Document Controlled Specialist

100Hires, Inc.; Portage (IN); On-site; USD 34,000 - 37,000; Full time

Job summary

Nexus Employment Solutions Plus, Inc. is hiring a Document Control Specialist for the Portage, IN area. The role focuses on receipt, organization and retrieval of quality documents, with leadership to support SQF compliance and FSQ programs.

The position involves maintaining document master files, distributing batch and startup sheets, and preparing for regulatory audits. Strong Excel/Word skills and HACCP/SQF experience are required or preferred.

Qualifications

• High School Diploma is required.
• HACCP Certified and SQF experience are preferred.
• QI and PCQI experience or certification is required or preferred.
• Basic laboratory experience and manufacturing exposure are valuable.
• Proficiency with MS Word and Excel is essential.
• Spanish reading/writing skills are preferred.

Responsibilities

• Create and maintain federal and locally regulated quality system documentation and programs (HACCP, FDA, SOPs, GMP, SQF).
• Distribute daily batch sheets and startup sheets per production schedule with Materials department.
• Assist in customer and government regulatory audits and audits for FSQ compliance.
• Maintain a document master list and files for products, ingredients, and SKUs.
• Develop and maintain a document review process for audits and prerequisite programs.
• Ensure programs and documents are reviewed and approved; distribute revised docs.
• Develop SQF documentation, manuals, SOPs, registers, and food defense programs; ensure compliance.
• Investigate and resolve food safety issues; maintain AIB and USDA documentation.
• Draft and implement new SOPs/SSOPs/work instructions; provide training and verification.
• Perform audits to ensure process effectiveness and compliance; drive improvements across departments.
• Support smooth transitions from sample runs to production runs; monitor GMP/HACCP deficiencies.

Skills

Microsoft Word

Excel

Spanish reading/writing

QI/PCQI experience

Laboratory experience

Education

High School Diploma

Job description

Nexus Employment Solutions Plus, Inc is hiring a Document Control Specialist for the Portage, IN area. Please respond to the ad or come to one of our branches to apply.Shift: 1st Shift – 7:00am – 3:30pm. Must be flexible with hours and overtime as needed.Pay Rate: $25 - $27 hourly ratePosition: Document Control SpecialistApply at the following Nexus locations between the hours of 8am – 3pm with 2 forms of identification.Highland: 8135 Kennedy Ave, Highland, IN 46322Merrillville: 600 W 81 Ave, Ste 1A, Merrillville, IN 46410Portage: 6575 Daniel Burnham Dr., Ste C, Portage, IN 46368Position Summary:The Document Control Specialist is responsible for the receipt, organization, maintenance, and retrieval of all quality documents and records within the facility. This position will also provide leadership and assistance to plant operations in the areas of SQF compliance and Food Safety & Quality (FSQ).Position Duties:· Create and maintain federal and locally regulated quality system documentation and programs, including HACCP, FDA, SOPs, GMP, SQF, and other related quality records and programs.· Distribute daily batch sheets and startup sheets according to the production schedule while working closely with the Materials department.· Prepare for and participate in customer and government regulatory audits as required and consistent with Food Safety Programs.· Maintain a current document master list and master files for all products, ingredients, and SKUs.· Develop and maintain a document review process to ensure prompt revision of documentation in support of audits, audit programs, and prerequisite programs.· Ensure all programs and documents are properly reviewed and approved.· Distribute revised documents to the appropriate locations and remove obsolete revisions.· Drive improvements in documentation and streamline processes using Standard Work and current documentation.· Develop and maintain SQF documentation, including manuals, SOPs, registers, and food defense programs, to ensure compliance.· Investigate and assist in resolving food safety issues.· Develop and maintain AIB documentation, food handlers’ documentation, and USDA documentation.· Incorporate customer, FDA, and industry regulatory requirements into company documentation.· Maintain the hold log and assist with hold resolution.· Identify requirements for new SOPs, SSOPs, and work instructions and follow through with drafting, approval, training, verification, and implementation.· Perform audits to ensure the effectiveness and compliance of documented processes.· Proactively work with multiple departments to develop required documentation for a smooth transition from sample runs to production runs.· Maintain awareness of SQF Code requirements and monitor reported operational GMP and HACCP deficiencies and consumer comments.· Develop training materials related to Food Safety & Quality (FSQ) and conduct FSQ and related training as required.· Ability to define problems, collect data, establish facts, and draw valid conclusions.Education & Experience/Skills:· High School Diploma· HACCP Certified· SQF experience· QI and PCQI experience/certification· Basic laboratory experience and manufacturing experience· Proven ability to follow written procedures and directions· Proficient in Microsoft Word and Excel· Ability to read, write, communicate, understand, and follow directions/instructions effectively· Ability to process quality documentation accurately and within a timely manner· Spanish reading and writing skills preferred· Ability to work with minimal supervision· Ability to follow work procedures and safety rules· Ability to work required hours and overtime as needed· Ability to stand, walk, bend, crouch, stoop, reach, stretch, step, climb, and/or sit frequently or throughout the duration of the shift· Must have appropriate eye, hand, and foot coordination to properly use various equipment and/or toolsJob Type: Full-timeAI Disclosure:Our recruitment process may include AI-assisted tools to support candidate evaluation. These tools do not replace human decision-making. We are an Equal Opportunity Employer.