Customer Service Agent (PT)

Galveston; Galveston (TX); On-site; USD 42,000 - 62,000; Full time

Job summary

The City of Galveston is seeking a dependable dispatcher for the Public Works Department to manage service requests and coordinate response teams.

You will answer calls, determine needs, dispatch the appropriate division, and enter data into the work order system, maintaining accuracy and confidentiality.

This is a fast-paced office role requiring strong communication and multitasking in a team environment.

Qualifications

• High School diploma or equivalent.
• Three years of experience, including one year in dispatch operations.
• Ability to perform data entry with accuracy and maintain records.
• Knowledge of City geography and local procedures.
• Excellent customer service and communication skills.

Responsibilities

• Answers incoming phone calls; determines the nature of the call for service; enters call into work order system.
• Dispatches appropriate division to address the request.
• Follows up with residents as applicable.
• Data entries, clears and maintains records for all service requests.
• Maintains confidentiality of work-related issues and City information.

Skills

Call center experience

Dispatch operations

Data entry

Customer service

Time management

Communication (verbal & written)

Knowledge of city geography

Education

High school diploma or equivalent

Job description

**Job Description**SUMMARY: Under general supervision, acts as a communication agent on an assigned shift; performs dispatch services regarding services requests for the Public Works Department. ESSENTIAL FUNCTIONS: Essential functions, as defined under the Americans with Disabilities Act, may include any of the following representative duties, knowledge, and skills. Factors such as regular attendance at the job are not routinely listed in job descriptions, but are an essential function. Essential duties and responsibilities may include, but are not limited to, the following: · Answers incoming phone calls; determines the nature of the call for service; troubleshoot where applicable and enter call into work order system. · Dispatches appropriate division to address the request. · Follow up with resident where applicable. · Data enters, clears and maintain records for all service requests entries. · Supports the relationship between the City of Galveston and the general public by demonstrating courteous and cooperative behavior when interacting with citizens, visitors, and City staff; maintains confidentiality of work-related issues and City information; performs other duties as required or assigned. · This position’s duties may expand as more computerized systems come on-line. · Supports the relationship between the City of Galveston and the general public by demonstrating courteous and cooperative behavior when interacting with citizens, visitors, and City staff; maintains confidentiality of work-related issues and City information; performs other duties as required or assigned. · Employees may at any time be required to work in order to provide for the safety and well-being of the general public, including the delivery and restoration of vital services, in the event of an emergency. KNOWLEDGE AND SKILLS: Knowledge: · City organization, operations, policies, and procedures. · Call Center and dispatch practices and procedures. · Principles and practices of modern office systems. · Records retention principles and practices. · Principles and practices of customer service. · Knowledge of City geography. · Business and personal computers, and spreadsheet software applications. Skill in: · Handling situations requiring diplomacy, fairness, firmness and sound judgment. · Providing efficient customer service. · Multi-tasking. · Time management. · Performing data entry with a high degree of accuracy. · Understanding and applying City policies and procedures. · Organizing and maintaining records. · Establishing and maintaining cooperative working relationships with all levels within the City. · Communicating effectively verbally and in writing. MINIMUM QUALIFICATIONS: High School diploma or equivalent; AND three years of experience, including one year of experience in dispatch operations; OR an equivalent combination of education and experience. LICENSE AND CERTIFICATION: · Possession of a valid Texas driver’s license. PHYSICAL DEMANDS AND WORKING ENVIRONMENT: Work is performed in a standard office environment.