obsolete versions are removed.
• Improve documentation workflows and streamline processes by utilizing Standard Work practices.
• Ensure ongoing compliance by creating and managing SQF-related documentation, including manuals, registers, and food defense plans.
• Assist in the investigation and resolution of food safety concerns to maintain high quality standards.
• Manage necessary documentation for AIB, USDA, and food handler requirements.
• Integrate industry, FDA, and customer regulatory standards into our internal documentation systems.
• Oversee the hold log and provide support for the resolution of held items.
• Identify needs for new work instructions, SSOPs, and SOPs, managing the process from drafting to final implementation and training.
• Conduct regular audits to help maintain a compliant and effective working environment for the entire team.
• Collaborate across departments to generate documentation that ensures a seamless transition from sample to production runs.
• Monitor GMP, HACCP, and SQF requirements to help the team maintain a safe and compliant operational environment.
• Create and deliver training materials focused on FSQ to ensure staff remains knowledgeable and prepared.
• Utilize analytical skills to define problems, gather data, and reach valid conclusions.

Skills

Excel

MS Word

Communication

Attention to detail

Independent work

Education

High School Diploma

HACCP Certification

SQF standards experience

QI/PCQI certification or experience

Tools

Quality documentation systems

Job description

We are seeking a dedicated Document Control Specialist to join our team in Portage, IN. This role is essential for maintaining our high standards of quality and operational compliance.

• Shift Schedule: First shift operates from 7:00am to 3:30pm, with the expectation of flexibility regarding hours and overtime requirements.
• Compensation: The hourly pay range for this position is $25 to $27.
• Role Title: Document Control Specialist.

About the Role

The Document Control Specialist oversees the intake, organization, upkeep, and retrieval of all facility quality records. Furthermore, this individual provides critical leadership and support to plant operations, specifically focusing on Food Safety & Quality (FSQ) and SQF compliance.

Your Responsibilities

• Develop and manage essential quality system documentation, including HACCP, FDA, GMP, SQF, and SOP programs.
• Coordinate with the Materials department to distribute daily batch and startup sheets aligned with production schedules.
• Support the team by preparing for and participating in government and customer regulatory audits to ensure food safety standards are met.
• Maintain comprehensive master files and a current document list for all ingredients, products, and SKUs.
• Establish a review cycle to ensure documentation is promptly updated to support audit programs and prerequisite requirements.
• Verify that all organizational programs and documents undergo proper review and approval processes.
• Facilitate the distribution of updated materials to relevant areas while ensuring obsolete versions are removed.
• Improve documentation workflows and streamline processes by utilizing Standard Work practices.
• Ensure ongoing compliance by creating and managing SQF-related documentation, including manuals, registers, and food defense plans.
• Assist in the investigation and resolution of food safety concerns to maintain high quality standards.
• Manage necessary documentation for AIB, USDA, and food handler requirements.
• Integrate industry, FDA, and customer regulatory standards into our internal documentation systems.
• Oversee the hold log and provide support for the resolution of held items.
• Identify needs for new work instructions, SSOPs, and SOPs, managing the process from drafting to final implementation and training.
• Conduct regular audits to help maintain a compliant and effective working environment for the entire team.
• Collaborate across departments to generate documentation that ensures a seamless transition from sample to production runs.
• Monitor GMP, HACCP, and SQF requirements to help the team maintain a safe and compliant operational environment.
• Create and deliver training materials focused on FSQ to ensure staff remains knowledgeable and prepared.
• Utilize analytical skills to define problems, gather data, and reach valid conclusions.

Qualifications

• High School Diploma.
• HACCP Certification.
• Experience with SQF standards.
• Certification or experience with QI and PCQI.
• Background in manufacturing and basic laboratory environments.
• Demonstrated ability to adhere to written procedures and instructions.
• Proficiency in Excel and Microsoft Word.
• Strong communication skills to effectively read, write, and follow detailed instructions.
• Ability to process quality records with high accuracy and efficiency.
• Preference for candidates with Spanish reading and writing proficiency.
• Capacity to work independently with minimal oversight.
• Commitment to following established safety protocols and work procedures.
• Flexibility to work required hours and overtime as needed.
• Physical capability to stand, walk, bend, reach, and climb throughout the shift.
• Sufficient hand, eye, and foot coordination to operate necessary tools and equipment.

This is a full-time position. Our hiring process may utilize AI-assisted tools to aid in candidate evaluation, though all final decisions are made by our team. We are an Equal Opportunity Employer.