Customer Service Project Coordinator

SpeedPro Apex; Apex (NC); On-site; USD 45,000 - 65,000; Full time

Job summary

SpeedPro Apex in Apex, NC seeks a Customer Service & Project Coordinator to be the welcoming face between clients and our production team. You will guide clients through substrate options, estimate job costs, and enter specifications, coordinating projects from inquiry to final pickup for a smooth experience.

The ideal candidate is an empathetic communicator, a master multi-tasker, and prides themselves on making every client interaction clear and positive.

Qualifications

• 2+ years in a dedicated customer service, account management, or office coordination role.
• Exceptional verbal and written communication with the ability to diffuse project stress.
• Detail-oriented with basic math and measurements (pricing calculations, dimensions).
• Proficiency in Microsoft Office and experience with CRM/job-tracking systems.
• Strong organizational and time-management skills.
• High School Diploma or equivalent required.

Responsibilities

• Respond promptly, warmly, and professionally to inquiries via phone, email, and front-desk.
• Educate clients on substrate options and recommend products within budget and timeline.
• Build lasting trust with existing account holders and ensure repeat business.
• Calculate job costs, generate quotes, and enter detailed specifications into the studio system.
• Coordinate with production and design teams to meet deadlines and ensure clear specs.
• Keep clients updated on order status in our CRM and manage project notes.
• Coordinate vendors and outbound shipping when needed for timely delivery.
• Represent SpeedPro positively at local business networking events.

Skills

Communication

Time management

Organization

Math skills

Multitasking

Education

High School Diploma or equivalent

Tools

Adobe Illustrator

CRM systems

Microsoft Office

Job description

About SpeedPro Apex

At SpeedPro Apex, we bring visual ideas to life. As part of a premier national network of wide-format graphics studios, we specialize in high-impact trade show displays, wall murals, vehicle wraps, retail graphics, and custom business signage.

We pride ourselves on precision craftsmanship, cutting-edge technology, and—above all—an incredible customer experience. We are looking for a dedicated Customer Service & Project Coordinator who genuinely loves helping clients and bringing order to complex projects.

Role Summary

As a Customer Service & Project Coordinator, you are the welcoming face and voice of SpeedPro Apex. You will serve as the primary link between our clients and our production team—listening to client needs, guiding them toward the right materials and solutions, and managing their orders from initial inquiry to final pickup or delivery.

The ideal candidate is an empathetic communicator, a natural problem-solver, and a master multi-tasker who takes pride in making every client interaction smooth, clear, and positive.

Key Responsibilities

Client Service & Consultation

• Frontline Client Care: Respond promptly, warmly, and professionally to incoming customer inquiries via phone, email, and front-desk walk-ins.
• Consultative Guidance: Work closely with clients to understand their vision, educate them on substrate options (vinyl, acrylic, banners, etc.), and recommend the best products for their budget and timeline.
• Relationship Building: Build lasting trust with existing account holders, ensuring they feel supported, valued, and eager to work with us again.
• Estimating & Order Entry: Calculate job costs, generate precise quotes, and accurately enter detailed specifications into our studio system.

Project Coordination & Production Support

• Workflow Management: Partner closely with the production and design teams to ensure project specs are clear, proofs are approved, and deadlines are met.
• Job Tracking & Updates: Maintain detailed project notes in our CRM platform and keep clients proactively updated on their order status.
• Logistics & Vendor Care: Coordinate specialized vendors when needed, process outbound shipping with various carriers, and notify clients when orders are ready for pickup.
• Community Engagement: Represent SpeedPro positively by occasionally attending local business networking events to stay connected with our community.

Qualifications & Skills

Requirements

• Experience: 2+ years in a dedicated customer service, account management, or office coordination role.
• Communication: Exceptional verbal and written communication skills with a natural ability to connect with people and diffuse project stress.
• Detail-Oriented & Math Skills: Comfortable with basic math and measurements (pricing calculations, dimensions, square footage).
• Software Proficiency: Computer-savvy with proficiency in Microsoft Office, fast data entry, and comfort navigating job-tracking/CRM systems.
• Organization: Top-notch time management skills with the ability to prioritize tasks seamlessly in a busy shop environment.
• Education: High School Diploma or equivalent required.

Nice-to-Haves

• Prior experience in a print shop, sign studio, or graphic design environment.
• Basic familiarity with Adobe Creative Cloud (especially Adobe Illustrator) for quick file reviews or proofing.

Work Environment & Hours

• Location: In-studio role at our Apex, NC location.
• Schedule: Standard schedule is Monday through Friday, 8:30 AM to 5:00 PM (no weekends).