Customer Service Specialist

City-of-Yuma,-A; Yuma (AZ); On-site; USD 32,000 - 42,000; Full time

Job summary

City of Yuma is seeking a Customer Service Specialist for the Finance Department to handle utility service payments and related clerical tasks. Under supervision, you will initiate, terminate, and transfer city account services and resolve billing issues for customers.

Essential duties include answering calls and emails, data entry, balancing cash, updating files, and maintaining confidentiality while delivering courteous service to residents and City staff.

Qualifications

• High School Diploma or GED equivalent and 1 year of cash handling and customer service.
• Bilingual English/Spanish preferred.
• Ability to operate a computer, perform data entry and 10-key.

Responsibilities

• Provide customer service, information and assistance to customers.
• Process payments, balance cash drawer and prepare cash reports.
• Open and close accounts and update records in the computer system.
• Answer calls and emails; dispatch field personnel and coordinate response.
• Maintain confidentiality and follow city policies and procedures.

Skills

Customer service

Cash handling

Data entry

10-key

Bilingual English/Spanish

Education

High School Diploma or GED

Job description

Are you looking to join a team that values Professionalism, Accountability, Integrity, and Responsiveness? Do you want to be a part of a strong team dedicated to serving our community, building relationships, and creating opportunities? Then this might be the opportunity for you!

We are looking for someone to join Team Yuma as a Customer Service Specialist, working with the department of Finance. The ideal candidate will provide customer service and perform basic clerical duties as they relate to processing utility service payments.

Under close supervision, this job classification initiates, terminates, and transfers City Water Department account services; processes payments, and resolves customer billing issues for the Finance Department.

ESSENTIAL FUNCTIONS:

Essential functions, as defined under the Americans with Disabilities Act, may include any of the following representative duties, knowledge, and skills. This is not a comprehensive listing of all functions and duties performed by incumbents of this class; employees may be assigned duties which are not listed below; reasonable accommodations will be made as required. The job description does not constitute an employment agreement and is subject to change at any time by the employer. Essential duties and responsibilities may include, but are not limited to, the following:

• Provides customer service, information and assistance to customers.
• Resolves problems within the scope of authority using knowledge of the City Ordinances and the policies of the Finance, Utilities, and Public Works Departments.
• Answers calls and emails; gathers details, prioritizes calls for service and determines appropriate personnel to respond; dispatches field personnel pertinent to the information gathered; monitors two-way radio channels and provides immediate information and assistance as needed.
• Opens and closes accounts; adjusts customer accounts in compliance with all applicable policies, rules and regulations.
• Performs basic clerical duties, including data entry, and record keeping.
• Performs basic math calculations; processes payments; balances and maintains cash drawer; prepares cash reports and deposits.
• Updates and maintains computer database and files.
• Exercises initiative, independent analytical and evaluative judgment, and knowledge of the operations of the work group, to resolve problems and make work process decisions; refers matters requiring policy interpretation to the supervisor for resolution.
• Supports the relationship between the City and the public by demonstrating courteous and cooperative behavior when interacting with citizens, visitors, and City staff; promotes the City goals and priorities, vision, values and the "Yuma Way", and complies with all City policies and procedures.
• Maintains absolute confidentiality of work-related issues and City information; performs other duties as required or assigned.

MINIMUM QUALIFICATIONS

Education, Training and Experience Guidelines: High School Diploma or GED equivalent; AND one year of cash handling and customer service experience; OR an equivalent combination of education, training and experience. Bilingual speaking of English/Spanish is preferred.

Knowledge of:

• City policies and procedures.
• Principles and practices of accounting, bookkeeping, and records maintenance.
• City geography, streets, and landmarks.
• Proper phone and writing etiquette.

Skill in:

• Operating a personal computer utilizing standard and specialized software.
• Operating a busy phone line to answer calls, listen to voicemails, and return messages.
• Following money handling and bookkeeping procedures and methods.
• Understanding and communicating verbal and written information in standard English; entering data, typing, and 10-key.
• Problem solving techniques.
• Providing effective customer service, and dealing tactfully and courteously with customers.

LICENSE AND CERTIFICATION REQUIREMENTS

A valid Arizona State Driver's License may be required.

PHYSICAL DEMANDS AND WORKING ENVIRONMENT

Work is performed in a standard office environment; may be required to bend, reach, stoop, and lift objects up to 25 pounds.