Data & Administrative Lead for STEM TRIO Program

Jackson State University; Van Winkle (MS); On-site; USD 36,000 - 48,000; Full time

Job summary

Jackson State University seeks an organized administrative coordinator for the Upward Bound Math and Science program (UBMS) to support 60 students in the Jackson Public School District. The role focuses on data auditing, scheduling, minutes, and managing communications with school partners.

Responsibilities include preparing APR reports, maintaining filing systems, coordinating meetings, and handling inquiries from internal and external clients.

Qualifications

• Experience tracking records and generating compliance reports for APR.
• Knowledge of office management systems and procedures.
• Proficiency with MS Excel and MS PowerPoint for reporting.

Responsibilities

• Extract, audit, and compile cohort performance metrics for APR.
• Organize and schedule appointments.
• Plan meetings and take detailed minutes.
• Write and distribute emails, memos, letters, faxes, and forms.
• Assist in preparing regularly scheduled reports.
• Develop and maintain a filing system.
• Update and maintain office policies and procedures.
• Order office supplies and research deals and suppliers.
• Maintain contact lists.
• Act as the point of contact for internal and external clients.
• Liaise with executive and senior managers to handle requests and queries.
• Submit reports timely and as required.
• Other duties as assigned.
• Experience tracking records and APR-related reporting.
• Positive customer service skills.
• Strong organizational and conflict management skills.
• Empathetic and positive relationship builder.
• Ability to work some evenings and weekends.

Skills

MS Excel

MS PowerPoint

Time management

Attention to detail

Written & verbal comms

Team collaboration

Tools

MS Office

Job description

Jackson State University seeks an organized administrative coordinator for the Upward Bound Math and Science program (UBMS) to support 60 students in the Jackson Public School District. The role focuses on data auditing, scheduling, minutes, and managing communications with school partners.

Responsibilities include preparing APR reports, maintaining filing systems, coordinating meetings, and handling inquiries from internal and external clients.