Data Control Specialist - Institutional Advancement and UW Foundation

Socket.dev; Laramie (WY); On-site; USD 48,000 - 64,000; Full time

Benefits offered by this job

Tuition waiver

Generous retirement contributions

Excellent health & prescription cover

Paid time off

Wellness & EAP programs

On-campus work

Job summary

University of Wyoming is seeking a Data Control Specialist to manage biographical data across Foundation databases and internal systems. You will ensure data integrity, support backups, and maintain confidentiality while collaborating with donors, alumni, and UW teams.

The role requires a Bachelor’s degree or equivalent and at least 1 year of relevant experience, with strong MS Office and database skills. On-campus work location emphasized.

Qualifications

• Bachelor’s degree or equivalent combination of education and experience.
• 1 year progressively responsible work-related experience.
• Experience evaluation details are provided for full-time equivalency.
• Excellent written communication and strong interpersonal skills.

Responsibilities

• Manage all aspects of the UW Foundation database system with high attention to detail.
• Maintain backup information and ensure data integrity across internal systems.
• Identify data requiring verification and work with others to ensure accuracy.
• Use diverse software tools (Advance, AlumniFinder, Access, Excel, MS Office, Windows, SQL Developer, SharePoint).
• Maintain confidentiality and follow regulations regarding data handling.
• Create and maintain policies for biographical data management.
• Collaborate with donors, alumni, and campus teams to achieve Foundation goals.

Skills

Attention to detail

Consistency

Integrity

Collaboration

Work prioritization & Management

Education

Bachelor’s degree or equivalent combination of education and experience

Tools

Advance

AlumniFinder

Access

Excel

MS Office

Windows

SQL Developer

SharePoint

Job description

Join Our Campus Community!

Thank you for your interest in joining the University of Wyoming. Our community thrives on the contributions of talented and driven individuals who share in our mission, vision, and values. If your expertise and experience align with the goals of our institution, we would be thrilled to hear from you. We encourage you to apply and become a valued member of our vibrant campus community today!

Why Choose Us?

At the University of Wyoming, we value our employees and invest in their success. Our comprehensive benefits package is designed to support your health, financial security, and work-life balance. Benefits include:

• Generous Retirement Contributions:The State contributes over 15% of your gross salary. With your mandatory employee contribution, the total contribution toward your retirement plan exceeds 19%.
• Exceptional Health & Prescription Coverage:Enjoy access to medical, dental, and vision insurance with competitive employer contributions, that include 4 deductible options to suit your needs.
• Paid Time Off:Benefit from ample vacation, sick leave, paid holidays, and paid winter closure.
• Tuition Waiver:Employees and eligible dependents can take advantage of tuition waivers, supporting continuous education and professional growth.
• Wellness and Employee Assistance Programs:Stay healthy with wellness initiatives, counseling services, and mental health resources.

At the University of Wyoming, we are committed to creating a supportive and enriching workplace. To learn more about what we offer, please refer to UW’s Benefits Summary.

JOB TITLE:

Data Control Specialist

JOB PURPOSE:

Manage, process, and maintain all biographical data in the Foundation databases, in which all donor, alumni, staff, student and constituent information is permanently recorded for the use of the UW Foundation and the University of Wyoming according to Foundation and industry data management standards. Maintain some processes of internal departmental databases.

ESSENTIAL DUTIES AND RESPONSIBILITIES:

• Under limited supervision and using impeccable attention to detail, manage all aspects of the UW Foundation database system.
• Ensure that backup information on all database changes is appropriately maintained and/or scanned into the electronic documentation system.
• Maintain data integrity within internal databases and systems as requested, conduct data clean up as needed.
• Identify data that may need additional verification and work closely with others to ensure the accuracy of constituent information.
• Use varied software tools with a high level of competence: such as Advance, AlumniFinder, Access, Excel, MS Office, Windows, SQL Developer, SharePoint, and other software.
• Maintain strict confidentiality of all information accessed and managed and apply a working knowledge of regulations and standards regarding confidential data.
• Create and maintain policies and procedures manual regarding biographical management of the Foundation database systems.
• Work professionally, effectively, and collaboratively with donors, friends, alumni, Foundation leadership and management, other teams to accomplish Foundation priorities and goals.

SUPPLEMENTAL FUNCTIONS:

• Serve as a resource to provide an in-depth understanding of the constituent database information.
• Identify data that may need additional verification and work closely with others to assure the accuracy of constituent information.
• Identify data that may need additional verification and work closely with others to assure the accuracy of constituent information.

COMPETENCIES:

• Attention to detail
• Consistency
• Integrity
• Collaboration
• Work Prioritization & Management

MINIMUM QUALIFICATIONS:

Education: Bachelor’s degree or equivalent combination of education and experience

Experience: 1 year progressively responsible work-related experience

Experience Evaluation

Experience requirements are evaluated on a full-time equivalent (FTE) basis. Relevant part-time experience will be prorated based on hours worked. For example, two years working an average of 20 hours per week is equivalent to approximately one year of full-time experience.

Applicants must include the average hours worked per week for all current and previous positions. Failure to provide this information may affect the evaluation of qualifications.

DESIRED QUALIFICATIONS:

• Excellent written communication skills
• Strong interpersonal skills and the ability to work effectively with a wide range of constituencies.
• Previous experience with record keeping methods and techniques
• Previous Data entry experience
• Previous experience with database management systems, languages, procedures, and controls
• Advanced operation of MS Office (Outlook, Access, Excel, Word, PowerPoint)

WORK LOCATION:

On-campus: This position provides vital support to campus customers, and the successful candidate must be available to work on campus.

WORK AUTHORIZATION REQUIREMENTS:

The successful candidate must be eligible to work in the United States. Sponsorship for H-1B work authorization or work visa is not available for this position.

HIRING STATEMENT/EEO:

All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or status as a protected veteran. In compliancewith the ADA Amendments Act (ADAAA), if you have a disability and would like to request an accommodation to apply for a position, please contact us at 307-766-2377 or [e-mail]

ABOUT LARAMIE:

The University of Wyoming is located in Laramie, a charming town of 30,000 residents nestled in the heart of the Rocky Mountain West. The state of Wyoming continues to invest in its only 4-year university, helping to make it a leader in academics, research, and outreach with state-of-the-art facilities and strong community ties. We invite you to learn more about Laramie by visiting the About Laramie website.

Located in a high mountain valley near the Colorado border, Laramie offers both outstanding recreational opportunities and close proximity to Colorado’s Front Range and the metropolitan Denver area. Laramie’s beautiful mountain landscape offers outdoor enjoyment in all seasons, with over 300 days of sunshine annually. For more information about the region, please visit http://visitlaramie.org/