Data Analyst/Administrative Manager

Jackson State University; Van Winkle (MS); On-site; USD 36,000 - 48,000; Full time

Job summary

Jackson State University seeks an organized administrative coordinator for the Upward Bound Math and Science program (UBMS) to support 60 students in the Jackson Public School District. The role focuses on data auditing, scheduling, minutes, and managing communications with school partners.

Responsibilities include preparing APR reports, maintaining filing systems, coordinating meetings, and handling inquiries from internal and external clients.

Qualifications

• Experience tracking records and generating compliance reports for APR.
• Knowledge of office management systems and procedures.
• Proficiency with MS Excel and MS PowerPoint for reporting.

Responsibilities

• Extract, audit, and compile cohort performance metrics for APR.
• Organize and schedule appointments.
• Plan meetings and take detailed minutes.
• Write and distribute emails, memos, letters, faxes, and forms.
• Assist in preparing regularly scheduled reports.
• Develop and maintain a filing system.
• Update and maintain office policies and procedures.
• Order office supplies and research deals and suppliers.
• Maintain contact lists.
• Act as the point of contact for internal and external clients.
• Liaise with executive and senior managers to handle requests and queries.
• Submit reports timely and as required.
• Other duties as assigned.
• Experience tracking records and APR-related reporting.
• Positive customer service skills.
• Strong organizational and conflict management skills.
• Empathetic and positive relationship builder.
• Ability to work some evenings and weekends.

Skills

MS Excel

MS PowerPoint

Time management

Attention to detail

Written & verbal comms

Team collaboration

Tools

MS Office

Job description

Upward Bound Math and Science (UBMS) is a federally funded TRIO program designed to prepare high school students from low-income backgrounds or potential first- generation college families for postsecondary education. The program focuses on strengthening students' academic skills and motivation in mathematics, science, engineering, and technology (STEM) through hands-on research projects, academic counseling, tutoring, summer residential experiences, and college exposure. The project will serve 60 students who attend Jim Hill High School, Lanier High School and Provine High School, all in the Jackson Public School District.

• Extract, audit, and compile cohort performance metrics required for the U.S. Department of Education Annual Performance Report (APR)
• Organize and schedule appointments
• Plan meetings and take detailed minutes
• Write and distribute email, correspondence memos, letters, faxes and forms.
• Assist in the preparation of regularly scheduled reports.
• Develop and maintain a filing system.
• Update and maintain office policies and procedures.
• Order office supplies and research new deals and suppliers.
• Maintain contact lists.
• Act as the point of contact for internal and external clients.
• Liaise with executive and senior administrative managers to handle requests and queries from senior managers.
• Submit reports timely and as required.
• Other duties as may be assigned.
• Experience tracking records, and generating compliance reports for annual performance reports (APR).
• Positive customer service skills
• Knowledge of office management systems and procedures.
• Working knowledge of office equipment, like printers and fax machines.
• Proficiency in MS Office (MS Excel and MS PowerPoint, in particular)
• Excellent time management skills and the ability to prioritize work.
• Attention to detail and problem-solving skills
• Excellent written and verbal communication skills
• Ability to work with others effectively.
• Understanding of and ability to work with low income, first generation and at-risk students.
• Ability to work as a team player in a diverse working environment.
• Must be able to follow oral and written directions and have the ability to establish effective working relationships with high school and college faculty and students.
• Strong organizational and conflict management skills.
• Empathetic and positive relationship builder.
• Knowledge, skills and abilities sufficient to perform the function of the position as outlined.
• Ability to work some evenings and weekends.