Data Science Programs Events Lead

University of Chicago; Chicago (IL); Hybrid; USD 68,000 - 76,000; Full time

Job summary

The University of Chicago’s Master’s in Applied Data Science program seeks an Events and Program Administrator to support the planning, coordination, and execution of program events and administrative operations. The role reports to the Executive Director and plays a key role in ensuring successful student-facing and faculty-driven programs.

Responsibilities include coordinating venues, budgeting, preparing presenters, and staffing events onsite, with collaboration across Student Affairs,

Qualifications

• College or university degree in a related field.
• 2–5 years of work experience in a related job discipline.
• Bachelor’s degree.

Responsibilities

• Lead logistics for major student-facing events such as Immersion Weekend, Autumn Kick-Off event, End of Year Celebration, Lunch & Learn events, and additional programming in collaboration with Student Affairs, Career Services, Instructional Services, Marketing, and Enrollment Management.
• Coordinate venue sourcing, hotel and vendor contracting, and manage Banquet Event Orders (BEOs).
• Staff events onsite to ensure smooth execution from setup through conclusion.
• Schedule and send invitation emails, track RSVPs and attendance, and maintain registration lists.
• Create event materials, timelines, and communications to support planning and execution in collaboration with the Assistant Director, Marketing and Communications.
• Collaborate with the Operations Coordinators to schedule on-site events ensuring space availability, room layouts, technology requirements, and other event logistics are addressed.

Skills

Strong communication

Customer service

Initiative

Discretion

Calm under pressure

Problem-solving

Technical aptitude

MS Office

Education

Bachelor’s degree

Tools

MS Office

Job description

The University of Chicago’s Master’s in Applied Data Science program seeks an Events and Program Administrator to support the planning, coordination, and execution of program events and administrative operations. The role reports to the Executive Director and plays a key role in ensuring successful student-facing and faculty-driven programs.

Responsibilities include coordinating venues, budgeting, preparing presenters, and staffing events onsite, with collaboration across Student Affairs,