Purchase Order Fulfillment Specialist

Mac Papers and Packaging,; Jacksonville (FL); On-site; USD 52,000 - 66,000; Full time

Job summary

Mac Papers + Packaging seeks a Purchase Order Fulfillment Specialist to manage supplier PO activity, ensure accurate data, and coordinate with buyers and accounts payable for timely deliveries. The role emphasizes accuracy, collaboration, and proactive issue resolution.

You'll be responsible for tracking orders, maintaining PO data, and resolving invoicing variances, while supporting drop ship PO workflows in a fast-paced distribution environment.

Qualifications

• Bachelor's degree preferred in SCM or related field.
• 2+ years of experience in procurement, supply chain, or purchasing.
• Strong analytical skills with Excel and ERP systems.
• Excellent communication and negotiation skills.
• Ability to work cross-functionally and manage multiple priorities in a fast-paced environment.
• Knowledge of sourcing strategies, contract terms, and supplier relationship management.
• Knowledge of procurement best practices and industry trends.

Responsibilities

• Manage PO activity for an assigned group of suppliers from order placement to delivery.
• Track PO status, delivery updates, costs, and invoice-related issues.
• Collaborate with buyers, accounts payable, and suppliers to move POs efficiently.
• Resolve invoice-to-PO variances and identify cost discrepancies.
• Support drop ship PO processes and coordinate with internal teams.

Skills

Analytical skills

Excel

ERP systems

Excellent communication

Negotiation skills

Cross-functional teamwork

Attention to detail

English language

Education

Bachelor's degree in SCM

Tools

ERP software

Job description

If you are unable to complete this application due to a disability, contact this employer to ask for an accommodation or an alternative application process.

Full Time Headquarters, Jacksonville, FL, US

3 days ago Requisition ID: 2403

The Purchase Order Fulfillment Specialist is responsible for managing purchase order activity for an assigned group of suppliers within a specific line of business. This role supports the purchase order lifecycle, after orders are placed, ensuring POs are accurately maintained, supplier follow-up is completed, past-due orders are tracked, cost updates are processed, and invoice-to-PO variances are resolved in a timely manner. This position serves as the primary day-to-day contact for assigned supplier PO activity and works closely with buyers, accounts payable, and suppliers to ensure purchase orders move efficiently from placement through delivery and invoice resolution. (This is meant to be a guide. Duties may vary dependent upon management.)

Essential Position Functions:

Purchase Order Management

• After POs have been placed by the buying team, serve as the primary owner for tracking supplier PO status, open order activity, delivery updates, cost changes, and invoice-related issues.
• Build strong working relationships with assigned suppliers and internal business partners.
• Ensure PO data is updated accurately and in a timely manner, including changes related to costs, delivery dates, quantities, supplier confirmations, and other required order details.
• Collaborate with buying and sourcing team to address potential supply gaps.
• Communicate proactively with the manager and internal stakeholders regarding delays, discrepancies, or supplier concerns.
• Partner with Sourcing, MDM, and other internal stakeholders to resolve cost discrepancies.
• Research and resolve Medius invoice-to-PO variances for assigned suppliers.
• Identify recurring invoice variance trends or process deviations and communicate them to the manager for process improvement or supplier follow-up.

Drop Ship PO Support

• Placing drop ship purchase orders for assigned 100% drop ship suppliers.
• Ensure drop ship POs are processed accurately, completely, and within required timelines.
• Receive POs and collaborate with customer service in a timely manner to allow for timely billing of drop ships
• Partner with internal teams to resolve issues impacting order flow, supplier execution, or customer/order fulfillment.
• Other duties as assigned.

This job description is intended to describe the general nature, complexity and level of work to be performed by employees assigned to this position, and is not to be construed as an exhaustive list of responsibilities, duties and/or skills required. It does not prescribe or restrict the work that may be assigned. Furthermore, this does not establish a contract for employment and is subject to change at the discretion of the company.

Education and/or Experience:

• Bachelors degree in Supply Chain Management, Business Administration, Economics, or a related field is preferred.
• 2+ years of experience in procurement, supply chain, or purchasing is required; experience in a distribution or logistics environment preferred.
• Strong analytical skills and proficiency in Excel and ERP systems.
• Excellent communication and negotiation skills.
• Ability to work cross-functionally and manage multiple priorities in a fast-paced environment.
• Knowledge of sourcing strategies, contract terms, and supplier relationship management.
• Knowledge of procurement best practices, industry trends, and regulations.
• Strong attention to detail and organizational skills.
• Must be able to read and communicate in English, for safe and effective performance of the job and business operations.
• Must be able to work alone, and with a team.
• Must be able to pass a drug screen and criminal background check.

The physical and mental demands described here are representative of those that must be met by employees to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Physical Demands

• Regularly required to walk and stand continuously for long periods of time.
• Talk or hear, both in person and by telephone.
• Reach with hands and arms.
• Specific vision requirements include close vision, distance vision and the ability to adjust focus.
• Lift up to 25 lbs.

Mental Demands

• Regularly required to use written and oral communication skills.
• Will interact regularly with managers and staff.
• Must be able to work independently with little supervision.
• Employee works primarily in an office environment, and the noise level is typically quiet.

Mac Papers + Packaging is an equal opportunity employer and makes employment decisions without regard to age, race, color, religion, sex, gender identity, sexual orientation, national origin, disability, protected veteran status or any other protected category.