DashStrom Partner Coordinator

DashStrom; Pittsburgh (Allegheny County); Hybrid; USD 25,000 - 39,000; Part time

Job summary

DashStrom is seeking a Part-time Partner Coordinator in the Pittsburgh area to connect coaches with schools and community sites, oversee onboarding, training, and certifications, and maintain ongoing program reporting.

The role demands strong organization, clear communication, and a proactive approach to keeping multiple accounts and stakeholders aligned. Regular travel to partner sites is expected, with potential growth into a full-time position.

Qualifications

• Bachelor's degree or equivalent experience in education, youth development, operations, or a related field.
• Prior experience in program coordination, school partnerships, or operations management.
• Strong written and verbal communication skills.
• Strong organizational skills, with the ability to manage multiple accounts, deadlines, and stakeholders simultaneously.
• Ability to travel regularly to partner sites across the Pittsburgh region.

Responsibilities

• Partner & School Communications: primary contact for partnering schools and community site partners; manage day-to-day communications and program logistics; conduct ongoing check-ins for satisfaction.
• Surveys, Results & Reporting: administer pre/post surveys and program assessments; compile, analyze, and report results to leadership and partner sites; maintain program reporting across accounts.
• Supplies & Logistics: track, order, and distribute program supplies; ensure sites and coaches have what they need; coordinate coach training and certifications; manage background clearances.
• Invoicing & Onboarding: process and track invoicing for partner sites and coaches; manage onboarding for new coaches and partner sites.
• Troubleshooting: respond to scheduling conflicts, coach coverage gaps, and partner/coach concerns; escalate when needed.
• Organization & Travel: partner sites require regular travel across the Pittsburgh region to sites and centers.

Skills

Communication skills

Organizational skills

Travel

Education

Bachelor's degree

Tools

Survey tools

Job description

DashStrom trains the growth mindset in children through physical programming. We deploy university-trained coaches across school and community sites to help kids discover their “Dash” — the confidence, resilience, and strength that comes from movement, mindset, and community.

POSITION SUMMARY

The Partner Coordinator is the operational backbone connecting DashStrom's coaches, school and center partners, and leadership team. This role owns the full lifecycle of a partner relationship and a coach's engagement — from first communication and onboarding through certification, ongoing class delivery, and reporting. The ideal candidate is highly organized, an excellent communicator, and energized by keeping many moving pieces (people, paperwork, and programming) running smoothly and on time.

KEY RESPONSIBILITIES

Partner & School Communications

• Serve as the primary point of contact for all partnering schools and community site partners.
• Manage day-to-day communications, including scheduling updates, program logistics, and partner questions.
• Conduct ongoing check-ins with partner sites to ensure program satisfaction and identify issues early.

Surveys, Results & Reporting

• Administer pre/post surveys and program assessments (e.g., Growth Mindset Scale, Output Scale) to coaches, students, and partner staff.
• Compile, analyze, and report survey results to leadership and partner sites.
• Maintain ongoing program reporting, including attendance, engagement, and outcome data across all accounts.

Supplies & Logistics

• Track, order, and distribute program supplies and equipment across all coaching sites.
• Ensure each site and coach has what's needed ahead of each session or season.
• Coordinate and help facilitate coach training sessions, including onboarding modules and role-specific developmental tracks.
• Track coach certifications and ensure all training requirements are completed on schedule.
• Manage background clearances required for coaches working in Pennsylvania schools and centers, ensuring full compliance before placement.

Invoicing & Onboarding

• Process and track invoicing for partner sites and coaches.
• Manage new coach onboarding end-to-end: paperwork, clearances, training scheduling, and first-session readiness.
• Manage new partner site onboarding, including account setup and initial program logistics.

Troubleshooting

• Serve as the first line of response for scheduling conflicts, coach coverage gaps, and partner or coach concerns.
• Resolve day-to-day operational issues quickly, escalating to leadership when needed.

QUALIFICATIONS

We know great candidates don't always meet every bullet point below. If this role excites you and you meet most of these, we'd love to hear from you.

Must-haves:

• Bachelor's degree or equivalent experience in education, youth development, operations, or a related field.
• Prior experience in program coordination, school partnerships, or operations management.
• Strong written and verbal communication skills.
• Strong organizational skills, with the ability to manage multiple accounts, deadlines, and stakeholders simultaneously.
• Ability to travel regularly to partner sites across the Pittsburgh region.

Nice-to-haves:

• Comfort with data entry, survey tools, and basic reporting.
• Experience with background clearance processes (PA Act 34/114/151).

WHAT SUCCESS LOOKS LIKE

• Partner sites feel consistently informed, supported, and heard.
• Coaches are fully trained, certified, and cleared before stepping into a classroom.
• Reporting and survey data are accurate, timely, and actionable for leadership.
• Supplies and logistics never become a barrier to a scheduled class.
• Issues are caught and resolved before they affect a student, coach, or partner.

Organization

Location

Pittsburgh, PA (hybrid — regular travel to partner school and community sites)

Reports To

Chief Growth Officer

Employment Type

Part-time with the intention to grow into Full-time