Data, Reporting & Job Placement Coordinator

Cape Cod Community College; Hyannis (MA); Ibrido; USD 34.000 - 49.000; Part-time

Descrizione del lavoro

Cape Cod Community College is seeking a Data, Reporting & Job Placement Coordinator for CCAPE career training programs. You will track outcomes, manage data systems, and connect graduates to job opportunities through employer partnerships.

This primarily data and outcomes role supports grant reporting, maintains Salesforce-based employer engagement, and provides resources to help employers connect with CCAPE students and graduates.

Competenze

• Bachelor's degree or equivalent combination of education and experience.
• Two years of data tracking, reporting, or workforce development experience.
• Strong Excel skills and experience with databases or student information systems.
• Excellent organizational skills with attention to data accuracy.
• Strong interpersonal and communication abilities to work with students and employers.
• Ability to manage multiple priorities and meet reporting deadlines.
• Understanding of needs of underserved populations in the Cape Cod region.

Mansioni

• Data management and reporting across CCAPE training programs and outcomes.
• Maintain data systems, prepare reports for leadership and funders.
• Track and verify job placement outcomes and placement trends.
• Maintain employer engagement records in Salesforce and share summaries.
• Coordinate cross-program communication and support placement activities.

Conoscenze

Strong communication

Organization

Interpersonal skills

Time management

Attention to detail

Formazione

Bachelor's degree or equivalent

Strumenti

Excel

Salesforce

Jenzabar

LACES

CRM systems

Descrizione del lavoro

About Cape Cod Community College:

Cape Cod CommunityCollege is a place of personal discovery, enrichment, andprofessional development for those just beginning the quest and forthose at many points along the path of higher education throughoutlife.

It is a caring, comprehensive institution that belongs to thepeople it serves and responds to their individual and communityneeds.

Students attending Cape Cod Community College are strivingfor personal excellence, and are finding it, day after day.Graduates of the College can be found in all levels of privatebusiness, the professions, and public service, and they excel atwhat they do.

For students seeking to lay a foundation for further study, thereis no better place to begin than at Cape Cod Community College. Intoday's highly competitive market place, the well prepared transferstudent is the most aggressively recruited person in highereducation. For many Cape Cod Community College graduates, thatAssociate Degree opens the door to institutions that were just notan option after high school. And, when you consider the savings inthe overall cost of a four-year degree at either a public or aprivate university, starting at Cape Cod Community College becomesan incredible bargain that blends quality with unmatchedvalue.

The students' education is the first priority at Cape Cod CommunityCollege. As a learning-centered community, we value thecontributions of a diverse population, welcome open inquiry, andpromote mutual respect. The College offers a strong educationalfoundation of critical and creative thinking, communicationcompetency, and a global, multicultural perspective that preparesstudents for life and work in the 21st century. Our liberal arts,sciences, and career programs provide educational pathways thatserve the varied social, economic, and demographic characteristicsof our community with a distinctive focus on sustainability. Wehonor our past, celebrate our present and imagine our future.

Job Description

The Data, Reporting & Job Placement Coordinator tracks anddemonstrates the impact of CCAPE's career training programs,including Certified Nursing Assistant (CNA), Marine OutboardTechnician, Community Health Worker (CHW), Medical Interpreter, andother current and future workforce training programs. This positionensures that CCAPE has accurate and timely data on completion,credentialing, and job placement, and helps connect graduates withjob opportunities through CCAPE's existing employerpartnerships.

This is primarily a data and outcomes role. The Coordinatormaintains CCAPE's outcome tracking systems, supports grant andfunder reporting, and follows up with graduates and employers todocument employment results. The Coordinator also supports CCAPE'semployer engagement work by maintaining employer engagementtracking in Salesforce and developing practical resources that helpemployers connect with our students. Individual career coaching(such as resume writing or interview preparation) is not part ofthis role.

GENERAL STATEMENT OF RESPONSIBILITIES

The Coordinator also supports CCAPE'semployer engagement work by maintaining employer engagementtracking in Salesforce and developing practical resources that helpemployers connect with our students. Individual career coaching(such as resume writing or interview preparation) is not part of this role.

EXAMPLES OF DUTIES

Data Management & Reporting

1. Maintain standardized systems and templates to track employmentoutcomes across CCAPE's career training programs (CNA, MarineOutboard Technician, CHW, Medical Interpreting, and others asadded).


2. Compile and prepare accurate, timely data reports for internalleadership review and for external funders, grantors, and stateagencies (e.g., Department of Elementary and Secondary Education(DESE), MassHire Workforce Boards, Massachusetts Clean EnergyCenter (MassCEC)) in accordance with grant and contract reportingrequirements.


3. Maintain clean, well-organized student and program recordswithin CCAPE's student information systems and databases (e.g.,Jenzabar, Salesforce, Excel, Literacy, Adult and CommunityEducation System (LACES)), ensuring data integrity andconfidentiality.


4. Collaborate with the Grants Director, Grant Accountant,managers, and program coordinators to gather and verify data neededfor grant deliverables, performance metrics, and outcome reportingdeadlines.


5. Maintain summary reports and dashboards that help CCAPEleadership monitor program placement rates, and outcometrends.

Employer Engagement Tracking & Resources

1. In coordination with program staff, help maintain a system inSalesforce for tracking employer engagement, including employercontacts, partnership activities, hiring interest, and graduatehires.


2. Keep employer engagement records in Salesforce current, supportCCAPE staff in entering information consistently, and prepareregular summaries of engagement activity.


3. Support and maintain practical resources that make it easy foremployers to connect with CCAPE students and graduates, such asemployer guides, job posting and referral processes, andinformation on class visits, information sessions, and work-basedlearning opportunities.

Job Placement Outcomes

1. Connect with students at key points in their program (e.g.,orientation, mid-program, and completion) to build rapport andexplain how CCAPE will follow up about employment after theyfinish.


2. Track job placement outcomes for each program cohort, followingup with graduates and employers to document employment status,employer, wage, and job retention to meet varied grant reportingrequirements.


3. Share job opportunities from employer partners with graduates,coordinating with the program staff.


4. Coordinate with program coordinators and instructors toidentify students who may need additional placement support andrefer them to appropriate resources.


5. Support job fairs and hiring events led by program staff, andattend selected events related to placement and outcomes.

Cross-Program Support & Communication

1. Work across all CCAPE career training programs to ensureconsistent data collection practices regardless of programarea.


2. Communicate regularly with managers, program coordinators, andinstructors to stay current on cohort schedules, completiontimelines, and student needs.


3. Maintain student and employer confidentiality in accordancewith college policy and funder requirements.


4. Provide outcome data and student success information to supportmarketing, funder, and advisory committee materials.


5. Perform other duties as assigned by the Director and ChiefWorkforce Development Officer.

Requirements

MINIMUM QUALIFICATIONS

1. Bachelor's degree in a related field, or an equivalentcombination of education and experience.


2. Two (2) years of experience in data tracking, reporting, careerservices, workforce development, or a related field.


3. Strong proficiency in Microsoft Excel and experience workingwith databases, CRM systems, or student information systems.


4. Excellent organizational skills with strong attention to detailand accuracy in data entry and reporting.


5. Strong interpersonal and communication skills, with the abilityto work effectively with students, employers, and programstaff.


6. Demonstrated ability to manage multiple priorities and meetreporting deadlines in a fast-paced environment.


7. Demonstrated understanding of the needs of underserved,vulnerable, and minority populations in the Cape and Islandsregion.


8. Reliable transportation and ability to travel to program sitesand selected events as required.


9. Unrestricted authorization to work in the United States.

ADDITIONAL PREFERRED QUALIFICATIONS

1. Experience in workforce development, career services, oremployer engagement within a community college or similarsetting.


2. Experience with grant reporting requirements and compliance,particularly for state or federally funded workforce programs.


3. Experience setting up or managing Salesforce or a similar CRM,including custom fields, reports, and dashboards.


4. Proficiency with Jenzabar, LACES, or similar studentinformation systems.


5. Familiarity with Cape Cod's regional labor market, includinghealthcare, marine trades, and community health sectors.


6. Ability to speak a language in addition to English.

Equivalency Statement

Applicants who do not meet the qualifications as noted above are encouraged to upload a separate statement to define precisely how their background and experience have prepared them with theequivalent combination of education, training, and experience required for the responsibilities of this position.

Additional Information

COMPENSATION

$30 per hour for up to 18 hours per week. Part-time, non-unit position. This position is funded through acombination of grant and department funds. Ten (10) hours per weekare grant-funded to support the Certified Nursing Assistant (CNA)and Medical Interpreting programs, and eight (8) hours per week aredepartment funded to support CCAPE's other career trainingprograms

APPLICATION DEADLINE

Immediate need; applications reviewedupon receipt.

Please visit our website at www.capecod.edu for information onCape Cod Community College.

This appointment is subject to grant funding and the FY2027budget appropriations.

Appointment subject to SORI (Sex Offender RegistryInformation), publicly accessible Massachusetts CORI (CriminalOffender Record Information) and national backgroundchecks.

The College cannot consider candidates who do not haveunrestricted authorization to work in the United States.

Cape Cod Community College is an affirmative action/equalopportunity employer and does not discriminate on the basis ofrace, color, national origin, sex, disability, religion, age,veteran status, genetic information, gender identity or sexualorientation in its programs and activities as required by Title IXof the Educational Amendments of 1972, the Americans withDisabilities Act of 1990, Section 504 of the Rehabilitation Actof1973, Title VII of the Civil Rights Act of 1964, and otherapplicable statutes and College policies. The College prohibitssexual harassment, including sexual violence. Inquiries orcomplaints concerning discrimination, harassment, retaliation orsexual violence shall be referred to the College's Affid.