Data Center Project Admin & Documentation Lead

CAI; Chicago (IL); On-site; USD 60,000 - 75,000; Full time

Benefits offered by this job

Comprehensive Health Insurance

24 days Paid Time Off

Company paid Life Insurance

Company paid Long Term Disability

Job summary

CAI in Chicago seeks a detail-oriented Project Administrator to support the Mission Critical team. You will manage project documentation, reporting, and administrative processes across the project lifecycle, collaborating with Project Managers, Commissioning Leads, and cross-functional teams.

The role emphasizes organized record-keeping, version control, and efficient workflow improvements, with the opportunity to contribute to project dashboards and closeout activities.

Qualifications

• Associate's degree in Business Administration, Project Management, Engineering, Construction Management, or a related field (or equivalent experience).
• 2+ years of project administration, document control, project coordination, or administrative support experience.
• Strong organizational skills with exceptional attention to detail.
• Excellent written and verbal communication skills.
• Proficiency with Microsoft Office Suite, including Excel, Word, Outlook, and PowerPoint.

Responsibilities

• Provide administrative support to Project Managers, Commissioning Leads, and project teams across multiple mission-critical projects.
• Convert technical and project information into organized, user-friendly documentation.
• Prepare, format, number, label, and maintain project documentation in accordance with company and client standards.
• Track project documents throughout their lifecycle, ensuring accurate version control and document status at all times.
• Maintain physical and electronic project filing systems to ensure documents are current, accessible, and properly archived.
• Review documentation for completeness, accuracy, formatting, and consistency prior to distribution.
• Coordinate with project team members to collect required documentation and ensure deliverables are submitted on schedule.
• Distribute project-related documentation and communications to internal stakeholders, clients, subcontractors, and external partners as required.
• Assist in maintaining document control processes and continuously improve documentation workflows.
• Prepare routine and ad hoc project reports, meeting minutes, status updates, and project dashboards.
• Support project closeout activities by organizing and compiling final project documentation packages.
• Assist with scheduling meetings, coordinating project logistics, and other administrative duties as assigned.

Skills

Organizational skills

Written and verbal communication

Multitasking

Independent work

Education

Associate's degree in Business Administration or related field

Tools

Microsoft Excel

Microsoft Word

Microsoft Outlook

PowerPoint

Job description

CAI in Chicago seeks a detail-oriented Project Administrator to support the Mission Critical team. You will manage project documentation, reporting, and administrative processes across the project lifecycle, collaborating with Project Managers, Commissioning Leads, and cross-functional teams.

The role emphasizes organized record-keeping, version control, and efficient workflow improvements, with the opportunity to contribute to project dashboards and closeout activities.