Data Entry Specialist

The Planet Group; Marlborough (MA); On-site; USD 40,000 - 56,000; Full time

Job summary

The Planet Group is seeking a detail-oriented Data Quality / Records Management professional to review and migrate documents, ensure data integrity, and maintain metadata accuracy in the new system. You will validate completeness, locate missing items, and escalate complex issues as needed, contributing to a clean data transition.

Ideal candidates have 1–5 years of experience in related administrative roles, strong communication skills, and proficiency with MS Office and enterprise systems.

Qualifications

• 1–5 years of experience in data quality, document management, or related roles.
• Experience reviewing large volumes of data with high accuracy.
• Strong attention to detail and ability to identify inconsistencies across systems and records.
• Experience working with enterprise applications, databases, document repositories, or content management systems.
• Strong organizational skills and ability to manage multiple priorities in a deadline-driven environment.
• Excellent written and verbal communication skills.
• MS Office Suite applications (Excel, Outlook and Word; basic level)

Responsibilities

• Review records in the new system to identify missing documents, incomplete information, and data quality issues.
• Compare migrated records against source data in legacy systems to validate completeness and accuracy.
• Locate missing documents in legacy repositories and upload them to the new system.
• Verify that document metadata accurately reflects the attachments and business records.
• Correct metadata discrepancies, including titles, categories, dates, ownership, and other key attributes.
• Perform quality assurance reviews to ensure uploaded documents are correctly linked and accessible.
• Track and document data quality findings, remediation activities, and completion status.
• Escalate complex issues, system defects, or unresolved data discrepancies to project leads and system administrators.

Skills

Data quality

Document management

Records management

Content migration

Administrative support

Tools

Enterprise applications

Databases

Document repositories

Content management systems

Job description

• Review records in the new system to identify missing documents, incomplete information, and data quality issues.
• Compare migrated records against source data in legacy systems to validate completeness and accuracy.
• Locate missing documents in legacy repositories and upload them to the appropriate records in the new system.
• Verify that document metadata accurately reflects the associated attachments and business records.
• Correct metadata discrepancies, including document titles, categories, dates, ownership, and other key attributes.
• Perform quality assurance reviews to ensure uploaded documents are correctly linked and accessible.
• Track and document data quality findings, remediation activities, and completion status.
• Escalate complex issues, system defects, or unresolved data discrepancies to project leads and system administrators.

Requirements:

• 1-5 years of experience in data quality, document management, records management, content migration, or related administrative support roles.
• Experience reviewing and validating large volumes of data and documents with a high degree of accuracy.
• Strong attention to detail and ability to identify inconsistencies across systems and records.
• Experience working with enterprise applications, databases, document repositories, or content management systems.
• Strong organizational skills and ability to manage multiple priorities in a deadline-driven environment.
• Excellent written and verbal communication skills.
• MS Office Suite applications (Excel, Outlook and Word; basic level)