Data Center Admin & Onboarding Specialist

AFL; Abilene (TX); On-site; USD 40,000 - 56,000; Full time

Job summary

AFL Global is seeking an Administrative Assistant to provide administrative support for our fast-paced Data Center Operations team. This role focuses on contractor onboarding, workforce reporting, timesheet administration, compliance tracking, and day-to-day administrative tasks.

The ideal candidate is highly organized and detail-oriented, capable of handling multiple priorities with accuracy and confidentiality, and proficient in MS Office.

Qualifications

• 2+ years of administrative or project support experience.
• Proficiency with Microsoft Office Suite, especially Excel, Word, Outlook, and Teams.
• Excellent organizational, multitasking, and time-management skills.
• Strong written and verbal communication; ability to work independently.
• Experience supporting construction, telecommunications, utility, or data center projects is a plus.

Responsibilities

• Coordinate onboarding activities for new employees and contractors.
• Process onboarding documentation and ensure completion of required forms.
• Verify compliance with onboarding requirements.
• Schedule orientation sessions and maintain onboarding records.
• Assist with badge requests, site access, and security clearance tracking.
• Collect, review, and process weekly timesheets.
• Generate workforce reports, labor utilization reports, and project staffing updates.
• Track attendance, overtime, and workforce roster changes.
• Maintain records and provide reporting support to project leadership.
• Provide administrative support to project managers, operations managers, and field teams.
• Maintain project documentation, employee files, and electronic records.
• Coordinate meetings, prepare agendas, and document meeting notes.
• Prepare reports, spreadsheets, presentations, and correspondence.
• Support travel arrangements, lodging coordination, and visitor management when required.

Skills

MS Office Suite

Excel

Word

Outlook

Teams

Communication

Time management

Education

High school diploma or GED

Tools

Onboarding software

Timekeeping systems

Payroll reporting systems

Job description

AFL Global is seeking an Administrative Assistant to provide administrative support for our fast-paced Data Center Operations team. This role focuses on contractor onboarding, workforce reporting, timesheet administration, compliance tracking, and day-to-day administrative tasks.

The ideal candidate is highly organized and detail-oriented, capable of handling multiple priorities with accuracy and confidentiality, and proficient in MS Office.