Cybersecurity Projects Coordinator

Cyber Advisors; Maple Grove (MN); Hybrid; USD 55,000 - 75,000; Full time

Benefits offered by this job

Hybrid work model

Vacation and PTO

Health insurance

401(k) with employer matching

Professional development

Job summary

Cyber Advisors in Minneapolis–St. Paul, MN is seeking a Project Coordinator to support planning and execution of IT and cybersecurity projects. You will help ensure tasks have owners, information stays current, and risks are surfaced before delivery impacts occur.

The role partners with technical teams, vendors, and client stakeholders, requiring strong organization, communication, and documentation skills. Local candidates only; hybrid office presence in Maple Grove, MN is expected.

Qualifications

• 1-3 years of experience in project coordination within IT services, cybersecurity, or technology environments.
• Proven ability to manage high-volume project coordination with accuracy, consistency, and strong follow-through.
• Ability to coordinate schedules, milestones, resources, deliverables, risks, dependencies, and deadlines across multiple concurrent projects.
• Strong organizational skills with high accuracy in managing documentation, notes, and status updates.
• Clear, professional written communication for client emails, meeting recaps, and stakeholder summaries.
• Experience working with cross-functional teams, vendors, and stakeholders to keep work aligned.
• Comfortable with shifting priorities and escalating risks or issues before timelines are affected.
• Proficiency with Microsoft 365 tools (Outlook, Teams, SharePoint, Excel, PowerPoint).
• Bonus: Familiarity with ConnectWise Manage or similar PSA/ticketing tools.

Responsibilities

• Assist with planning IT and cybersecurity projects, including schedules, milestones, budgets, and status updates.
• Track deliverables, deadlines, risks, issues, and actions across client engagements and escalate as needed.
• Maintain project documentation and status updates in ConnectWise and other tools.
• Prepare meeting notes, reports, and leadership summaries that are clear and timely.
• Coordinate client-facing activities such as kickoff meetings, weekly check-ins, and milestone reviews.
• Manage communications through shared inboxes, calls, service requests, and written correspondence.
• Collaborate with internal teams, vendors, and stakeholders to clarify deliverables and keep work moving forward.
• Monitor document workflows to ensure reviews and approvals are completed on time.
• Review scope and statements of work to confirm alignment and identify change orders.
• Coordinate change orders, handoffs, closeout activities, system updates, and billing notifications.
• Support process improvements and workflow optimization.
• Provide general administrative support to project managers and teams.

Skills

Project coordination

Communication

Organization

Deadline management

Cross-functional collaboration

Attention to detail

Time management

Tools

ConnectWise Manage

Outlook

Teams

SharePoint

Excel

PowerPoint

Job description

Cyber Advisors in Minneapolis–St. Paul, MN is seeking a Project Coordinator to support planning and execution of IT and cybersecurity projects. You will help ensure tasks have owners, information stays current, and risks are surfaced before delivery impacts occur.

The role partners with technical teams, vendors, and client stakeholders, requiring strong organization, communication, and documentation skills. Local candidates only; hybrid office presence in Maple Grove, MN is expected.