Data Center Project Administrator

CAI; Chicago (IL); On-site; USD 60,000 - 75,000; Full time

Benefits offered by this job

Comprehensive Health Insurance

24 days Paid Time Off

Company paid Life Insurance

Company paid Long Term Disability

Job summary

CAI in Chicago seeks a detail-oriented Project Administrator to support the Mission Critical team. You will manage project documentation, reporting, and administrative processes across the project lifecycle, collaborating with Project Managers, Commissioning Leads, and cross-functional teams.

The role emphasizes organized record-keeping, version control, and efficient workflow improvements, with the opportunity to contribute to project dashboards and closeout activities.

Qualifications

• Associate's degree in Business Administration, Project Management, Engineering, Construction Management, or a related field (or equivalent experience).
• 2+ years of project administration, document control, project coordination, or administrative support experience.
• Strong organizational skills with exceptional attention to detail.
• Excellent written and verbal communication skills.
• Proficiency with Microsoft Office Suite, including Excel, Word, Outlook, and PowerPoint.

Responsibilities

• Provide administrative support to Project Managers, Commissioning Leads, and project teams across multiple mission-critical projects.
• Convert technical and project information into organized, user-friendly documentation.
• Prepare, format, number, label, and maintain project documentation in accordance with company and client standards.
• Track project documents throughout their lifecycle, ensuring accurate version control and document status at all times.
• Maintain physical and electronic project filing systems to ensure documents are current, accessible, and properly archived.
• Review documentation for completeness, accuracy, formatting, and consistency prior to distribution.
• Coordinate with project team members to collect required documentation and ensure deliverables are submitted on schedule.
• Distribute project-related documentation and communications to internal stakeholders, clients, subcontractors, and external partners as required.
• Assist in maintaining document control processes and continuously improve documentation workflows.
• Prepare routine and ad hoc project reports, meeting minutes, status updates, and project dashboards.
• Support project closeout activities by organizing and compiling final project documentation packages.
• Assist with scheduling meetings, coordinating project logistics, and other administrative duties as assigned.

Skills

Organizational skills

Written and verbal communication

Multitasking

Independent work

Education

Associate's degree in Business Administration or related field

Tools

Microsoft Excel

Microsoft Word

Microsoft Outlook

PowerPoint

Job description

Position Description

We are seeking a highly organized and detail-oriented Project Administrator to support our growing Mission Critical team. This individual will play a key role in ensuring project documentation, reporting, and administrative processes are managed efficiently throughout the project lifecycle. The ideal candidate thrives in a fast-paced environment, enjoys collaborating with cross-functional teams, and has exceptional organizational and document control skills.

Working closely with Project Managers, Commissioning Leads, and project teams, the Project Administrator will be responsible for maintaining accurate project records, coordinating documentation, supporting project reporting, and ensuring compliance with internal and client documentation standards.

Key Responsibilities

• Provide administrative support to Project Managers, Commissioning Leads, and project teams across multiple mission-critical projects.
• Convert technical and project information into organized, user-friendly documentation.
• Prepare, format, number, label, and maintain project documentation in accordance with company and client standards.
• Track project documents throughout their lifecycle, ensuring accurate version control and document status at all times.
• Maintain physical and electronic project filing systems to ensure documents are current, accessible, and properly archived.
• Review documentation for completeness, accuracy, formatting, and consistency prior to distribution.
• Coordinate with project team members to collect required documentation and ensure deliverables are submitted on schedule.
• Distribute project-related documentation and communications to internal stakeholders, clients, subcontractors, and external partners as required.
• Assist in maintaining document control processes and continuously improve documentation workflows.
• Prepare routine and ad hoc project reports, meeting minutes, status updates, and project dashboards.
• Support project closeout activities by organizing and compiling final project documentation packages.
• Assist with scheduling meetings, coordinating project logistics, and other administrative duties as assigned.

Position Requirements

• Associate's degree in Business Administration, Project Management, Engineering, Construction Management, or a related field (or equivalent experience).
• 2+ years of project administration, document control, project coordination, or administrative support experience.
• Strong organizational skills with exceptional attention to detail.
• Excellent written and verbal communication skills.
• Proficiency with Microsoft Office Suite, including Excel, Word, Outlook, and PowerPoint.
• Experience managing multiple priorities in a fast-paced project environment.
• Ability to work independently while collaborating effectively with cross-functional teams

Preferred Experience

• Experience working with data center projects
• Experience with CxAlloy, Procore, and/or Autodesk
• Excellent oral and written communication skills in English
• Able to travel domestically as required

About CAI

CAI was established in 1996, that has grown year over year to more than 800 people worldwide. We provide commissioning, qualification, validation, start-up, project management and consulting services related to operational readiness to FDA regulated and other mission critical industries.

Are You Ready?

Our approach is simple; we put the client’s interests first, we do not stop until it is right, and we will do whatever it takes to get there.

We are committed to living our Foundational Principles, both professionally and personally:

We act with integrity

We serve each other

We serve society

We work for our future

Benefits

Our full-time positions offer competitive compensation and benefits which include: 24 days PTO and 5 sick days per year, health insurance at extremely low cost to employee, financial support for both internal and external professional education as well as 70% long term disability paid for by the company.

• Comprehensive Health Insurance coverage
• 24 days of Paid Time Off
• Company paid Life Insurance
• Company paid Long Term Disability

We are an equal opportunity employer; we are proud to employ veterans and promote diversity and inclusion in our workplace. Diversity is a strength for our global company. We pledge that CAI will be operated in a way that is fair and equitable to all – our employees, our customers, and the broader society.

This job description is not all inclusive and you may be asked to do other duties. CAI will also consider for employment qualified applicants with criminal histories in a manner consistent with the requirements of the Fair Chance Act (FCA) / Fair Chance Ordinance (FCO).

$60,000 - $75,000 a year

Average salary range, not including benefits or compensatory bonuses.

CAI Benefits:

• Comprehensive Health Insurance coverage
• 24 days of Paid Time Off
• Company paid Life Insurance
• Company paid Long Term Disability

#LI-MV1 #MISSIONCRITICAL