Data Systems (PEIMS) Clerk

Terrell Wells MS; San Antonio (TX); On-site; USD 26,000 - 37,000; Full time

Job summary

Harlandale Independent School District Terrell Wells Middle School in San Antonio, TX is seeking a Data Systems (PEIMS) Clerk to maintain attendance records and manage PEIMS data entry under supervision. The role supports campus operations through accurate data entry, student records management, and reporting.

The position requires a high school diploma or GED, proficiency with PEIMS software, and strong keyboarding and database skills.

Qualifications

• Accurate data entry with attention to detail.
• Ability to use software to develop spreadsheets and databases.
• Strong keyboarding and 10-key data entry skills.
• Ability to meet established deadlines and maintain confidentiality.

Responsibilities

• Enter attendance and PEIMS data into the campus database.
• Maintain student records and process transcript requests.
• Assist parents, students, and staff with attendance questions.
• Contact guardians to verify absences and report attendance issues.
• Prepare and file reports and maintain documentation per procedures.
• Adhere to district policies and confidentiality.

Skills

Data entry

Keyboarding

10-key data entry

Spreadsheet software

Database management

Education

High school diploma or GED

Tools

PEIMS software

Microsoft Office (Word/Excel)

10-key numeric data entry

Job description

Harlandale Independent School District Terrell Wells MS - San Antonio, Texas Open in Google Maps

Data Systems (PEIMS) Clerk

Harlandale Independent School District Terrell Wells MS - San Antonio, Texas Open in Google Maps

This job is also posted in Harlandale Independent School District

Job Details

Job ID: 5920208
Application Deadline: Sep 17, 2026 4:30 PM (Central Standard Time)
Re-Posted: Sep 10, 2026 5:00 AM (UTC)

Starting Date: To Be Determined

Job Description

Job Title: Data Systems (PEIMS) Clerk

Exemption Status: Nonexempt/At- Will
Reports to: Principal

Pay Grade:D5
Dept./School: Assigned Campus

Calendar Days:MS 210

Primary Purpose:
Maintain accurate attendance records for the campus. Under close supervision, perform data entry including attendance, Public Education Information Management System (PEIMS) data, and grades.

Qualifications:

Education/Certification:
High school diploma or GED

Special Knowledge/Skills:
Ability to use software to develop spreadsheets and databases, and do word processing
Proficient in keyboarding, 10-key numerical data entry, and file maintenance
Ability to meet established deadlines
Above average oral and written communication skills
Job training with Information Services on PEIMS and computer skills is required

Experience:
Three years data entry experience preferred
Three years clerical experience

Major Responsibilities and Duties:

Records and Reports
1. Collect and enter attendance and PEIMS data into established database and verify accuracy according to prescribed procedures.
2. Maintain student records and process requests for student information and transcripts. Process new student records, including requesting transcripts and records from other schools.
3. Assist parents, students, and faculty with questions regarding student attendance.
4. Contact parents/guardians to verify student absences as needed and report attendance problems to designated administrator.
5. Compile, maintain, file, and distribute all reports, records, and other documents as required following established procedures.
6. Keeps informed of and complies with state and district policies and regulations.

Other
7. Assist in campus office as needed.
8. Participates in training sessions, faculty meetings, and special events, as required.
9. Maintain confidentiality.
10. Follow district safety protocols and emergency procedures.
11. Perform other job-related duties as assigned by the campus principal or designee.

Supervisory Responsibilities:
None

Mental Demands/Physical Demands/Environmental Factors:

Tools/Equipment Used: Standard office equipment including personal computer and peripherals

Posture: Prolonged sitting; occasional bending/stooping, pushing/pulling, and twisting

Motion: Repetitive hand motions; frequent keyboarding and use of mouse; occasional reaching

Lifting: Occasional light lifting and carrying (less than 15 pounds)

Environment: May work prolonged or irregular hours

Mental Demands: Work with frequent interruptions; maintain emotional control under stress

This document describes the general purpose and responsibilities assigned to this job and is not an exhaustive list of all responsibilities and duties that may be assigned or skills that may be required.

The Harlandale Independent School District does not discriminate against any employee or applicant for employment because of race, color, religion, gender, national origin, age, disability, military status, genetic information or on any other basis prohibited by law.An Equal Opportunity Employer

Position Type: Full-Time
Salary: $18.90 to $26.64 Per Hour

Job Requirements

• Citizenship, residency or work visa required