Database Management Specialist

CAREERS IN NONPROFITS; Chicago (IL); Hybrid; USD 41,000 - 48,000; Full time

Job summary

Careers In Nonprofits seeks a Donor Database Specialist to lead a 3–6 month project cleaning and standardizing the organization’s donor data in Virtuous. You will review, update, and unify donor records to ensure accurate, high-quality information for fundraising efforts.

This hybrid role is based in Chicago with an 8 am–4 pm schedule, and includes a Friday remote day. The ideal candidate has 3–5 years of nonprofit database experience, strong attention to detail, and the ability to manage a

Qualifications

• 3–5 years of database management experience.
• Experience with fundraising CRMs (Virtuous a plus).
• Proven data-cleanup, data integrity, deduplication, and record management.

Responsibilities

• Conduct comprehensive review and cleanup of Virtuous database.
• Identify and correct duplicates, outdated, incomplete, or inconsistent records.
• Standardise contact information and constituent records for consistency.

Skills

Database management

Attention to detail

Independent project management

Tools

Virtuous

Salesforce

Raiser’s Edge

Blackbaud

Bloomerang

DonorPerfect

EveryAction

Job description

Do you have 3 years of database management experience?

A mission-driven nonprofit is hiring a Donor Database Specialist. The Specialist will be assigned to lead a comprehensive database cleanup and data-quality project. This role will focus on reviewing, organising, updating, and standardising information within Virtuous, while ensuring the database is accurate, consistent, and properly maintained.

This is a full-time, hybrid, temporary role based in Chicago, Illinois.

ORGANIZATION: Community Safety Nonprofit

LOCATION: Chicago, IL

POSITION TITLE: Donor Database Specialist

SCHEDULE: Hybrid, 8 am – 4 pm, Monday – Thursday in the Office, Friday Remote

DURATION: 3-6 months

HOURLY RATE: $30/hr – $35/hr DOE

Is This Your Dream Job?The ideal candidate will have strong nonprofit database or fundraising CRM experience, excellent attention to detail, and the ability to independently manage a high-volume data cleanup project.

Our Ideal Candidate:

• 3–5 years of database management experience, preferably within a nonprofit or mission-driven organisation.
• Experience working with a fundraising CRM or donor database; Virtuous experience is a plus, but experience with any fundraising CRM will be considered.
• Demonstrated experience with database cleanup, data integrity, deduplication, and record management.
• Strong attention to detail and accuracy.
• Ability to identify inconsistencies and proactively resolve data-quality issues.
• Strong organisational and analytical skills.
• Proficiency with Microsoft Office and/or Google Workspace.
• Ability to work independently and manage a high-volume, deadline-driven project.

Preferred Experience:

• Hands-on experience with Virtuous.
• Experience with fundraising or donor databases such as Salesforce, Raiser’s Edge, Blackbaud, Bloomerang, DonorPerfect, EveryAction, or similar systems.
• Experience working with nonprofit fundraising or development teams.
• Experience with database migrations, data imports/exports, or CRM implementation projects.

How You Will Spend Your Day:

• Conduct a comprehensive review and cleanup of the organisation’s Virtuous database.
• Identify and correct duplicate, outdated, incomplete, or inconsistent records.
• Standardise contact information, constituent records, and other database fields.
• Review and update donor and constituent records to improve data accuracy and completeness.
• Establish consistent data-entry and database-maintenance practices.
• Review existing database structures and recommend improvements to support ongoing data integrity.
• Perform data quality checks and resolve discrepancies.
• Assist with data imports, exports, and updates as needed.
• Document database cleanup activities, processes, and outstanding issues.
• Work closely with internal staff to clarify and verify database information.
• Maintain confidentiality of donor, constituent, and organisational information.
• Complete the project within the 3–6 month temporary assignment.

We’d love to hear from you!

For more information about Careers In Nonprofits and our other available opportunities and workshops, please visit our website at www.careersinnonprofits.com.

Careers In Nonprofits is an equal opportunity employer. Empowered by the #ILoveMyJob mission, we celebrate diversity and are committed to creating an inclusive work environment within the nonprofit sector.

Due to the high volume of applications we receive, we regretfully can only respond to those candidates who best meet the requirements of a specific position or whose backgrounds are generally applicable to our client base. Please rest assured that we retain all candidate information for possible future matches, even if you do not hear from us in regard to your application in response to this ad.