Data Entry Specialist

Omni-Invictus LLC dba Array; Houston (TX); On-site; USD 22,000 - 25,000; Full time

Benefits offered by this job

Competitive pay & quarterly incentives

Comprehensive benefits

401k & wellbeing programs

Paid time off & holidays

Professional development & career成长

Job summary

Array is seeking an eDiscovery Data Entry Specialist to support the data center by managing physical media, maintaining records, validating data, and assisting billing and inquiries. The role requires accuracy, organization, and the ability to manage multiple tasks per priorities.

Expect collaboration with internal teams and a focus on data integrity. Responsibilities include media movement tracking, reporting, and customer communication.

Qualifications

• Requires high school diploma or equivalent.
• At least 1 year experience handling, tracking, cataloging, shipping/receiving, or maintaining records for physical media or data assets.
• Proficient with Microsoft Office and standard computer applications.

Responsibilities

• Manage physical data media including ship/receive and catalog inventory.
• Generate operational reports and validate data integrity.
• Respond to customer inquiries and document issues for timely resolution.
• Prepare invoices for data storage and related services.

Skills

Data entry

Attention to detail

Communication

Multi-tasking

Organization

Education

High school diploma or equivalent

Tools

Microsoft Office

Data/media-management systems

Job description

Job Description Summary

As an eDiscovery Data Entry Specialist, you will support the accurate and efficient operation of our data center by managing physical data media, maintaining records, validating data, supporting billing activities, and responding to customer inquiries. This role requires accuracy, organization, and the ability to manage multiple work items according to established priorities.

Responsibilities

Media Management

Ship and receive physical data media. Catalog, track, and maintain media inventory. Maintain accurate records of media location and movement.

Reporting and Data Validation

Generate operational reports related to media and data activity. Track data and media movement. Conduct audits and reconcile discrepancies to support data accuracy and integrity.

Customer Service

Respond professionally to customer inquiries. Document customer issues and support timely resolution. Communicate status and relevant information to customers and internal teams.

Billing

Prepare accurate invoices for data storage and related services. Verify billing information against applicable records.

Systems and Technology

Use Microsoft Office and standard business computer applications to complete daily responsibilities. Use applicable data, inventory, or media-management systems.

Required Qualifications

High school diploma or equivalent. At least 1 year of experience handling, tracking, cataloging, shipping/receiving, or maintaining records for physical media, records, inventory, data assets, or comparable materials. Ability to maintain accurate records and identify discrepancies. Ability to communicate clearly with customers and internal teams verbally and in writing. Ability to manage multiple work items according to established priorities while maintaining accuracy. Proficiency with Microsoft Office and standard computer applications.

Preferred Qualifications

Experience using database management, inventory-tracking, or media-management software. Knowledge of or experience in the eDiscovery industry.

Compensation

The base compensation range for this position is $16.00–$18.00 per hour. Actual compensation will depend on relevant factors such as location, skills, experience, and qualifications.

What We Offer

• People-Focused Culture
• Competitive Pay & Quarterly Incentives
• Comprehensive Benefits, 401k & Wellbeing Programs (link for details)
• Paid Time Off & Holidays
• Professional Development & Career Growth Opportunities

Equal Employment Opportunity & Accessibility

Array is committed to providing equal employment opportunities to all individuals. We ensure that all hiring decisions are made without unlawful consideration of any person's race, color, religion, national origin, age, sex (including pregnancy, childbirth, or related medical conditions), sexual orientation, gender identity or expression, veteran status, disability, genetic information, marital status, citizenship, ancestry, or any other basis protected by applicable local, state, provincial, or federal law. We are dedicated to making our application process accessible. If you require an accommodation or assistance due to a disability, please notify us. Your request will be handled confidentially, and your application status will not be negatively affected. We strive to maintain a diverse, inclusive, and fair workplace where all team members are valued and respected.

Background Check & Work Eligibility

All persons hired will be required to complete a background check consistent with applicable law and provide proof of eligibility to work in the country of the job location. Background check results will be considered on an individualized basis in accordance with applicable fair‑chance hiring requirements.

Array is a dynamic, rapidly growing legal solutions provider that is redefining the industry. Our name, Array, encapsulates both the comprehensive scope of our offerings and the assemblage of industry‑leading experts that form our core. With a synergy of creativity, dedication, and seasoned experience, we craft innovative solutions that not only resolve our clients’ challenges but consistently surpass their expectations. As a forward‑thinking, technology‑driven organization focused on delivering innovative solutions to our clients, we pride ourselves on fostering a dynamic, collaborative environment where creativity and strategic thinking drive growth. Array specializes in the electronic discovery and data processing, managed document review, traditional services, records and subpoena services, court reporting and contract legal staffing services. We have over 500 employees and 600 legal contractors across the US, Canada and the UK. As we continue to scale, we are seeking experienced professionals to join our team and contribute to our ongoing success. Join us and be a key driver to our success!