Data and Development Coordinator

Illinois Peace Project; Chicago (IL); On-site; USD 55,000 - 60,000; Full time

Job summary

PBMR in Chicago is seeking a Data and Development Coordinator to support the Senior Data Manager by ensuring accuracy and effective use of organizational data across fundraising and program systems.

This full-time, in-person role emphasizes data quality, confidentiality, and collaboration with the Mission Advancement team. Strong Excel/Word skills and CRM experience are required.

Qualifications

• Associate’s or Bachelor’s degree in business, nonprofit management, data management, or related field preferred.
• 1–3 years of experience in data entry, database management, or administrative support.
• Experience working in nonprofit fundraising or donor databases preferred.
• Experience with CRM systems (Donor Wrangler, Raiser's Edge, and Smartsheets strongly preferred).
• Strong proficiency in Microsoft Excel and Word required.

Responsibilities

• Develop and maintain data standards, documentation, and procedures across organizational data systems.
• Enter, process, and reconcile gifts in a timely and accurate manner.
• Manage and maintain donor records in Donor Wrangler, ensuring accuracy and completeness.
• Perform regular data quality checks and resolve discrepancies.
• Support the Mission Advancement team with grant reporting.
• Support routine reporting needs for development and program teams.
• Assist with database maintenance, including imports, updates, and deduplication.
• Generate monthly reports for internal stakeholders.
• Support donor acknowledgment processes and documentation.
• Maintain confidentiality and integrity of sensitive donor and organizational data.
• Support donor communication efforts by responding to inquiries, clarifying gift information, and ensuring a positive and accurate giving experience.
• Complete additional assigned tasks as needed.

Skills

Attention to detail

Data entry

Organizational skills

Communication skills

Education

Associate’s or Bachelor’s degree in business, nonprofit management, data management, or related field

Tools

Donor Wrangler

Raiser's Edge

Smartsheets

Job description

Full-Time - 55K-60K - In-Person

Req: Bachelor's Degree & 1-3 Years of Work Experience

PBMR's Data and Development Coordinator will support our Senior Data Manager in strengthening PBMR's organizational decision making by ensuring the accuracy, integrity, and effective use of organizational data across our fundraising and program systems.

Education/Experience

• Associate’s or Bachelor’s degree in business, nonprofit management, data management, or related field preferred.
• 1–3 years of experience in data entry, database management, or administrative support.
• Experience working in nonprofit fundraising or donor databases preferred.
• Experience with Constituent Relationship Management (CRM) systems (Donor Wrangler, Raiser's Edge, and Smartsheets strongly preferred).
• Strong proficiency in Microsoft Excel and Word required.

Essential Functions

• Assist in developing and maintaining data standards, documentation, and procedures that promote consistency, accuracy, and continuous improvement across organizational data systems.
• Enter, process, and reconcile all gifts in a timely and accurate manner.
• Manage and maintain donor records in Donor Wrangler, ensuring accuracy and completeness.
• Perform regular data quality checks and resolve discrepancies.
• Support the Mission Advancement team with grant reporting.
• Support routine reporting needs for development and program teams.
• Assist with database maintenance, including imports, updates, and deduplication.
• Generate monthly reports for internal stakeholders.
• Support donor acknowledgment processes and documentation.
• Maintain confidentiality and integrity of sensitive donor and organizational data.
• Support donor communication efforts by responding to inquiries, clarifying gift information, and ensuring a positive and accurate giving experience.
• Complete additional assigned tasks as needed.

Communication

• Effectively expresses oneself in all oral and written communications.
• Exhibits good listening and comprehension skills.
• Keeps others informed, as well as responds, in a timely manner.
• Demonstrates match between words and actions.
• Responds with tact, diplomacy, respect and composure when dealing with others.
• Promotes the spirit and essence of the Vision, Mission, Values and Key Strategies through both verbal and written communication.

Teamwork and Collaboration

• Cooperates with others toward the achievement of common goals.
• Seeks consensus and win‑win solutions to problems and conflicts.
• Contributes actively and participates fully in team initiatives.
• Puts success of the team above own interests.
• Builds and maintains constructive work relationships.

Responsive to Change

• Supports changes in the work environment.
• Displays a proactive, problem‑solving approach toward work.
• Committed to lifelong learning by continuously increasing skills, knowledge and effectiveness.
• Actively seeks and initiates creative and innovative solutions.
• Exercises sound, accurate and informed independent judgment when needed.

Quality‑Driven and Accountable

• Results‑oriented and committed to quality through continuous process improvement.
• Eliminates ineffective activities and closes performance gaps.
• Anticipates and responds to customer needs.
• Monitors own performance, accepts responsibility for actions and actively seeks feedback.
• Meets deadlines and completes projects and activities in a professional, timely manner.
• Seeks opportunities to increase productivity and/or reduce costs while maintaining highest quality standards (fiscally responsible).

Support of Vision, Mission, Values, Key Strategies

• Supports and models the PBMR's Values of: radical hospitality, accompaniment, social interest, compassion, justice, respect for the individual, honors diversity and difference, intellectual rigor, optimism and collaboration.
• Articulates the PBMR's Vision, Mission, and Key Strategies in a way to educate others.
• Demonstrates active commitment in advancing PBMR's Vision, Mission and Key Strategies.
• Exhibits personal integrity, honesty, zeal and compassion.

Qualifications

• Strong attention to detail and accuracy.
• Proficient knowledge of CRM/database systems (Donor Wrangler or Raiser's Edge preferred).
• Proficient in Microsoft Office (Excel, Word, Outlook).
• Strong organizational and time management skills.
• Excellent written and oral communication skills.
• Highly effective interpersonal skills.
• Ability to handle confidential information with discretion.
• Ability to work effectively in a collaborative team environment.
• Alignment with PBMR's social justice mission and values

Schedule and Travel

At times, this position requires working evenings, weekends, and travel (occasional overnight).