Database Manager & Development Operations Coordinator

Exploration Place

Wichita (KS)

On-site

USD 60,000 - 85,000

Full time

2 hours ago

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Benefits offered by this job

Health, dental and vision insurance

Retirement plan options

Paid time off and holidays

Complimentary museum membership

Employee discounts

Opportunities for professional growth

Job summary

Exploration Place in Wichita, KS is seeking a Database Manager & Development Operations Coordinator to oversee donor data, process gifts, and support fundraising campaigns.

You will create reports and dashboards, coordinate annual fund activities, and collaborate with marketing and finance teams to ensure accurate philanthropy data and timely stewardship. The role requires a bachelor\u2019s degree, data accuracy, and experience with donor CRM systems.

Qualifications

Bachelor’s degree or equivalent professional experience in nonprofit management, business administration, communications or a related field.
3+ years of experience in fundraising operations, donor database management or development administration.
Experience with donor CRM/database systems such as Blackbaud Raiser's Edge, Altru, Salesforce, Bloomerang or similar platforms.
Understanding of gift processing, donor acknowledgments, annual fund operations and fundraising reporting.
Strong attention to detail and commitment to data accuracy and confidentiality.
Excellent organizational, analytical and communication skills.
Proficiency in Microsoft Office, particularly Excel and mail merge functions.
Experience in a museum, cultural institution, educational organization or nonprofit environment is a plus.

Responsibilities

Manage and maintain donor and constituent records, ensuring data is accurate, complete and confidential
Process donations, memberships, sponsorships, grants and special event gifts
Prepare donor acknowledgment letters, tax receipts and other stewardship communications
Track pledges, recurring gifts, donor recognition and communication preferences
Coordinate database operations for annual fund and year-end fundraising campaigns
Create mailing lists, donor segments, reports and campaign tracking
Develop reports and dashboards related to fundraising performance, donor retention and giving trends
Support grant tracking, prospect research and donor pipeline management
Work with finance staff to reconcile gifts and maintain accurate donation records
Collaborate with marketing and development teams on donor communications, appeals and fundraising campaigns
Maintain database standards, conduct regular data cleanup and help train staff on database best practices
Provide operational support for fundraising events and other development initiatives

Skills

Attention to detail

Organizational skills

Communication skills

Microsoft Office

Education

Bachelor’s degree or equivalent professional experience in nonprofit management, business administration, communications or a related field

Tools

Donor CRM (Blackbaud Raiser's Edge)

Donor CRM (Altru)

Donor CRM (Salesforce)

Donor CRM (Bloomerang)

Excel

Mail merge

Job description

Join Our Team Database Manager & Development Operations Coordinator

Exploration Place is seeking a highly organized, detail-oriented Database Manager & Development Operations Coordinator to support our fundraising and donor engagement efforts.

This role is responsible for the day-to-day management and accuracy of our donor database while supporting gift processing, donor stewardship, fundraising campaigns, reporting and development operations. The ideal candidate enjoys working with data, understands the importance of getting the details right and can turn accurate information into useful tools for a successful fundraising team.

Please note that submitting a cover letter is required for this position.

What You’ll Do

Manage and maintain donor and constituent records, ensuring data is accurate, complete and confidential
Process donations, memberships, sponsorships, grants and special event gifts
Prepare donor acknowledgment letters, tax receipts and other stewardship communications
Track pledges, recurring gifts, donor recognition and communication preferences
Coordinate database operations for annual fund and year-end fundraising campaigns
Create mailing lists, donor segments, reports and campaign tracking
Develop reports and dashboards related to fundraising performance, donor retention and giving trends
Support grant tracking, prospect research and donor pipeline management
Work with finance staff to reconcile gifts and maintain accurate donation records
Collaborate with marketing and development teams on donor communications, appeals and fundraising campaigns
Maintain database standards, conduct regular data cleanup and help train staff on database best practices
Provide operational support for fundraising events and other development initiatives

What We’re Looking For

Bachelor’s degree or equivalent professional experience in nonprofit management, business administration, communications or a related field
3+ years of experience in fundraising operations, donor database management or development administration
Experience with donor CRM/database systems such as Blackbaud Raiser’s Edge, Altru, Salesforce, Bloomerang or similar platforms
Understanding of gift processing, donor acknowledgments, annual fund operations and fundraising reporting
Strong attention to detail and commitment to data accuracy and confidentiality
Excellent organizational, analytical and communication skills
Proficiency in Microsoft Office, particularly Excel and mail merge functions

Experience in a museum, cultural institution, educational organization or nonprofit environment is a plus, as is experience with donor stewardship, fundraising campaigns, email marketing or direct mail.

Exploration Place offers a competitive salary based on experience along with a comprehensive benefits package that includes: