Cytogenetics & Laboratory Quality Systems Support Assistant

Stony Brook Medicine; Stony Brook (NY); On-site; USD 46,000 - 56,000; Full time

Job summary

Stony Brook Medicine seeks an Instructional Support Assistant for Cytogenetics & Laboratory Quality Systems to strengthen laboratory services while ensuring regulatory compliance and high-quality patient care. The role requires working within Cytogenetics and QA tasks, using electronic data systems, and supporting the Laboratory Quality Systems Manager.

Responsibilities include data transcription, audits, inventory, and administrative support to laboratory staff, with emphasis on accuracy and

Qualifications

• Associate degree with at least two years of clinical laboratory experience.
• Knowledge of clinical laboratory operations.
• Excellent communications skills.
• Clerical and Basic Computer skills (MS Office: Word, Excel, PowerPoint).

Responsibilities

• Proficient with electronic data processing systems (Cerner Powerchart, CoPath, Sunquest, Policy Manager and Lawson).
• Accurate transcription and reporting of test results in CoPath and manual log.
• Maintain QA/QC functions and audits and document related activities.
• Prepare data and statistical reports for regulatory reporting or continuous quality monitoring.
• Create and implement new Quarterly Audits under the direction of the Quality Systems Manager.
• Accession specimens accurately using electronic and manual systems.
• Provide administrative support to Cytogenetics laboratory staff and management.
• Maintain professional representation of the Department of Laboratories.
• Perform routine inventory and maintain supplies.
• Ensure regulatory compliant lab operations and safety practices.

Skills

Excellent communication

Clinical laboratory operations

Clerical and basic computer skills

Education

Associate degree

Tools

Microsoft Office

Job description

Position Summary

At Stony Brook Medicine, a TH Instructional Support Assistant (Cytogenetics & Laboratory Qualify Systems Support Assistant) is a valuable member of the Department of Laboratories team. This position encompasses responsibilities in both the Cytogenetics Laboratory and acts as a support in Laboratory Quality Systems Management. Qualified candidates will demonstrate superior laboratory services for patient care and possess outstanding communication skills while adhering to our high standard of excellence.

Duties of a Cytogenetics & Laboratory Quality Systems Support Assistant may include the following but are not limited to:

• Become proficient with electronic data processing systems. This includes but is not limited to Cerner Powerchart, CoPath, Sunquest, Policy Manager and Lawson.
• Accurate transcription and reporting of test results as directed, in CoPath and manual log.
• Become familiar with all QA/QC functions and audits performed as well as associated documentation of these functions.
• Maintain, and compile data and statistical reports for regulatory agency reporting or continuous quality monitoring, e.g. FISH control cutoff values, results for Blood Chromosome and FISH analyses data for children under 2 years of age and submit data NY DOH Congenital Malformations repository database, monthly CoPath and Sunquest statistic reports, etc.
• Create and implement new Quarterly Audits under the direction of the Quality Systems Manager.
• Accession Specimens accurately utilizing both electronic and manual systems in place.
• Assist in performing various administrative functions for the Cytogenetics laboratory staff, the Associate Technical Director and the Quality Systems Manager.
• To serve as a professional role model in representing the Department of Laboratories.
• To perform monthly inventory and maintain adequate levels of supplies.
• To perform laboratory maintenance activities in compliance with regulatory standards to include but not limited to Temperature monitoring of equipment, glassware preparation, instrument sterilization, filing of patient folders and slides.
• Answers the Telephone courteously at all times, relays messages accurately and in a timely manner.
• Document all corrective actions taken when non-conformance occurs and deviates from the laboratory’s established performance specifications.
• Must understand and comply with all regulatory standards i.e., JCAHO, CAP, NYS DOH CLEP.
• Will maintain specific knowledge of safe laboratory practices per departmental and institutional standards as well as external agency regulations.
• Assist the Quality Systems Manager in the development of standardized forms for lab-wide use.
• Assist the Quality Systems Manager with Reference Cards created for Lab Tests and Processes.
• Responsible for Daily, Weekly, Monthly, Quarterly and Semi-annual Audits.
• Perform additional Ad-Hoc QA projects as assigned.

Required Qualifications

• Education level/Experience: An associate degree with at least two years of clinical laboratory experience,
• Knowledge of clinical laboratory operations, laboratory and/or hospital based information systems.
• Excellent communications skills.
• Clerical and Basic Computer skills (MC Office: Word, Excel, Powerpoint)

Preferred Qualifications

• Knowledge of Clinical Laboratory Regulations e.g., safety, quality systems, etc.
• Minimum of one year experience in a hospital setting.
• Understanding of Medical Terminology.

Posting Overview

This position will remain posted until filled or for a maximum of 90 days. An initial review of all applicants will occur two weeks from the posting date. Candidates are advised on the application that for full consideration, applications must be received before the initial review date (which is within two weeks of the posting date). If within the initial review no candidate was selected to fill the position posted, additional applications will be considered for the posted position; however, the posting will close once a finalist is identified, and at minimal, two weeks after the initial posting date. Please note, that if no candidate were identified and hired within 90 days from initial posting, the posting would close for review, and possibly reposted at a later date.

Prior to start date, the selected candidate must meet the following requirements

• Successfully complete pre-employment physical examination and obtain medical clearance from Stony Brook Medicine's Employee Health Services*
• Complete electronic reference check with a minimum of three (3) professional references.
• Successfully complete a 4 panel drug screen*
• Meet Regulatory Requirements for pre employment screenings.
• Provide a copy of any required New York State license(s)/certificate(s).

Failure to comply with any of the above requirements could result in a delayed start date and/or revocation of the employment offer.

• The hiring department will be responsible for any fee incurred for examination.

Stony Brook University is committed to excellence in diversity and the creation of an inclusive learning, and working environment. All qualified applicants will receive consideration for employment without regard to race, color, national origin, religion, sex, pregnancy, familial status, sexual orientation, gender identity or expression, age, disability, genetic information, veteran status and all other protected classes under federal or state laws.

If you need a disability-related accommodation, please call the University Office of Equity and Access at [phone].

In accordance with the Title II Crime Awareness and Security Act a copy of our crime statistics can be viewed here.

Stony Brook University Hospital, consistent with our shared core values and our intent to achieve excellence, remains dedicated to supporting healthier and more resilient communities, both locally and globally.

Anticipated Pay Range

The salary range (or hiring range) for this position is $45,847 - $56,244 Base

The above salary range represents SBUH’s good faith and reasonable estimate of the range of possible compensation at the time of posting. The specific salary offer will be based on the candidate’s validated years of comparable experience. Any efforts to inflate or misrepresent experience are grounds for disqualification from the application process or termination of employment if hired.

Some positions offer annual supplemental pay such as:

• Location pay for UUP, CSEA & PEF full-time positions ($4000)

Your total compensation goes beyond the number in your paycheck. SBUH provides generous leave, health plans, and a state pension that add to your bottom line.

• Stony Brook Medicine is a smoke free environment. Smoking is strictly prohibited anywhere on campus, including parking lots and outdoor areas on the premises.
• All Hospital positions maybe subject to changes in pass days and shifts as necessary.
• This position may require the wearing of respiratory protection, which may prohibit the wearing of facial hair.
• This function/position maybe designated as “essential.” This means that when the Hospital is faced with an institutional emergency, employees in such positions may be required to remain at their work location or to report to work to protect, recover, and continue operations at Stony Brook Medicine, Stony Brook University Hospital and related facilities.

Primary Location

Primary Location
US-NY-Stony Brook

Schedule

Schedule
Full-time

Posting Start Date

Posting Start Date
Aug 26, 2026

Posting End Date

Posting End Date
Nov 25, 2026, 4:59:00 AM

Salary Grade

Salary Grade
SL1