Customer Support Associate

HYTORC Middle East FZE; Hackensack (NJ); On-site; USD 34,000 - 41,000; Full time

Job summary

HYTORC is seeking an experienced Customer Support Associate to deliver WORLD CLASS service in a product-driven industrial environment. You will interact with clients and vendors, manage tool deliveries, and handle billing and data entry in SAP and Excel across North America.

Responsibilities include coordinating orders, backorders, inventory reconciliation, and providing accurate product information and support via phone and email. A proactive, self-starting attitude is essential.

Qualifications

• Willing and able to learn a highly technical product quickly.
• Strong, relentless follow-up skills.
• Must be a self-starter and proactive.
• Experience supporting physical products, equipment, or industrial goods.
• Ability to move and work in a warehouse environment when needed.
• Proficient with Microsoft Office and computers.

Responsibilities

• Service clients across North America.
• Schedule, communicate, and file delivery documents.
• Enter data into Excel and SAP (ERP) systems.
• Coordinate backorders with Purchasing.
• Learn HYTORC part numbers and accessories.
• Recommend equipment to meet customer needs.
• Maintain strong follow-up with customers.
• Enter and verify billing per price lists and agreements.
• Reconcile invoices with correct SKUs and shipping charges.
• Provide customers with order copies.
• Assist with shipping charges, price changes, and documentation exceptions.
• Respond to internal and external inquiries.
• Assist with account verifications, purchase dates, and warranty info.
• Monitor Domestic Box and route customer faxes.

Skills

Customer service

Microsoft Office

SAP

Data entry

Communication skills

Teamwork

Problem solving

Attention to detail

Inventory knowledge

Tools

SAP B1

Great Plains

Excel

Job description

We are currently seeking an experienced Customer Support Associate who is seasoned in a product-driven environment (Industrial products are a big plus). This is a very important position for HYTORC. Our Customer Support Associates interact with different types of clients and vendors. Flexibility is needed in order to learn how our customers are handled. We are looking for an individual that displays a pattern of going above and beyond the call of duty in order to deliver the level of WORLD CLASS Customer Service that the HYTORC brand stands for.

• Service clients located all over North America
• Schedule, communicate, and file documents regarding tool delivery
• Enter data into Excel, SAP (ERP) and other software
• Coordinate any missing components for orders with purchasing (some products may not be in stock and may have to be placed on backorder)
• Learn and become proficient in HYTORC product part numbers and accessories.
• Recommend equipment and accessories that best meet customer requirements.
• Strong follow-up skills with a commitment to consistent customer follow-up.
• Enter billing data and then review to ensure:
• Proper documentation is provided by Customer
• Customer is being billed accurately according to current price lists & current global agreements
• Reconcile inventory on invoice by matching the SKU to what is on the order
• The correct amount is applied for shipping
• The correct account is being used for the customer
• Provide customer with copy of order when completed
• Handle requests (when necessary) for:
• Third-party charges (i.e. shipping)
• Exceptions to normally required documentation
• Price changes
• Answer both internal and external questions (Internal- Salespeople, Territory Managers, Customer Service, etc. External- end users / customers)
• Communicate with customers directly via phone/email to assist with:
• Customer account verifications (when necessary)
• Date(s) of purchase information
• Warranty information – answer questions/provide information regarding status
• Customer ID information
• Monitor the “Domestic Box” and forward any faxes submitted by customers to the appropriate department, then file those faxes accordingly

Requirements:

• Willing and able to learn a highly technical product quickly

Strong, relentless follow-up skills.

• MUST BE a self-starter
• Must be diligent / proactive
• Experience supporting physical products, equipment, inventory, manufacturing, distribution, or industrial goods.
• Ability to move/lift on occasion and go into warehouse environment in order to resolve inventory issues and/or answer questions accurately
• Aptitude for supporting technical products, equipment, accessories, and sales-related inquiries.
• Must have thick skin; this is a fast-paced, high-intensity environment.
• Able to work alone or as a part of a team
• Display a willingness and disposition to learn and be trained
• Proficient with Microsoft Office Suite and computers in general.
• Strong writing and speaking skills

Preferred:

• Prior experience with SAP B1, Great Plains, or similar ERP system
• Experience handling / supporting a team of Sales Representatives is a plus
• Experience handling customer service in an online chat environment is a plus
• Experience handling heavy volume of phone calls / emails is a plus

Salary Range: $25.00 - $30.00 per hour,depending on experience, qualifications, certifications, and overall fit for the position.

HYTORC offers a competitive benefits package that includes health, dental, and vision insurance, paid time off, paid holidays, life and disability insurance, 401(k) retirement savings opportunities, and other employee benefit programs available to eligible employees.

#ZR

Equal Opportunity Employer
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