Data Entry Associate

Talentify; Austin (TX); On-site; USD 28,000 - 33,000; Full time

Benefits offered by this job

Medical, dental & vision

401(k) retirement plan

Life Insurance

Disability insurance

Health Spending Account (HSA)

Transportation benefits

Employee Assistance Program

PTO / Vacation

Job summary

Aston Carter is seeking an on-site Records Scanning Technician in Austin, TX for a 36-month contract. You will handle physical files, prep for scanning, operate scanners, index documents, and maintain both digital and physical filing systems.

The role emphasizes accurate data entry, QA checks, and following established workflows. Expect standard business hours in a records-intensive environment with potential for continuation based on project needs.

Qualifications

• Document scanning or records management experience.
• Experience with data entry and quality control processes.
• Familiarity with document management systems.
• Ability to lift and carry boxes weighing up to 40 pounds.

Responsibilities

• Handle physical records and prepare documents for scanning.
• Operate scanning equipment to convert paper to electronic files.
• Index scanned documents electronically using established conventions.
• Maintain accurate electronic and physical filing systems.
• Perform data entry to verify information.
• Conduct quality control checks on scanned images and data.

Skills

Data entry

Scanning

Records management

Attention to detail

Independent worker

Tools

Scanner

Microsoft Office

Document management system

Job description

About this job

This role supports a large-scale document digitization project by handling physical records, preparing documents for scanning, indexing files electronically, and maintaining accurate and organized records. The position focuses on data entry, scanning, and filing tasks that ensure documents are properly converted from paper to digital format and are easy to locate and retrieve.

Responsibilities

• Handle physical records and prepare documents for scanning, including organizing, sorting, and removing staples or bindings as needed.
• Operate scanning equipment to convert paper documents into electronic files with consistent quality.
• Electronically index scanned documents using established naming conventions and filing procedures.
• Maintain accurate and organized electronic and physical filing systems to support efficient records retrieval.
• Perform data entry tasks to capture and verify information associated with scanned documents.
• Conduct quality control checks to ensure scanned images and indexed data meet project standards.
• Follow documented procedures and workflows for document preparation, scanning, indexing, and filing.
• Work independently to complete repetitive scanning and data entry tasks with a high level of accuracy.
• Lift, move, and carry boxes of records weighing up to 40 pounds as part of daily work activities.
• Sit, stand, bend, and move throughout the workday while handling documents and operating scanning equipment.
• Strong attention to detail and ability to follow established procedures accurately.
• Proficiency in data entry with a focus on accuracy and consistency.
• Basic computer skills, including use of Microsoft applications and file management.
• Ability to work independently and remain focused while performing repetitive tasks.
• Experience with filing, scanning, and handling physical documents.

Additional Skills & Qualifications

• Document scanning or records management experience.
• Experience with data entry and quality control processes.
• Familiarity with document management systems.
• Ability to lift and carry boxes weighing up to 40 pounds.
• Ability to perform repetitive document preparation and scanning activities.
• Ability to sit, stand, bend, and move throughout the workday as required.
• Interest in a 36 month contract with potential for longer-term opportunities, particularly for individuals with healthcare-related experience.

The role is based in a records and document processing environment focused on large-scale scanning and digitization. You will regularly move and organize boxes of files, operate scanning equipment, and manage both physical and electronic records. The work involves repetitive tasks such as document preparation, scanning, filing, and data entry, requiring sustained attention to detail. The position typically involves standard weekday hours, with a mix of sitting, standing, bending, and walking throughout the day while working with documents and equipment. Dress is expected to be practical and appropriate for handling physical records and moving boxes in an office or records storage setting.

Job Type & Location

This is a Contract position based out of Austin, TX.

Pay and Benefits

The pay range for this position is $20.00 - $24.00/hr.

Individual compensation offered for this position within this range will depend on many factors, including qualifications, skills, relevant experience, job knowledge, geographic location, internal equity, and other pertinent job-related factors.

Eligibility requirements apply to some benefits and may depend on your job classification and length of employment. Benefits are subject to change and may be subject to specific elections, plan, or program terms. If eligible, the benefits available for this temporary role may include the following:

• Medical, dental & vision
• Critical Illness, Accident, and Hospital
• 401(k) Retirement Plan Pre-tax and Roth post-tax contributions available
• Life Insurance (Voluntary Life & AD&D for the employee and dependents)
• Short and long-term disability
• Health Spending Account (HSA)
• Transportation benefits
• Employee Assistance Program
• Time Off/Leave (PTO, Vacation or Sick Leave)

Application Deadline

This position is anticipated to close on Oct 30, 2026.

Workplace Type

This is a fully onsite position in Austin,TX.

About Aston Carter

Aston Carter provides world-class corporate talent solutions to thousands of clients across the globe. Specialized in accounting, finance, human resources, talent acquisition, procurement, supply chain and select administrative professions, we extend the capabilities of industry-leading companies. We draw on our deep recruiting expertise and expansive network to meet the evolving needs of our clients and talent community with agility and excellence. With offices across the U.S., Canada, Asia Pacific and Europe, Aston Carter serves many of the Fortune 500. We are proud to be a ClearlyRated Best of Staffing Platinum Award winner for both client and talent service.

The company is an equal opportunity employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law.

If you would like to request a reasonable accommodation, such as the modification or adjustment of the job application process or interviewing process due to a disability, please email [e-mail] for other accommodation options.

San Francisco Fair Chance Ordinance: Pursuant to the San Francisco Fair Chance Ordinance, for all positions located in the city and county of San Francisco, we will consider for employment qualified applicants with arrest and conviction records.

Massachusetts Lie Detector: It is unlawful in Massachusetts to require or administer a lie detector test as a condition of employment or continued employment. An employer who violates this law shall be subject to criminal penalties and civil liability.

Use of Artificial Intelligence (AI): We may use Artificial Intelligence (AI) to support parts of our hiring process, including sourcing, screening, and evaluating candidates. AI helps assess applications and qualifications, but final decisions are made by our hiring team. By applying, you acknowledge and agree that your application may be reviewed using AI tools.