Data Center Proposals Operations Lead (Remote)

AECOM; Arlington (VA); Hybrid; USD 80,000 - 115,000; Full time

Job summary

AECOM is seeking a Proposal Operations Specialist for its Buildings and Places group in Arlington, VA, with flexibility for remote work. You will support program, capture, and client account managers through the opportunity and proposal lifecycle, ensuring consistency and timely deliverables across pursuits.

You will coordinate inputs from multiple disciplines, maintain schedules and documentation, manage staffing data and pricing inputs, and report risks to practice leadership.

Qualifications

• BA/BS degree or equivalent; strong coordination experience preferred.
• Experience supporting proposals, pursuits, business development, or similar activities in professional services.

Responsibilities

• Coordinate new opportunity intake and maintain accurate pursuit records.
• Support initial proposal setup, organize required documentation and track compliance with procedures.
• Coordinate inputs from Program Managers, Capture Managers, technical disciplines, finance, and other contributors; track deadlines and actions.
• Coordinate pursuit staffing plans, collect labor rates and pricing inputs; track proposed team members.
• Maintain historical project fee, spend, staffing, duration, and other relevant information for proposal budgets.
• Track communication, staffing requests, pricing inputs, commitments, and actions for domestic and international teams.
• Maintain current reporting on active pursuits, upcoming deadlines, and staffing or pricing gaps.
• Support continuous improvement of proposal templates, trackers, checklists, and reporting tools.
• Identify and elevate missed deadlines, incomplete information, resource conflicts, and process gaps.

Skills

Organizational skills

Communication skills

MS Office proficiency

Project coordination

Education

BA/BS degree or equivalent

Tools

Excel

Word

PowerPoint

Teams

SharePoint

Job description

AECOM is seeking a Proposal Operations Specialist for its Buildings and Places group in Arlington, VA, with flexibility for remote work. You will support program, capture, and client account managers through the opportunity and proposal lifecycle, ensuring consistency and timely deliverables across pursuits.

You will coordinate inputs from multiple disciplines, maintain schedules and documentation, manage staffing data and pricing inputs, and report risks to practice leadership.