Customer Service Representative

Ultipro; Rockwall (TX); On-site; USD 42,000 - 66,000; Full time

Benefits offered by this job

Disability insurance

Life insurance

FSA & HSA

Paid time off

Maternity & Paternity leave

Employee Assistance Program

401(k) with match

ESOP

Job summary

Whitmore Rockwall in Rockwall, TX is seeking a detail-oriented Order Fulfillment Specialist to ensure smooth processing of customer orders. You will coordinate with customers, distributors, and internal teams to manage pricing, shipment tracking, and product availability.

You will uphold ISO procedures, support continuous improvement, and build strong relationships with key accounts. A Associate's or Bachelor's degree is required, with SAP/JDE experience preferred.

Qualifications

• Associate's or Bachelor's degree in a relevant field.
• Experience with SAP or JDE preferred.
• Proficiency in MS Word, Excel, and PowerPoint.
• General understanding of Supply Chain Management.
• Ability to liaise with cross functional teams within Supply Chain.
• Strong problem-solving and customer service orientation.

Responsibilities

• Manage entry, routing, and fulfillment of customer requests for information relating to orders.
• Build strong relationships with customer accounts to improve satisfaction and loyalty.
• Negotiate commitment dates and enforce business rules with customers for all sales orders.
• Adhere to order fulfillment and ISO procedures, ensuring first-time-right processing.
• Review P.O. pricing and communicate deviations to maintain pricing accuracy.
• Handle credit/debit memos and returns per global guidelines with approvals.
• Follow environmental and safety regulations and US laws.
• Participate in special projects as needed.
• Ensure monthly reconciliation activities to positively impact sales reporting for consignment accounts.
• Liaise with cross-functional teams within Supply Chain to coordinate processes.

Skills

MS Office

Customer relations

Communication

Analytical skills

Independence

Education

Associate's or Bachelor's degree

Tools

SAP

JDE

Job description

Whitmore Rockwall
Rockwall, TX 75087, USA

Description

Whitmore Manufacturing, an CSW Industrials affiliated business, is a global provider of innovative products and services that increase the reliability, performance, and lifespan of industrial assets. We manufacture high performance lubricants, friction modifiers, application equipment, lubrication management systems, desiccant breathers and cleaners designed to meet the specific needs of each industry and application. Industrial customers worldwide rely on Whitmore to deliver the performance engineered solutions industry counts on even in the most adverse conditions and demanding environments.

This role ensures smooth and accurate fulfillment of orders through daily interactions with customers, distributors, and internal teams including commercial, planning, shipping, and supply chain.

Job Responsibilities:

• Manage the entry, routing, and fulfillment of customer requests for information relating to order fulfillment such as requests for pricing, product availability, MSDS, COA, product specification sheets, shipment tracking, etc.
• Improve customer satisfaction and loyalty by building strong relationships with customer accounts.
• Negotiate commitment dates and enforcement of business rules with customers for all sales orders.
• Adhere to all order fulfillment and ISO procedures and any applicable cross functional process to ensure orders are processed first time right.
• Carry out P.O. review throughout the entire order processing cycle ensuring pricing accuracy per documented price deviations and communications.
• Perform any required credit/debit memo adjustments / return of material as per global guidelines, obtaining and documenting all necessary approvals and doing any necessary follow up with internal/external customers as needed.
• Follow all environmental and safety regulations, related to the business sector, and act in compliance with all US laws.
• Manage or participate in special projects as required.
• Ensure appropriate monthly reconciliation activities are completed on a timely basis to positively impact monthly sales reporting for all consignment accounts;
• Build and maintain good relationships with internal customers.
• Other duties assigned by your supervisor.
• Associate's or Bachelor's degree in a relevant field.
• Experience with JDE or SAP preferred, but not required
• Proficiency in MS Office – Word, Excel, PowerPoint.
• General understanding of Supply Chain Management and the impact that different order activities and changes have upon the different points of the chain;
• Ability to acquire detailed knowledge of specific customers, products, product lines, and packing & shipping standards;
• Understands freight terms, payment terms, and pricing terms;
• Ability to liaison with other cross functional employees within Supply Chain and work with multiple processes and procedures;
• Highly self-motivated and capable of working independently
• Ability to recognize, analyze, and offer solutions to customer problems or involve the necessary people to ensure the problem is properly resolved;
• Ability to analyze customer order patterns to enable continuous improvement of order fulfillment process;
• Quick learner and have the ability to keep an open mind to changes that may impact daily activities.

Whitmore offers excellent competitive wages, Performance and Attendance Bonus programs, world-class benefits, and unparalleled opportunities for development – all to create an invigorating and satisfying environment.

• Disability insurance
• Life insurance
• Flexible Spending Account & Health Savings Account
• Paid time off (PTO)
• Maternity & Paternity leave
• Employee Assistance Program
• 401(k) $1-$1 match, up to 6% - vest immediately
• 401(k) additional profit sharing – up to 3%
• Employee Stock Ownership Plan (ESOP)

Whitmore is an equal opportunity employer. Qualified applicants will be considered without regard to race, color, religion, national origin, sex, age, marital status, personal appearance, sexual orientation, gender identity or expression, familial status, family responsibilities, matriculation, political affiliation, genetic information, veteran status, disability, source of income, status as a victim of an intra-family offense, and place of residence or business

Equal Opportunity Employer
This employer is required to notify all applicants of their rights pursuant to federal employment laws.For further information, please review the Know Your Rights notice from the Department of Labor.