Customer Service Agent-1

Galveston; Galveston (TX); On-site; USD 44,000 - 54,000; Full time

Job summary

City of Galveston seeks a communications dispatcher for the Public Works Department on a full-time shift. Under general supervision, you will answer calls, determine service needs, and log requests in the work order system.

You will dispatch the correct division and follow up with residents, while maintaining records with accuracy and confidentiality. The role emphasizes courteous, cooperative interaction with citizens and staff, and may expand as more systems come online.

Qualifications

• High School diploma or equivalent; AND three years of experience, including one year in dispatch operations; OR an equivalent combination.
• Knowledge of call center and dispatch practices and procedures.
• Experience with data entry and maintaining records with high accuracy.

Responsibilities

• Answers incoming phone calls, determines the nature of the call for service and enters the call into the work order system.
• Dispatches the appropriate division to address the request and coordinates follow-up with residents.
• Maintains records for all service requests and ensures confidentiality of information.
• Supports interactions between the City of Galveston, the public, and city staff; adapts to new computerized systems.
• May be required to work during emergencies to provide safety and vital services.

Skills

Call center operations

Dispatch practices

Data entry accuracy

Time management

Customer service

Education

High School diploma or equivalent

Tools

Spreadsheet software

Job description

**Job Description**SUMMARY: Under general supervision, acts as a communication agent on an assigned shift; performs dispatch services regarding services requests for the Public Works Department. ESSENTIAL FUNCTIONS: Essential functions, as defined under the Americans with Disabilities Act, may include any of the following representative duties, knowledge, and skills. Factors such as regular attendance at the job are not routinely listed in job descriptions, but are an essential function. Essential duties and responsibilities may include, but are not limited to, the following: · Answers incoming phone calls; determines the nature of the call for service; troubleshoot where applicable and enter call into work order system. · Dispatches appropriate division to address the request. · Follow up with resident where applicable. · Data enters, clears and maintain records for all service requests entries. · Supports the relationship between the City of Galveston and the general public by demonstrating courteous and cooperative behavior when interacting with citizens, visitors, and City staff; maintains confidentiality of work-related issues and City information; performs other duties as required or assigned. · This position’s duties may expand as more computerized systems come on-line. · Supports the relationship between the City of Galveston and the general public by demonstrating courteous and cooperative behavior when interacting with citizens, visitors, and City staff; maintains confidentiality of work-related issues and City information; performs other duties as required or assigned. · Employees may at any time be required to work in order to provide for the safety and well-being of the general public, including the delivery and restoration of vital services, in the event of an emergency. KNOWLEDGE AND SKILLS: Knowledge: · City organization, operations, policies, and procedures. · Call Center and dispatch practices and procedures. · Principles and practices of modern office systems. · . · Records retention principles and practices. · Principles and practices of customer service. · Knowledge of City geography. · Business and personal computers, and spreadsheet software applications. Skill in: · Handling situations requiring diplomacy, fairness, firmness and sound judgment. · Providing efficient customer service. · Multi-tasking. · Time management. · Performing data entry with a high degree of accuracy. · Understanding and applying City policies and procedures. · Organizing and maintaining records. · Establishing and maintaining cooperative working relationships with all levels within the City. · Communicating effectively verbally and in writing. MINIMUM QUALIFICATIONS: High School diploma or equivalent; AND three years of experience, including one year of experience in dispatch operations; OR an equivalent combination of education and experience. LICENSE AND CERTIFICATION: · Possession of a valid Texas driver’s license. PHYSICAL DEMANDS AND WORKING ENVIRONMENT: Work is performed in a standard office environment.