Data Entry Specialist with Raiser’s Edge

Creative Financial Staffing, LLC; Houston (TX); On-site; USD 42,000 - 54,000; Full time

Job summary

Creative Financial Staffing, LLC is seeking a Data Entry Specialist with Raiser's Edge for a Houston nonprofit. You will process gifts, maintain donor data, and prepare reports across Raiser's Edge NXT and accounting systems.

The role combines nonprofit development operations with financial reconciliation, donor stewardship, and data integrity. Strong Excel skills and experience with Raiser's Edge are required, with growth potential in a collaborative Advancement team.

Qualifications

• Bachelor’s degree in Accounting, Finance, Business Administration, Nonprofit Management, or related field preferred.
• 2+ years in nonprofit development, advancement services, gift processing, accounting, finance, donor relations, or related field.
• Experience with Raiser’s Edge or Raiser’s Edge NXT strongly preferred.
• Experience with gift processing, account reconciliation, financial reporting, or donor data management.
• Strong Excel and Microsoft Office skills (Word, Outlook).
• Experience reconciling data between CRM/database and accounting/financial systems preferred.
• Knowledge of nonprofit fundraising operations, donor-restricted funds, or fund accounting preferred.
• Strong organizational skills with attention to detail and accuracy.
• Ability to manage multiple priorities, meet deadlines, and maintain accuracy in a fast-paced environment.
• Strong analytical and problem-solving skills with ability to resolve discrepancies.
• Excellent verbal and written communication; professional and service-oriented with donors and colleagues.
• Ability to maintain confidentiality and exercise sound judgment with financial and donor information.

Responsibilities

• Process and reconcile gifts, pledges, grants, and restricted funds while ensuring donor intent.
• Enter, maintain, track, and reconcile gift activity in Raiser's Edge NXT.
• Ensure donor and gift data accuracy across Raiser's Edge NXT and accounting systems.
• Prepare financial reports, fund statements, reconciliations, and supporting schedules for leadership review.
• Prepare fundraising progress reports, data analyses, and dashboards to monitor performance.
• Process vendor payments, reimbursements, contracts, and other development expenditures with documentation.
• Support gift acknowledgments, donor communications, and stewardship activities.
• Assist with gift transmittals, reporting, and resolving discrepancies between Development and Finance.
• Collaborate with Development, Finance, and program teams to ensure data accuracy.
• Assist with audits, tax reporting, and other compliance requirements.
• Maintain data integrity and donor records in Raiser's Edge NXT.
• Help develop and maintain standard operating procedures for Development operations.
• Identify opportunities to improve processes, reporting, and data accuracy.
• Provide responsive support to internal teams, donors, and other stakeholders.

Skills

Nonprofit development

Gift processing

Accounting/Finance

Donor relations

Data management

Excel

Education

Bachelor's degree

Tools

Raiser’s Edge/NXT

Job description

Data Entry Specialist with Raiser’s Edge

About the Company and Opportunity:

Our client is a well-established nonprofit organization dedicated to serving individuals and families in need throughout the Houston community. The organization is committed to making a meaningful impact through compassionate service, strong community partnerships, and responsible stewardship of donor resources.

This is an excellent opportunity for a detail-oriented professional to join a collaborative Advancement team in a role that combines nonprofit development operations, gift processing, financial reconciliation, reporting, and donor data management. The ideal candidate will enjoy working with both numbers and people and will take pride in ensuring accurate, efficient, and well-organized advancement processes.

Why work here:

• Join a mission-driven organization making a meaningful impact in the Houston community.
• Collaborative team environment with supportive leadership.
• Opportunity to work closely with Development/Advancement and Finance teams.
• Gain valuable experience in nonprofit fundraising operations, gift administration, and financial reconciliation.
• Work with Raiser’s Edge NXT, a leading nonprofit fundraising and donor management platform.
• Diverse responsibilities that provide exposure to development, finance, reporting, and donor stewardship.
• Opportunity to contribute to process improvements and organizational efficiency.
• Temporary-to-permanent opportunity with potential for long-term career growth.

What You’ll Be Doing as a Data Entry Specialist with Raiser’s Edge:

• Process and reconcile gifts, pledges, grants, and restricted funds while ensuring accuracy and adherence to donor intent.
• Enter, maintain, track, and reconcile gift activity in Raiser’s Edge NXT.
• Ensure accurate and timely donor and gift data across Raiser’s Edge NXT and accounting systems.
• Prepare financial reports, fund statements, reconciliations, and supporting schedules for internal and leadership review.
• Prepare fundraising progress reports, data analysis, and dashboards to help monitor fundraising and campaign performance.
• Process vendor payments, reimbursements, contracts, and other Development-related expenditures with appropriate documentation.
• Support gift acknowledgments, donor communications, and stewardship activities.
• Assist with gift transmittals, reporting, and resolution of discrepancies between Development and Finance.
• Collaborate with Development, Finance, and program teams to ensure accurate financial and donor information.
• Assist with audits, tax reporting, and other compliance requirements as needed.
• Maintain data integrity and accurate donor records within Raiser’s Edge NXT.
• Help develop, document, and maintain standard operating procedures for Development operations.
• Identify opportunities to improve processes, reporting, and data accuracy.
• Provide responsive support to internal teams, donors, and other stakeholders.
• Perform other duties and special projects as assigned.

Preferred Qualifications of the Data Entry Specialist with Raiser’s Edge:

• Bachelor’s degree in Accounting, Finance, Business Administration, Nonprofit Management, or a related field preferred.
• 2+ years of experience in nonprofit development, advancement services, gift processing, accounting, finance, donor relations, or a related field.
• Experience with Raiser’s Edge or Raiser’s Edge NXT strongly preferred.
• Experience with gift processing, account reconciliation, financial reporting, or donor data management.
• Strong understanding of Excel and proficiency with Microsoft Office, including Word and Outlook.
• Experience reconciling data between a CRM/database and accounting or financial systems preferred.
• Knowledge of nonprofit fundraising operations, donor-restricted funds, or fund accounting preferred.
• Strong organizational skills with exceptional attention to detail and accuracy.
• Ability to manage multiple priorities, meet deadlines, and maintain accuracy in a fast-paced environment.
• Strong analytical and problem-solving skills with the ability to identify and resolve discrepancies.
• Excellent verbal and written communication skills.
• Professional, collaborative, and service-oriented approach when working with donors, colleagues, and external stakeholders.
• Ability to maintain confidentiality and exercise sound judgment when handling financial and donor information.
• Reliable, detail-oriented, team-focused, and solutions-oriented mindset.

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