Database Management Coordinator

CAREERS IN NONPROFITS; Chicago (IL); On-site; USD 28,930,000 - 35,818,000; Part time

Job summary

Careers In Nonprofits is seeking a part-time, temporary Database Management Coordinator in Chicago Loop for 21 hours a week. The role focuses on accurate entry and maintenance of constituent, membership, gift, and pledge data in Raiser's Edge, with in-person duties scheduled Wednesday to Friday, 9-5, Sept 2026 through Aug 2027.

Pay ranges $21–$25 per hour. The ideal candidate will have hands-on Raiser's Edge experience, strong data entry skills, and familiarity with gift processing,

Qualifications

• Experience with Raiser’s Edge for gift processing and data entry
• Strong attention to detail and speed in data handling
• Non-profit experience and confidentiality are preferred
• Proficiency in Microsoft Word and Excel required

Responsibilities

• Enter and maintain gift, pledge, and membership data in Raiser's Edge
• Import, download, sort, and batch gifts and pledges per procedures
• Balance and proof gifts and matching gifts
• Ensure timely entry within 1–2 days of receipt as defined by Director

Skills

Gift processing

Data entry

Attention to detail

Microsoft Word

Microsoft Excel

Import/Export data

Tools

Raiser’s Edge

Word

Excel

Job description

Do you have 2 years of experience in gift processing and data management?

Are you passionate about the arts?

We are seeking a Temporary, Part-time Database Management Coordinator. The associate is responsible for the accurate, complete, and efficient entry and maintenance of constituent, membership, gift, and pledge information in Raiser’s Edge, the Institute’s system of record. This is an in-person, Part-Time, Temporary role.

ORGANIZATION: Arts Nonprofit

LOCATION: Chicago Loop

POSITION TITLE: Database Management Coordinator

SCHEDULE: 21 hours/week – 3 days in person- Wednesday, Thursday, and Friday 9-5

DURATION: September 2026 -August 2027

Pay: $21/hr – $25/hr

Is This Your Dream Job? This is an excellent opportunity for a highly organized professional who enjoys supporting both fundraising and finance functions in a community-centered organization.

Our Ideal Candidate:

• 1 year of experience using Raiser’s Edge, including gift processing
• Demonstrated data entry and information processing skills, including accuracy and speed.
• Experience with direct mail coding is preferred.
• Knowledge of gift transactions, financial controls, and regulatory requirements; knowledge of membership transaction processing preferred.
• Some experience with document imaging, gift processing, and/or database management in a non-profit environment.
• Excellent spoken and written English language skills
• Hands-on experience with fundraising databases.
• Hands-on experience with importing, exporting, and integrating data from multiple systems.
• Required proficiency in the basics of Microsoft Word and Excel.
• Knowledge of IOM is a plus.
• Abides by internal and external codes of ethics and confidentiality

How You Will Spend Your Day:

• Day-to-day duties include entry and maintenance of gift, pledge, and membership information on constituents.
• Importing, downloading, sorting, and batching gifts and pledges in accordance with departmental procedures
• Accurately determining all information related to each specific gift and pledge, including type, source of gifts, accounts to be credited, donors to be receipted, associated donors, premiums, honoraria, and memorials, appeal codes, funds, campaign codes, and affiliations.
• Combining duplicate membership records when appropriate, to yield the most accurate representation of a member’s current standing.
• Receiving and processing matching gift forms from donors
• Entry, proofing, and balancing of gifts, including matching gifts
• Performs the accurate, complete, and efficient entry or uploading of biographical data and all gift and pledge transactions into Raiser’s Edge.
• Meets and maintains the prescribed timeline of 1-2 days after receipt for completing all entries, except as otherwise defined and determined by the Director.

Deadline to apply is 08/12/2026.

For more information about Careers In Nonprofits and our other available opportunities and workshops, please visit our website at www.careersinnonprofits.com.

Careers In Nonprofits is an equal opportunity employer. Empowered by the #ILoveMyJob mission, we celebrate diversity and are committed to creating an inclusive work environment within the nonprofit sector.

Due to the high volume of applications we receive, we regretfully can only respond to those candidates who best meet the requirements of a specific position or whose backgrounds are generally applicable to our client base. Please rest assured that we retain all candidate information for possible future matches, even if you do not hear from us in regard to your application in response to this ad.