Data Entry Specialist

Jobsoid Inc.; Carbondale (IL); On-site; USD 32,000 - 42,000; Full time

Job summary

Victory Dream Center is seeking a reliable Data Entry Specialist to support daily operations by accurately entering, updating, and maintaining organizational data. The role requires organization, efficiency, and a commitment to confidentiality in a fast-paced environment.

You will enter data into databases and spreadsheets, review documents for accuracy, and help generate reports for management. Proficiency in Microsoft Office and strong multitasking are essential for success in this position.

Qualifications

• High school diploma or equivalent; associate degree a plus.
• Prior data entry, admin support, or office operations experience preferred.
• Proficient with Microsoft Word, Excel, and Outlook.
• Strong typing with high accuracy and attention to detail.
• Excellent organizational and time management skills.
• Ability to work independently and multi-task.
• Strong written and verbal communication; maintain confidentiality.

Responsibilities

• Enter, update, and maintain information in databases and spreadsheets.
• Review documents for accuracy before entry.
• Identify and report data discrepancies.
• Verify information by comparing source documents with entries.
• Organize and maintain electronic and physical records.
• Generate reports and retrieve data as requested by management.
• Protect confidential and sensitive information per security procedures.
• Assist with scanning, filing, and record management.
• Collaborate with team to ensure data accuracy and efficiency.
• Perform general administrative and clerical duties.

Skills

Typing speed

Data entry accuracy

Organization

Time management

Communication

Confidentiality

Education

High school diploma

Associate degree

Tools

Microsoft Office

CRM software

Database software

Scanner hardware

Job description

Victory Dream Center is seeking a reliable, detail-oriented Data Entry Specialist to support our daily operations by accurately entering, updating, and maintaining organizational data. The ideal candidate is organized, efficient, and committed to maintaining the integrity and confidentiality of information while meeting deadlines in a fast-paced environment.

Key Responsibilities

• Enter, update, and maintain accurate information in databases, spreadsheets, and other electronic systems.
• Review documents for accuracy and completeness before entering data.
• Identify, correct, and report data discrepancies or inconsistencies.
• Verify information by comparing source documents with entered data.
• Organize and maintain electronic and physical records in accordance with company policies.
• Generate reports and retrieve data as requested by management.
• Protect confidential and sensitive information by following established security procedures.
• Assist with document scanning, filing, and record management.
• Collaborate with team members to ensure data accuracy and process efficiency.
• Perform general administrative and clerical duties as assigned.

Qualifications

• High school diploma or equivalent required; associate degree is a plus.
• Previous experience in data entry, administrative support, or office operations preferred.
• Proficient in Microsoft Office Suite, including Word, Excel, and Outlook.
• Strong typing skills with a high level of accuracy and attention to detail.
• Excellent organizational and time management skills.
• Ability to work independently and prioritize multiple tasks.
• Strong written and verbal communication skills.
• Ability to maintain confidentiality and handle sensitive information with professionalism.

Preferred Skills

• Experience using database management systems or CRM software.
• Basic knowledge of office equipment, including scanners and copiers.
• Strong problem-solving and analytical skills.
• Dependable, self-motivated, and able to meet deadlines with minimal supervision.

Physical Requirements

• Ability to sit for extended periods while using a computer.
• Ability to occasionally lift and move office materials weighing up to 20 pounds.
• Ability to perform repetitive keyboard and mouse tasks.

Benefits

Victory Dream Center offers a positive and collaborative work environment, opportunities for professional development, competitive compensation, paid time off, and benefits based on eligibility and employment status.