Customer Service / Project Assistant (all genders)

IREKS GmbH; Chicago (IL); On-site; USD 45,000 - 65,000; Full time

Job summary

IREKS USA Inc in Chicago is seeking an experienced administrative/finance assistant to join our multicultural team. You will handle customer inquiries, set up orders, create and send invoices, and support the sales team with data entry and client communication.

The role includes preparing proposals, participating in tradeshows, and acting as the link between our Germany HQ and the US subsidiary. Start date is by agreement; salary is competitive with internal training provided.

Qualifications

• Minimum three years of relevant work experience.
• Proficient in Microsoft Office (Word, Excel, PowerPoint, Outlook).
• Ability to prioritize workload and meet deadlines.
• Detail-oriented with strong accuracy.
• Team player with minimal supervision.
• Bookkeeping and accounting knowledge required.
• Knowledge of DEACOM is an asset.
• Strong communication skills.
• Spanish and German language skills welcome.

Responsibilities

• Answer customer inquiries, including reception duties.
• Set up orders and create invoices.
• Send invoices and spec sheets to customers.
• Support the sales team via data entry and customer interaction.
• Prepare customer proposals and support tradeshow/marketing events.
• Serve as liaison between IREKS GmbH HQ in Germany and IREKS USA.
• Perform other tasks assigned by management.

Skills

MS Office

Prioritization

Multitasking

Teamwork

Bookkeeping

DEACOM

Communication

Spanish

German

Tools

Other software

Job description

Introduction

Your Tasks

• Answering customer inquiries including reception
• Setting up the process for orders and creating invoices
• Sending the invoices & spec sheets to the customers
• Supporting the sales team via data entry and customer interaction
• Preparing customer proposal and preparation for tradeshows/marketing events
• Link between the headquarters IREKS GmbH in Germany and the subsidiary IREKS USA
• Other tasks assigned by the management

Your Profile

• Minimum three years relevant working experience
• Good knowledge of Microsoft Office (Word, Excel, Power Point, Outlook)
• Ability to prioritize workload and meet deadlines
• Multitask with strong attention to details and accuracy
• Ability to work within a team as well as with minimal supervision
• Bookkeeping and accounting knowledge required
• Knowledge of DEACOM is an asset
• Strong communication skills
• Foreign languages skills Spanish and German are welcome

We Offer

This is a permanent full-time position with a long-term perspective which includes an attractive salary and ongoing internal training. You will be part of a multicultural team at IREKS USA Inc, based in Chicago and serving customers all over the USA.

Start date by agreement.

Interested?

Then send your full application, including details of your salary expectations online. Ms Reuterwill be glad to answer your questions.

Tel: [phone]

IREKS GmbH

Lichtenfelser Str. 20
95326 Kulmbach
Germany