TH Instructional Support Assistant - Laboratory Administrative Office

Stony Brook; Stony Brook, Northern (NY, KY); Hybrid; USD 25,000 - 35,000; Part time

Job summary

Stony Brook Medicine in Stony Brook, NY seeks a TH Instructional Support Assistant to provide administrative and quality assurance support in the Laboratory Administrative Office. The role helps centralize Regulatory, Human Resources, Quality Assurance, Legal and Fiscal functions for the department to support ongoing clinical laboratory permitting processes.

The candidate should have strong Microsoft Office skills and excellent interpersonal and written communication abilities.

Qualifications

• Competency with Microsoft Office (Word, Excel, PowerPoint).
• Excellent interpersonal and written communication skills.
• Enrolled in Clinical Laboratory Science Program or NYSED licensed CLS.

Responsibilities

• Under the direction of the Laboratory Quality Systems Manager, complete the Excel spreadsheets crosswalks comparing CAP and NYS DOH CLEP checklists to previous versions and note changes for policy updates.
• Assist in revisions to the Provision of Care Policies and Procedures; coordinate updates at Administrative Policy and Procedure Committee meetings monthly.
• Coordinate the Mock Inspection program across laboratories to ensure NYS DOH Standards and CAP checklists compliance.
• Sorting and distribution of inter-office mail.
• Tracks and files all personnel documents such as licensures and evaluations per SBUH policies.
• Assist with preparation of various reports and presentations for the Laboratory Administrative Office.
• Performs other office support and administrative duties as assigned.

Skills

Microsoft Office

Interpersonal skills

Written skills

Education

Enrolled in Clinical Laboratory Science Program

Job description

Job Description - TH Instructional Support Assistant - Laboratory Administrative Office (2602355)

TH Instructional Support Assistant - Laboratory Administrative Office

Position Summary

The TH Instructional Support Assistant is a valuable member of our team, who will be responsible for administrative and quality assurance support functions for the Laboratory Administrative Office. The office centralizes Regulatory, Human Resources, Quality Assurance, Legal and Fiscal functions for the Department of Laboratories. These functions are critical for the ongoing clinical laboratory permitting processes so it may continue to act as the Clinical Laboratory for Stony Brook University Hospital. Qualified candidates will demonstrate superior patient care and possess outstanding communication skills while adhering to our high standard of excellence.

Duties

Duties of the Instructional Support Assistant per-diem will include but are not limited to:

• Under the direction of the Laboratory Quality Systems Manager, complete the Excel spreadsheets crosswalks comparing the most current CAP and NYS DOH CLEP checklists (common and general) to the previous checklists noting the new additions/revisions and the necessary policy/procedural changes for implementation to meet these new/changed regulations.
• Assists the Quality Systems Manager with revisions to the Provision of Care Policies and Procedures. Facilitate updates/revisions of polices working with the appropriate contact person as needed. Identifying any updates/revisions to be discussed and approved during Administrative Policy and Procedure Committee meetings monthly.
• Under the direction of the Laboratory Quality Systems Manager, assists in coordination of the Mock Inspection program in all laboratories to insure all labs are in compliance with NYS DOH Standards and CAP checklists. This is key to ongoing preparation for laboratory inspections and to the maintenance of compliance with the most current standards and regulations.
• Sorting and distribution of inter-office mail.
• Tracks and files all personnel documents e.g., licensures, performance programs, evaluations per established SBUH Policies & Procedures.
• Assist with the preparation of various reports, presentation for the Laboratory Administrative Office.
• Performs other office support and administrative duties as assigned.

Required Qualifications:

• Competency with computer applications, e.g., Microsoft Office (word, excel and PowerPoint).
• Excellent interpersonal and written skills.

Preferred Qualifications:

• Enrolled in Clinical Laboratory Science Program or NYSED licensed Clinical Laboratory Technician.
• Prior clinical laboratory experience or experience in an academic medical center.
• Knowledge in the laboratory regulatory agencies such as NYSED, NYSDOH CLEP, CAP, FDA, ASHI etc. regulatory agency standards. Knowledge of quality assurance functions.

Please Note: Verification of degree (e.g. diploma or official transcript) is required for this role. Upload of documentation must be included with your application for consideration.

Special Notes: Resume/CV should be included with the online application.

Posting Overview: This position will remain posted until filled or for a maximum of 90 days. An initial review of all applicants will occur two weeks from the posting date. Candidates are advised on the application that for full consideration, applications must be received before the initial review date (which is within two weeks of the posting date).

If within the initial review no candidate was selected to fill the position posted, additional applications will be considered for the posted position; however, the posting will close once a finalist is identified, and at minimal, two weeks after the initial posting date. Please note, that if no candidate were identified and hired within 90 days from initial posting, the posting would close for review, and possibly reposted at a later date.

• Stony Brook Medicine is a smoke free environment. Smoking is strictly prohibited anywhere on campus, including parking lots and outdoor areas on the premises.
• All Hospital positions may be subject to changes in pass days and shifts as necessary.
• This position may require the wearing of respiratory protection, which may prohibit the wearing of facial hair.
• This function/position may be designated as “essential.” This means that when the Hospital is faced with an institutional emergency, employees in such positions may be required to remain at their work location or to report to work to protect, recover, and continue operations at Stony Brook Medicine, Stony Brook University Hospital and related facilities.

Prior to start date, the selected candidate must meet the following requirements:

• Successfully complete pre-employment physical examination and obtain medical clearance from Stony Brook Medicine's Employee Health Services*
• Complete electronic reference check with a minimum of three (3) professional references.
• Successfully complete a 4 panel drug screen*
• Meet Regulatory Requirements for pre employment screenings.
• Provide a copy of any required New York State license(s)/certificate(s).

Failure to comply with any of the above requirements could result in a delayed start date and/or revocation of the employment offer.

*The hiring department will be responsible for any fee incurred for examination.

Stony Brook University is committed to excellence in diversity and the creation of an inclusive learning, and working environment. All qualified applicants will receive consideration for employment without regard to race, color, national origin, religion, sex, pregnancy, familial status, sexual orientation, gender identity or expression, age, disability, genetic information, veteran status and all other protected classes under federal or state laws.

If you need a disability-related accommodation, please call the University Office of Equity and Access at [phone].

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Stony Brook University Hospital, consistent with our shared core values and our intent to achieve excellence, remains dedicated to supporting healthier and more resilient communities, both locally and globally.

Anticipated Pay Range:

The salary range (or hiring range) for this position is $21.85/hr

The above salary range represents SBUH’s good faith and reasonable estimate of the range of possible compensation at the time of posting. The specific salary offer will be based on the candidate’s validated years of comparable experience. Any efforts to inflate or misrepresent experience are grounds for disqualification from the application process or termination of employment if hired.

Job Number

2602355

Official Job Title : TH Instructional Support Assistant

Job Field : Other

Primary Location : Department/Hiring Area : Central Core Laboratory

Schedule : Per Diem

Shift : Day Shift Shift Hours : variable Pass Days : Sat, Sun

Posting Start Date : Jul 17, 2026

Posting End Date : Oct 16, 2026, 3:59:00 AM

Salary Grade : SL1