Data Analyst/Administrative Manager

Jackson State University; Jackson (MS); On-site; USD 36,000 - 48,000; Full time

Job summary

Jackson State University seeks an organized administrator to support the UBMS TRIO program in Jackson, MS. You will compile APR metrics, manage appointments, and draft communications to keep operations running smoothly for a cohort of 60 students across multiple high schools in the district.

You will maintain filing systems, produce regular reports, and coordinate with faculty and senior staff. Strong MS Office skills and a collaborative, detail‑oriented mindset are essential for success.

Qualifications

• Experience tracking records and generating compliance reports for APR.
• Positive customer service skills and responsive communication.
• Familiarity with office management systems and procedures.
• Proficiency with office equipment (printers and fax).
• Strong MS Office skills, especially Excel and PowerPoint.
• Excellent time management and ability to prioritize work.

Responsibilities

• Compile and audit cohort performance metrics for APR reporting.
• Organize appointments and coordinate project operations.
• Plan meetings and prepare detailed meeting minutes.
• Draft and distribute emails, memos, letters, forms.
• Produce regular reports and submit them timely.
• Develop and maintain a filing system; update procedures.
• Order office supplies and research vendors.
• Maintain contact lists and serve as a point of contact.

Skills

Office administration

Customer service

Time management

Communication

Attention to detail

Problem solving

Diversity collaboration

Teamwork

Tools

MS Office

MS Excel

MS PowerPoint

Job description

Join Jackson State University and support the Upward Bound Math and Science (UBMS) TRIO program, a federally funded effort that helps high school students from low-income backgrounds and potential first-generation college families move toward postsecondary education. In this onsite role in Jackson, MS, you will compile cohort performance metrics for required compliance reporting and keep core administrative operations running smoothly for a project serving 60 students across multiple Jackson Public School District high schools.

What you’ll do

• Compile and audit cohort performance metrics for the U.S. Department of Education Annual Performance Report (APR)
• Organize and schedule appointments, and help keep project operations on track
• Plan meetings and prepare detailed meeting minutes
• Draft and distribute email, correspondence memos, letters, faxes, and forms
• Assist in producing regularly scheduled reports and submit reports timely as required
• Develop and maintain a filing system, and update office policies and procedures
• Order office supplies, and research new deals and suppliers
• Maintain contact lists and serve as a point of contact for internal and external clients
• Liaise with executive and senior administrative managers to route requests and respond to queries from senior leadership
• Complete other duties as assigned

What you’ll bring

• Experience tracking records and generating compliance reports for Annual Performance Reports (APR)
• Positive customer service skills
• Knowledge of office management systems and procedures
• Working knowledge of office equipment such as printers and fax machines
• Proficiency in MS Office, especially MS Excel and MS PowerPoint
• Excellent time management, with the ability to prioritize work
• Strong attention to detail and problem-solving skills
• Excellent written and verbal communication
• Ability to work effectively with others, including in a diverse environment
• Understanding of and ability to work with low income, first generation, and at-risk students
• Ability to follow oral and written directions and establish effective working relationships with high school and college faculty and students
• Strong organizational skills, plus conflict management abilities
• Empathetic, positive approach to building relationships
• Ability to work some evenings and weekends

Program context

UBMS is designed to strengthen students’ academic skills and motivation in mathematics, science, engineering, and technology (STEM) through hands‑on research projects, academic counseling, tutoring, summer residential experiences, and college exposure.

The project serves students at Jim Hill High School, Lanier High School, and Provine High School in the Jackson Public School District.