Cytogenetics & Laboratory Quality Systems Support Assistant

Stony Brook; Stony Brook, Northern (NY, KY); Hybrid; USD 46,000 - 56,000; Full time

Job summary

Stony Brook Medicine is seeking a Cytogenetics & Laboratory Quality Systems Support Assistant to join the Cytogenetics Laboratory and assist with quality systems management. The role emphasizes data processing, QA/QC tasks, and regulatory compliance to ensure accurate patient results.

The selected candidate will support audits, document controls, prepare statistical reports, and assist in daily operations while maintaining high standards of accuracy and communication within a collaborative team.

Qualifications

• An associate degree with at least two years of clinical laboratory experience.
• Knowledge of clinical laboratory operations and information systems.
• Excellent communication skills.
• Clerical and basic computer skills (MS Office: Word, Excel, PowerPoint).

Responsibilities

• Proficient with electronic data processing systems such as Cerner Powerchart, CoPath, Sunquest, Policy Manager and Lawson.
• Accurate transcription and reporting of test results in CoPath and manual log.
• Familiarity with QA/QC functions and audits and related documentation.
• Compile data and statistical reports for regulatory reporting or continuous quality monitoring.
• Create and implement new Quarterly Audits under supervision of the Quality Systems Manager.
• Accession specimens accurately using electronic and manual systems.
• Provide administrative support to Cytogenetics laboratory staff, the Associate Technical Director and Quality Systems Manager.
• Maintain professional conduct as a representative of the Department of Laboratories.
• Perform monthly inventory and maintain adequate supplies.
• Conduct laboratory maintenance activities to regulatory standards (temperature monitoring, glassware prep, instrument sterilization, filing).
• Answer telephone courteously and relay messages promptly.
• Document corrective actions for non-conformances and deviations from performance specs.
• Understand and comply with regulatory standards (JCAHO, CAP, NYS DOH CLEP).
• Assist in developing standardized forms and reference cards for lab tests and processes.
• Carry out daily, weekly, monthly, quarterly and semi-annual audits, plus ad-hoc QA projects.

Skills

Data processing & documentation

Communication skills

Laboratory knowledge

Computer literacy

Education

Associate degree in Clinical Laboratory Science

Tools

Cerner Powerchart

CoPath

Sunquest

Policy Manager

Lawson

Job description

Job Description - Cytogenetics & Laboratory Quality Systems Support Assistant (2602983)

Cytogenetics & Laboratory Quality Systems Support Assistant

Position Summary

At Stony Brook Medicine, a TH Instructional Support Assistant (Cytogenetics & Laboratory Qualify Systems Support Assistant) is a valuable member of the Department of Laboratories team. This position encompasses responsibilities in both the Cytogenetics Laboratory and acts as a support in Laboratory Quality Systems Management. Qualified candidates will demonstrate superior laboratory services for patient care and possess outstanding communication skills while adhering to our high standard of excellence.

Duties of a Cytogenetics & Laboratory Quality Systems Support Assistant may include the following but are not limited to:

• Become proficient with electronic data processing systems. This includes but is not limited to Cerner Powerchart, CoPath, Sunquest, Policy Manager and Lawson.
• Accurate transcription and reporting of test results as directed, in CoPath and manual log.
• Become familiar with all QA/QC functions and audits performed as well as associated documentation of these functions.
• Maintain, and compile data and statistical reports for regulatory agency reporting or continuous quality monitoring, e.g. FISH control cutoff values, results for Blood Chromosome and FISH analyses data for children under 2 years of age and submit data NY DOH Congenital Malformations repository database, monthly CoPath and Sunquest statistic reports, etc.
• Create and implement new Quarterly Audits under the direction of the Quality Systems Manager.
• Accession Specimens accurately utilizing both electronic and manual systems in place.
• Assist in performing various administrative functions for the Cytogenetics laboratory staff, the Associate Technical Director and the Quality Systems Manager.
• To serve as a professional role model in representing the Department of Laboratories.
• To perform monthly inventory and maintain adequate levels of supplies.
• To perform laboratory maintenance activities in compliance with regulatory standards to include but not limited to Temperature monitoring of equipment, glassware preparation, instrument sterilization, filing of patient folders and slides.
• Answers the Telephone courteously at all times, relays messages accurately and in a timely manner.
• Document all corrective actions taken when non-conformance occurs and deviates from the laboratory’s established performance specifications.
• Must understand and comply with all regulatory standards i.e., JCAHO, CAP, NYS DOH CLEP.
• Will maintain specific knowledge of safe laboratory practices per departmental and institutional standards as well as external agency regulations.
• Assist the Quality Systems Manager in the development of standardized forms for lab-wide use.
• Assist the Quality Systems Manager with Reference Cards created for Lab Tests and Processes.
• Responsible for Daily, Weekly, Monthly, Quarterly and Semi-annual Audits.
• Perform additional Ad-Hoc QA projects as assigned.

Required Qualifications

• Education level/Experience: An associate degree with at least two years of clinical laboratory experience,
• Knowledge of clinical laboratory operations, laboratory and/or hospital based information systems.
• Excellent communications skills.
• Clerical and Basic Computer skills (MC Office: Word, Excel, Powerpoint)

Preferred Qualifications

• Knowledge of Clinical Laboratory Regulations e.g., safety, quality systems, etc.
• Minimum of one year experience in a hospital setting.
• Understanding of Medical Terminology.

Special Notes

Resume/CV should be included with the online application.

Please Note

Verification of degree (e.g., diploma or official transcript) is required for this role. Upload of documentation must be included with your application for consideration.

Posting Overview

This position will remain posted until filled or for a maximum of 90 days. An initial review of all applicants will occur two weeks from the posting date. Candidates are advised on the application that for full consideration, applications must be received before the initial review date (which is within two weeks of the posting date).

If within the initial review no candidate was selected to fill the position posted, additional applications will be considered for the posted position; however, the posting will close once a finalist is identified, and at minimal, two weeks after the initial posting date. Please note, that if no candidate were identified and hired within 90 days from initial posting, the posting would close for review, and possibly reposted at a later date.

• Stony Brook Medicine is a smoke free environment.Smoking is strictly prohibited anywhere on campus, including parking lots and outdoor areas on the premises.
• All Hospital positions maybe subject to changes in pass days and shifts as necessary.
• This position may require the wearing of respiratory protection, which may prohibit the wearing of facial hair.
• This function/position maybe designated as “essential.” This means that when the Hospital is faced with an institutional emergency, employees in such positions may be required to remain at their work location or to report to work to protect, recover, and continue operations at Stony Brook Medicine, Stony Brook University Hospital and related facilities.

Prior to start date, the selected candidate must meet the following requirements

• Successfully complete pre-employment physical examination and obtain medical clearance from Stony Brook Medicine's Employee Health Services*
• Complete electronic reference check with a minimum of three (3) professional references.
• Successfully complete a 4panel drug screen*
• Meet Regulatory Requirements for pre employment screenings.
• Provide a copy of any required New York State license(s)/certificate(s).

Failure to comply with any of the above requirements could result in a delayed start date and/or revocation of the employment offer.

*The hiring department will be responsible for any fee incurred for examination

Anticipated Pay Range

The salary range for this position is $45,847 - $56,244 Base

The above salary range represents SBUH’s good faith and reasonable estimate of the range of possible compensation at the time of posting. The specific salary offer will be based on the candidate’s validated years of comparable experience. Any efforts to inflate or misrepresent experience are grounds for disqualification from the application process or termination of employment if hired.

Some positions offer annual supplemental pay such as:

• Location pay for UUP, CSEA & PEF full-time positions ($4000)

Your total compensation goes beyond the number in your paycheck. SBUH provides generous leave, health plans, and a state pension that add to your bottom line.

Job Number

2602983

Job Field

Laboratory

Primary Location

Department/Hiring Area : Cytogenetics Laboratory

Schedule

Full-time Day Shift Shift Hours : M-F 8:30am-5pm Pass Days : Sat, Sun

Posting Start Date

Aug 26, 2026

Posting End Date

Salary Grade : SL1

Stony Brook Medicine integrates and elevates all of Stony Brook University’s health-related initiatives: education, research and patient care. It includes our Health Sciences schools — Medicine, Dental, Health Professions, Nursing and Social Welfare—a Program in Public Health,as well as Stony Brook University Hospital, Stony Brook Children’s Hospital,Stony Brook Southampton Hospital, Stony Brook Eastern Long Island Hospital, Long Island State Veterans Home, andmore than 200 community-based healthcare settings throughout Suffolk County.

Stony Brook University is committed to excellence in diversity and the creation of an inclusive learning, and workingenvironment. All qualified applicants will receive consideration for employment without regard to race, color, national origin, religion, sex, pregnancy, familial status, sexual orientation, gender identity or expression, age, disability, genetic information, veteran status and all other protected classes under federal or state laws.

Stony Brook University is committed to providing equal employment opportunities to all applicants, including individuals with disabilities. If you require a reasonable accommodation to participate in the application, interview, or hiring process, please request one by contacting [e-mail] . We will consider accommodation requests in compliance with applicable law. This process is separate from and does not require any voluntary self-identification of disability status. Please include the position title and position number (if known) in your message.

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