Data Entry & Mailing Assistant (part-time)

Northpark; Chicago (IL); On-site; USD 20,800 - 26,000; Part time

Job summary

North Park University is seeking a part-time Mail Operations Associate to manage the admission office mail process. You will print, organize, and mail communications for undergraduate, graduate, and seminary enrollment while coordinating with departments and external partners.

The role emphasizes attention to detail, organization, and reliable customer service. Evening and weekend availability is required to support admissions events and deadlines.

Qualifications

• Clear commitment to North Park University’s Christian mission.
• Strong attention to detail and planning abilities.
• Friendly, hospitable customer service demeanor.
• Proficiency with Microsoft Office and Outlook.
• Excellent written and verbal communication.
• Ability to create and maintain consistent procedures.
• Willingness to work non-traditional hours including evenings and weekends.
• Comfort with general office equipment.

Responsibilities

• Manage and maintain master sets for all system-generated mail projects.
• Print and process mailings for undergraduate, graduate, and seminary enrollment.
• Set project priorities with supervisor.
• Organize mail and storage facilities in an orderly way.
• Distribute materials to churches, high schools, and other offices.
• Maintain inventory records and monthly reports for Enrollment Operations
• Record daily mail processing for Enrollment Management and Marketing.
• Process returned mail and support other duties as assigned.

Skills

Microsoft Suite

Interpersonal skills

Organizational skills

Customer service

Procedures documentation

Flexibility

Education

Bachelor’s degree desirable

Tools

Enterprise Systems

Job description

About North Park

Founded in 1891, North Park University is a Christian university affiliated with the Evangelical Covenant Church of over 3,200 students from around the country and the world.

North Park University is located in the Albany Park neighborhood of Chicago, one of the most ethnically diverse zip codes in the United States. It is nine miles from downtown Chicago. The North Park campus has often been referred to as an oasis in the heart of the city – a place where students from urban, rural, and suburban backgrounds alike can call home. And all of this within the major metropolitan backdrop of Chicago: one of the world’s largest and most diversified economies, renowned for its museums and music, and voted best large city in the U.S. for four years in a row by Condé Nast Traveler.

Mission

The mission of North Park University is to prepare students for lives of significance and service through education in the liberal arts, professional studies, and theology.

Vision

Building on our core institutional identity—Christian, city-centered, intercultural—our vision is to create a university of uncommon character and enduring excellence, where faith, learning, and service meet.

Position Summary

Responsible for managing the admission office mail generated and sent from the campus.

Duties and Responsibilities

• Develop and maintain current master example sets of all system generated mail projects.
• Print and process mailings for the offices of undergraduate, graduate and seminary enrollment.
• Establish project priorities in consultation with supervisor.
• Organize and maintain mail and storage facilities in an orderly fashion.
• Distribute materials as ordered by churches, high school guidance counselors, and other organizations or offices.
• Maintain records of inventory of publications, materials, and other items in the admission storage room, submitting monthly inventory reports to the Director of Enrollment Operations
• Maintain daily records of all mail processed for the university’s Enrollment Management and Marketing division.
• Process returned mail.
• Perform other duties as assigned by the supervisor.

Salary

$20/hr (20-25 hours per week)

Qualifications

• Possess a clear understanding and personal commitment to North Park University’s mission of Christian higher education.
• Have good attention to detail and excellent organizational and planning skills.
• Be customer friendly and hospitable.
• Proficiency with Microsoft Suite: Word, Excel, Outlook, PowerPoint, etc.
• Excellent interpersonal, oral, and written skills.
• Ability to create and maintain procedures with consistency and accuracy.
• Must be able to work non-traditional hours, including evenings and weekends.
• Adaptable and flexible, able to prioritize and respond effectively to multiple demands.
• Possess an aptitude for working with general office equipment: phone (voicemail), computers (e-mail, Internet) and copiers.

Desired qualifications

• Valid IL driver’s license and clean driving record.
• One to three years of work experience.
• Bachelor’s degree desirable.
• Ability to work independently and with others, and to be proactive.
• Have experience with Enterprise Systems.
• Comfortable with using new technology.