Data Center Development Projects Coordinator

T5 Data Centers; Atlanta (GA); On-site; USD 60,000 - 85,000; Full time

Job summary

T5 Data Centers seeks a Development Coordinator to provide administrative, operational, and project support across active data center development projects. The role covers contract administration, invoice and vendor coordination, insurance compliance tracking, project documentation, executive support, and event coordination.

The ideal candidate is highly organized, tech-savvy, and comfortable in a fast-paced construction environment, capable of managing multiple workflows and aligning with

Qualifications

• 2–4 years of experience in construction, general contracting, real estate development, or a related project environment.
• Experience with contract administration, project coordination, or construction administration.
• Experience supporting invoice processing, accounts payable workflows, vendor management, or job cost-related functions.
• Working knowledge of construction terminology, project documentation, and general project workflows.

Responsibilities

• Coordinate the routing, execution, and tracking of contracts, amendments, and related project agreements.
• Maintain accurate contract records and monitor agreement status across active development projects.
• Enter and maintain contract information within applicable accounting, project management, and document management systems.
• Assist with purchase order creation, updates, and supporting documentation.
• Maintain organized electronic project files and ensure documentation is current, complete, and easily accessible.
• Prepare correspondence, reports, presentations, meeting minutes, and other project documentation as needed.
• Support contract renewals, quote tracking, and vendor documentation processes.
• Coordinate Development department invoice workflows from receipt through approval and payment processing.
• Review invoices for completeness, accuracy, appropriate project allocation, and alignment with applicable contract terms.
• Route invoices through established approval workflows and proactively follow up on outstanding approvals.
• Maintain invoice tracking records and assist with identifying discrepancies, duplicate invoices, or missing supporting documentation.
• Serve as a point of contact for vendors regarding invoice submission requirements and payment status.
• Coordinate with Accounting, Development, and project teams to resolve invoice and vendor-related issues.
• Assist with vendor onboarding and maintenance of vendor records.
• Collect and maintain Certificates of Insurance and other required vendor compliance documentation.
• Monitor insurance expiration dates and proactively coordinate renewal requests.
• Maintain accurate insurance and compliance tracking logs across active Development projects.
• Escalate outstanding or non-compliant documentation as appropriate.
• Provide administrative and operational support across multiple concurrent development projects.
• Coordinate with Development Managers, project teams, consultants, contractors, and internal departments to support project workflows.
• Assist with the preparation and distribution of recurring project and department reports.
• Support meeting coordination, agendas, meeting minutes, action item tracking, and follow-up.
• Assist with maintaining project data and records within Development technology platforms.
• Identify opportunities to improve administrative workflows, documentation, and department processes.
• Provide administrative support to Development leadership, including calendar coordination, meeting scheduling, travel arrangements, and preparation of correspondence or materials.
• Coordinate internal and external meetings involving executives, project teams, vendors, and consultants.
• Handle confidential and sensitive information with discretion and professionalism.
• Support department-wide administrative needs and special projects as assigned.
• Assist with planning and coordinating department events, project milestones, team meetings, site visits, and other Development functions.
• Coordinate event logistics including scheduling, venues, vendors, catering, materials, and attendee communication.
• Support on-site event execution and vendor coordination as needed.
• Maintain event documentation, budgets, and related administrative records.

Skills

Contract administration

Project coordination

Vendor management

Office software

Education

Associate or Bachelor’s degree in Business Administration or Construction Management

Tools

Procore

Microsoft Office

ERP systems

Job description

T5 Data Centers seeks a Development Coordinator to provide administrative, operational, and project support across active data center development projects. The role covers contract administration, invoice and vendor coordination, insurance compliance tracking, project documentation, executive support, and event coordination.

The ideal candidate is highly organized, tech-savvy, and comfortable in a fast-paced construction environment, capable of managing multiple workflows and aligning with