Data Management Analyst - Minneapolis, MN

Fredrikson & Byron; Minneapolis (MN); Hybrid; USD 62,000 - 78,000; Full time

Benefits offered by this job

Medical, dental, vision

Life insurance

Disability insurance

401k with company match

Parental leave

Job summary

Fredrikson & Byron is seeking a Data Management Analyst to join the Records and Enterprise Content team. You will help manage electronic and physical records, safeguard data, and support data governance across multiple information systems.

The role emphasizes collaboration with departments to maintain data quality, accuracy, and accessibility, with a hybrid in-office requirement of two to three days per week in Minneapolis.

Qualifications

• Strong organizational and analytical skills with attention to detail.
• Experience with large volumes of electronic and physical records.
• Proficiency with Microsoft Office (Excel) and multiple software systems.

Responsibilities

• Manage and organize electronic and physical records across information repositories.
• Support information governance and records retention requirements.
• Facilitate retention and destruction processes per firm policies.
• Perform document imports/exports, scanning, and filing in the DMS.
• Maintain records in the records database and ensure data integrity.
• Support content management systems administration and security.

Skills

Strong organizational skills

Analytical skills

Attention to detail

Communication skills

Education

Bachelor's degree or equivalent experience

Tools

Excel

DMS systems

Records mgmt systems

iManage/3E

Job description

Who We Are:

Fredrikson is the premier Midwest-based law firm working collaboratively to help businesses achieve their goals regionally, nationally, and globally.

Overview:

We are seeking a detail-oriented Data Management Analyst to join our Records and Enterprise Content team. This role will support the management, organization, security, and retention of the firm's electronic and physical records while helping ensure the accuracy, accessibility, and integrity of information across multiple systems.

The Data Management Analyst will work with the firm's document management, records management, email management, and other information systems to maintain data quality, support information governance initiatives, and identify opportunities to improve processes and systems. This individual will collaborate with departments across the firm to support effective information management practices and ensure records are maintained in accordance with firm policies and procedures.

This role is eligible for hybrid work with an in-office requirement of two to three days per week in our Minneapolis office.

Key Responsibilities Include:

• Manage and organize electronic and physical records across the firm's document management, records management, email management, and other information repositories.


• Support information governance initiatives by identifying appropriate data repositories, organizing structured and unstructured content, and applying records retention requirements.


• Facilitate the records retention and destruction process for electronic and physical records in accordance with firm policies and procedures.


• Perform document imports, exports, scanning, and filing within the firm's document management system in response to internal requests, client needs, and data organization initiatives.


• Maintain accurate records of physical file locations and update the firm's records management database as needed.


• Support the administration, maintenance, and improvement of content management systems, including document security, system configurations, and data integrity.


• Maintain client and matter information across multiple application platforms to support accurate and consistent records.


• Generate standard system reports, analyze data, and gather requirements for new reporting needs across records management, document management, and other firm systems.


• Collect, analyze, and document business and user requirements to identify opportunities for improving information management processes and systems.


• Assist with testing and evaluating applications, system enhancements, policies, and procedures to support the effective management and security of firm information.


• Develop and maintain documentation of content management systems, processes, integrations, and related procedures.


• Assist in establishing metrics and reporting to evaluate the effectiveness of information governance and records management initiatives.


• Partner with attorneys, administrative departments, and technical teams to troubleshoot issues, respond to requests, and recommend practical solutions.


• Identify opportunities for process improvement, increased efficiency, and improved utilization of the firm's information assets.


• Perform other duties as assigned.

Required Qualifications:

• 2+ years of experience in data management, records management, information governance, document management, or a related field.


• Bachelor's degree and/or relevant experience in data management, records management, information systems, information governance, or a related field.


• Strong organizational, analytical, and problem-solving skills with excellent attention to detail.


• Ability to work with large volumes of electronic and physical records while maintaining accuracy and data integrity.


• Proficiency with Microsoft Office applications, including Excel, and the ability to learn and navigate multiple software systems.


• Strong written and verbal communication skills with a customer-service-oriented approach.


• Ability to manage multiple priorities, work independently and collaboratively, and maintain accurate documentation.


• Ability to handle confidential and sensitive information with discretion.

Desired Qualifications:

• Experience working in a law firm, legal department, or other professional services environment.


• Experience with document management systems, records management systems, or enterprise content management platforms.


• Familiarity with records retention, information governance, document security, and data lifecycle management.


• Experience with data analysis, reporting, application administration, or process improvement.


• Experience with legal technology platforms such as iManage, 3E, or similar systems.


• Experience gathering business requirements, testing system enhancements, or supporting technology implementations.

Benefits:

Our comprehensive benefits options include medical, dental, vision, basic and supplemental life insurance, short- and long-term disability, employee resource benefits (inclusive of counseling, coaching, and caregiving guidance), paid parental leave, parenting classes, pre‑tax parking and transportation options, and much more! Our retirement plan includes financial planning, Social Security/Medicare planning, 401k/Roth investment options, and a firm‑paid profit‑sharing contribution. Benefits are subject to eligibility requirements and other terms and conditions.

The salary range for this position varies by geographical market. In Minneapolis, the estimated starting annual pay range is $62,400 - $78,000/annually. The compensation offered will be dependent on the candidate's experience, skills, education, professional background, overall qualifications, and geographic market location.

About Fredrikson:

Fredrikson & Byron is a leading Midwest law firm working collaboratively to help businesses achieve their goals regionally, nationally and globally. With a reputation as the firm \"where law and business meet\", our attorneys bring business acumen and entrepreneurial thinking to work with clients and operate as business advisors and strategic partners as well as legal counselors. To best serve our clients, we provide innovative solutions to legal needs while reflecting inclusion and diversity as core values. We offer highly competitive salaries and comprehensive benefits in a collaborative work environment. The firm's 425 attorneys serve clients from offices in Minnesota, Iowa, North Dakota, Wisconsin, Mexico and China.

Learn more at fredlaw.com or LinkedIn.

Fredrikson is an equal employment opportunity employer. All qualified applicants are encouraged to apply. Fredrikson does not discriminate in its recruiting, hiring or employment practices on the basis of race, color, religion, creed, age, sex, pregnancy, childbirth, or related medical conditions, national origin, ancestry, marital status, familial status, disability, sexual orientation, gender identity or expression, military or veteran status, genetic information, status with regard to public assistance, and any other characteristics protected by applicable local, state, and/or federal laws.