CyberLynx Administrative Assistant I - Fairbanks Office

Young World Physical Education; Fairbanks (AK); On-site; USD 29,535 - 32,001; Part time

Job summary

Young World Physical Education is looking for a part-time office assistant to manage various clerical tasks efficiently. The candidate will engage with parents and support the CyberLynx Program while handling communications, scheduling, and record-keeping.

Qualifications include an AA degree in Secretarial Studies or equivalent, along with three years of relevant experience in a school environment. Strong organizational, computer, and interpersonal skills are essential.

Qualifications

• Minimum of three years of secretarial experience, preferably in a school setting.
• Sound emotional judgment.
• Ability to work with diverse personalities.

Responsibilities

• Answer incoming telephone calls and serve as the receptionist.
• Maintain accurate financial accounting records.
• Communicate with parents regarding exams or curriculum availability.

Skills

Computer skills: Word processing, spreadsheets

Exceptional public relations/interpersonal skills

Accurate spelling and grammar

Exceptional organizational skills

Ability to follow written and oral directions

Education

AA degree in Secretarial Studies or equivalent training

Tools

Computer

Telephone

Copier

Job description

Job Description

DATE of DESCRIPTION: November 20, 2006

JOB CLASSIFICATION: Grade I

SKILL CLASSIFICATION: Clerical Services

Nature and Scope of Job

To effectively and efficiently organize and manage the office in a cooperative team environment and present a professional, competent, and friendly image. The role includes secretarial/office assistant duties and assists licensed staff in the general operations of the CyberLynx Program.

Position Qualifications

• “Secretarial” AA degree or equivalent training or experience
• Minimum of three years of secretarial experience (school setting preferred)
• Accurate spelling, grammar, and letter writing skills
• Initiative and exceptional public relations/interpersonal skills
• Computer skills: Word processing, spreadsheets, database creation and use, desktop publishing
• Clear thinking and accurate calculation
• Exceptional organizational skills
• Exceptional telephone skills
• Ability to work with diverse personalities (flexibility)
• Sound emotional judgment
• Ability to follow written and oral directions

Essential Functions

• Demonstrate consistent punctuality and regular attendance
• Answer incoming telephone calls and serve as the receptionist; perform initial assessment, resolve or route calls, and record calls on the family log
• Typing, production, and organization assignments, including:
  • General correspondence
  • Preparation, production, and distribution of copies
  • Purchase orders
  • Record‑keeping forms (enrollment, student file structure, etc.)
  • Staff, student, and curriculum handbooks
  • Parent Newsletter and district website updates
  • Other materials as directed by the Principal
• Maintain accurate financial accounting records; process parent reimbursements and manage backup data
• Update family logs with licensed staff for all parent/student interactions and correspondence
• Communicate with parents by phone, e‑mail, or postal mail regarding exams or curriculum availability; perform courtesy call backs as needed
• Schedule parent and student meetings with advisors using electronic shared calendars
• Collect and organize timesheets for signature
• Maintain student records, files, and service data; e‑mail PER forms to CyberLynx
• Request files from sending schools for newly enrolled students
• Produce weekly and monthly calendars of office events
• Maintain records of office and teaching supplies; oversee inventory levels
• Assist in ordering supplies and prepare forms for Accounts Payable
• Prepare and maintain federal and state records and reports
• Maintain an accurate list of currently enrolled students and archive past years’ students
• Maintain confidentiality of district, staff, and student information
• Show initiative and creativity
• Maintain a clean and presentable facility (trash, vacuuming, restroom cleanliness, etc.)
• Manage all postal mail and related needs; document processing of tests, assessments, grades, and related records with universities and others
• Assist Parent Advisors with review, upkeep, and repair of PER forms
• Perform other tasks and duties assigned by the Principal

Equipment Used

• Computer
• Telephone
• Labeler
• Copier
• Paper cutter
• Audio/visual equipment (DVD player, television, VCR, etc.)
• Other office equipment as needed

Physical Demands

• Finger strength for typing on computer keyboard
• Finger, hand, and arm strength for writing on paper and whiteboards
• Visual acuity and stamina to work at a computer monitor
• Lower body strength to kneel, stand, and walk as needed
• Upper body strength to lift up to 25 pounds and carry more than 50 feet
• Verbal stamina to articulate clearly and with appropriate volume
• Auditory discrimination to receive detailed information at five feet and above classroom noise

Environmental Demands

None involving weather or construction related issues.

Employee Accountability

Employees are held accountable for all functions of this position.

Reports To

CyberLynx Principal

Position Type

Part‑Time

Salary

$21.44 to $23.23 per hour

Job ID

5792394

Application Deadline

Posted until filled

Starting Date

To Be Determined