Data Support Specialist

ENTERPRISE STATE COMMUNITY COLLEGE; Opp (AL); On-site; USD 45,000 - 65,000; Full time

Job summary

LBW Community College is seeking a Data Support Specialist for Adult Education to provide clerical and administrative support to the adult education program and ensure accuracy of data and records. You will manage daily student data in AAESAP and ConnectAble, prepare performance reports, and assist with marketing materials and orientations for new students.

You will schedule meetings, maintain calendars and inventories, and handle billing tasks to support program operations.

Qualifications

• Bachelor's degree from a regionally accredited institution.
• One-year administrative assistant or clerical work experience in adult education.
• Experience using Microsoft Office Word, Excel, and PowerPoint.

Responsibilities

• Apply NRS for AE policies to program management and accountability.
• Manage daily adult education student data and assist with goals and objectives.
• Design and generate brochures, flyers, ads, and schedules for marketing and meetings.
• Schedule appointments, meetings, courses, travel, and maintain calendars.
• Maintain a database of contacts, participants, inquiries, and training requests.
• Ensure data accuracy in AAESAP and ConnectAble per policy manuals.

Skills

Data entry

Microsoft Office

AAESAP

ConnectAble

Calendar management

Education

Bachelor's degree

Job description

This position is grant-funded, and employment is contingent upon funding provided.

In the event that funds for this position are discontinued or significantly reduced, or if state requirements for funding this project no longer include this position, the College shall have the right to terminate the position. Neither tenure nor non-probationary status may be attained in this position.

The Data Support Specialist for Adult Education is responsible for assisting with all adult education efforts to ensure that quality adult education services are provided for the college’s service area. The Data Support Specialist for Adult Education is responsible for providing clerical and administrative support for the adult education program.

Salary

Commensurate with experience on Salary Schedule E3 Grade 03 of the 2026-2027 ACCS Salary Schedules.

1. Apply the National Reporting System for Adult Education policies to program management and accountability matters.
2. Manage the daily adult education student data, including collection and data entry, and assist with the development of measurable program goals and objectives and implement methods necessary to achieve them.
3. Assist with designing and generating brochures, flyers, ads, public service announcements, and schedules to market the adult education program and prepare presentation materials for various meetings, workshops, and conferences.
4. Schedule/arrange appointments, meetings, courses, travel, etc., and post/maintain calendar to ensure all appointments are met.
5. Maintain a database of local business contacts, program participants, program inquiries, and training requests.
6. Ensure all instructional data entered into AAESAP and ConnectAble is accurate and entered according to the AE State Policy and Procedure Manual.
7. Gather data for annual and quarterly program performance reports.
8. Develop, produce, and distribute all of the adult education new student orientation packets.
9. Maintain adult education materials and supplies inventory and the adult education web pages.
10. Complete and submit SNAP/A-RESET Billing twice per month to the Department of Human Resources and ACCS.
11. Complete and submit TANF Billing once per month to ACCS.
12. Maintain and reconcile SNAP/TANF invoices to ACCS and DHR records while tracking accumulation totals.
13. Lead bi-annual DHR A-RESET Monitoring of office documents and student physical and electronic files.
14. Maintain, monitor and verify all citizenship information for incoming AE Students.
15. Ensure ConnectAble registration paperwork is complete, and documents or test scores are uploaded to student accounts.
16. Process ConnectAble enrollments and attendance to AE Database.
17. Add students to appropriate classes and upload test scores in ConnectAble and AE Database.
18. Process GED Age restriction clearance to ACCS.
19. Collect, process, and maintain HSDO paperwork in accordance with the REACH Act.
20. Collect and maintain FTE monthly time sheets and all employee professional development information.
21. Bi-annual or Annual purchase order submission for GED Vouchers, annual subscription renewals, and complete travel request requisitions and packets.
22. Monitor and organize interoffice communications with other class locations and campuses.
23. Complete Adult Education travel requisitions, requests, and reimbursements in Banner and with LBWCC Business office.
24. Coordinate requisitions, purchase orders, and invoices with Financial Affairs.

Minimum of a bachelor's degree from a regionally accredited institution. One-year administrative assistant or clerical work experience in adult education. Experience using the current version of Microsoft Office Word, Excel, and PowerPoint.

The person chosen to fill the position is required to provide official transcripts before the end of the first semester of employment.

Work Experience Verification

Meeting Minimum Requirements: If the requirements for a position list work experience in a field or area, the applicant must provide written verification(s) of their applicable work experience in order to be hired for the position. Such written verification(s) of work experience must demonstrate that the applicant meets the minimum work experience requirement. Applicants who do not produce this information as indicated will be ineligible for hire and subject to having any offer of employment withdrawn.

Salary Calculation

For all salary positions, the salary amount for the selected applicant is determined by step placement on the applicable salary schedule. Step placement is dependent upon the following: (a) all work experience in public education in Alabama and (b) all other work experience outside of public education in Alabama that, in the sole judgment of the College, directly relates to the requirements of the position. The applicant selected for the position must provide written verification(s) of this work experience within the time provided if such experience is to be considered in determining their initial step placement on the Salary Schedule.

Format for Work Experience Verifications

Work experience verifications should be in the form of verification letters from employers and must include complete employment dates, job title(s), job duties, and an indication whether such employment was full-time or part-time, and if part-time, the total number of hours worked each week. The letters should be on official letterhead and contain an authorized personnel signature. The College’s official employment verification form is also acceptable and is available upon request. If an employment verification cannot be obtained due to a legitimate reason, for purposes of meeting minimum requirements, an applicant may submit copies of other trustworthy documentation, such as appointment letters, contracts, pay stubs, or W-2 forms documenting the term of employment. However, such documentation is generally insufficient for salary calculation purposes if the job duties and dates of employment are not clearly stated in the documentation.

Deadline for Producing Work Experience Verification

Work experience verification documentation must be produced prior to any official offer of employment. Any offer of employment at a salary step greater than zero (0) or made without prior verification of any required work experience is contingent upon production of this documentation by the applicant within ten (10) days of the offer. It is the applicant’s sole responsibility to provide this verification of work experience. The College is not responsible for any costs associated with such verifications.

ADDITIONAL INFORMATION

The College reserves the right to fill the position within one year of the stated anticipated starting date or not to fill the position due to budgetary or operational considerations. Further, the College reserves the right to fill more than one position in the same job classification should another vacancy occur during the search process. LBW Community College reserves the right to withdraw this job announcement at any time prior to the awarding.

EEOC, E-VERIFY, BACKGROUND CHECK STATEMENTS

In accordance with Alabama Community College System policy and procedures, the applicant chosen for employment will be required to sign a consent form for a criminal background check. Employment will be contingent upon receipt of a clearance notification from a criminal background check. LBW Community College is an active participant in the Employment Eligibility Verification Program (E-Verify). E-Verify electronically confirms an employee's eligibility to work in the United States as required by the Department of Homeland Security. LBW Community College is an Equal Opportunity Employer. It is the official policy of the Alabama Community College System that no person shall, on the grounds of race, color, disability, gender, religion, creed, national origin, or age, be excluded from participation in, be denied the benefits of, or be subjected to discrimination under any program, activity, or employment. LBW Community College will make reasonable accommodations for qualified disabled applicants or employees. If you have a disability and require accommodation, please notify us at [phone].