Data Center Project Administrator

Cagents; Atlanta (GA); On-site; USD 52,000 - 76,000; Full time

Benefits offered by this job

PTO & sick days

Affordable health insurance

Education assistance

Long-term disability coverage

Job summary

CAI is seeking a highly organized Project Administrator to support our Mission Critical team. This role focuses on maintaining project records, coordinating documentation, and producing reports throughout the project lifecycle.

Work with Project Managers and Commissioning Leads in a fast-paced environment, ensuring compliance with internal and client documentation standards while collaborating across cross-functional teams.

Qualifications

• Associate's degree or equivalent experience.
• 2+ years of project administration or document control.
• Strong organizational skills and attention to detail.
• Excellent written and verbal communication.
• Proficiency with Microsoft Office Suite (Excel, Word, Outlook, PowerPoint).
• Experience with data center projects and project documentation standards.

Responsibilities

• Provide administrative support to project managers and cross-functional teams.
• Convert technical information into organized, user-friendly documentation.
• Prepare, format, number, label, and maintain project documentation.
• Track documents through their lifecycle with version control.
• Maintain physical and electronic project filing systems.
• Review documentation for completeness and accuracy prior to distribution.
• Collect required documentation from team members and ensure timely deliverables.
• Distribute project-related docs to stakeholders and external partners.
• Assist in maintaining document control processes and improve workflows.
• Prepare routine and ad hoc project reports, meeting minutes, and dashboards.
• Support project closeout by organizing final documentation packages.
• Assist with scheduling meetings and coordinating project logistics.

Skills

Organizational skills

Attention to detail

Communication skills

MS Office proficiency

Multitasking

Education

Associate's degree or equivalent experience

Tools

CxAlloy

Procore

Autodesk

Job description

Position Description

We are seeking a highly organized and detail-oriented Project Administrator to support our growing Mission Critical team. This individual will play a key role in ensuring project documentation, reporting, and administrative processes are managed efficiently throughout the project lifecycle. The ideal candidate thrives in a fast-paced environment, enjoys collaborating with cross-functional teams, and has exceptional organizational and document control skills.

Working closely with Project Managers, Commissioning Leads, and project teams, the Project Administrator will be responsible for maintaining accurate project records, coordinating documentation, supporting project reporting, and ensuring compliance with internal and client documentation standards.

Key Responsibilities

• Provide administrative support to Project Managers, Commissioning Leads, and project teams across multiple mission-critical projects.
• Convert technical and project information into organized, user-friendly documentation.
• Prepare, format, number, label, and maintain project documentation in accordance with company and client standards.
• Track project documents throughout their lifecycle, ensuring accurate version control and document status at all times.
• Maintain physical and electronic project filing systems to ensure documents are current, accessible, and properly archived.
• Review documentation for completeness, accuracy, formatting, and consistency prior to distribution.
• Coordinate with project team members to collect required documentation and ensure deliverables are submitted on schedule.
• Distribute project-related documentation and communications to internal stakeholders, clients, subcontractors, and external partners as required.
• Assist in maintaining document control processes and continuously improve documentation workflows.
• Prepare routine and ad hoc project reports, meeting minutes, status updates, and project dashboards.
• Support project closeout activities by organizing and compiling final project documentation packages.
• Assist with scheduling meetings, coordinating project logistics, and other administrative duties as assigned.

Position Requirements

• Associate's degree in Business Administration, Project Management, Engineering, Construction Management, or a related field (or equivalent experience).
• 2+ years of project administration, document control, project coordination, or administrative support experience.
• Strong organizational skills with exceptional attention to detail.
• Excellent written and verbal communication skills.
• Proficiency with Microsoft Office Suite, including Excel, Word, Outlook, and PowerPoint.
• Experience managing multiple priorities in a fast-paced project environment.
• Ability to work independently while collaborating effectively with cross-functional teams.

Preferred Experience

• Experience working with data center projects
• Experience with CxAlloy, Procore, and/or Autodesk
• Excellent oral and written communication skills in English
• Able to travel domestically as required

About CAI

CAI was established in 1996, that has grown year over year to more than 800 people worldwide. We provide commissioning, qualification, validation, start-up, project management and consulting services related to operational readiness to FDA regulated and other mission critical industries.

Are You Ready?

Our approach is simple; we put the client’s interests first, we do not stop until it is right, and we will do whatever it takes to get there.

We are committed to living our Foundational Principles, both professionally and personally:

• We act with integrity
• We serve each other
• We serve society
• We work for our future

Benefits

• Our full-time positions offer competitive compensation and benefits which include: 24 days PTO and 5 sick days per year, health insurance at extremely low cost to employee, financial support for both internal and external professional education as well as 70% long term disability paid for by the company.

#LI-MV1 #MISSIONCRITICAL

We are an equal opportunity employer; we are proud to employ veterans and promote diversity and inclusion in our workplace. Diversity is a strength for our global company. We pledge that CAI will be operated in a way that is fair and equitable to all – our employees, our customers, and the broader society.

This job description is not all inclusive and you may be asked to do other duties. CAI will also consider for employment qualified applicants with criminal histories in a manner consistent with the requirements of the Fair Chance Act (FCA) / Fair Chance Ordinance (FCO).