Customer Experience Specialist (Service Business Development Center)

Berlin City Auto Group; Portland (ME); On-site; USD 24,796 - 27,552; Full time

Benefits offered by this job

Paid training

Career development

Leadership opportunities

CRM training

Bonus program

Paid time off

Comprehensive benefits

401(k) plan

Wellness reimbursement

Recognition programs

Job summary

Berlin City Auto Group is seeking a Customer Experience Specialist for the Service Business Development Center in Portland, Maine. You will be the first point of contact, guiding customers through service scheduling and inquiries to ensure a premium dealership experience.

Starting pay is $18.00–$20.00 per hour, with a weekly performance bonus up to $125. Training is provided; no automotive experience is required.

Qualifications

• Minimum of 1 year of customer service experience.
• Customer-focused mindset with strong communication skills.
• Comfort with CRM software and scheduling tools.

Responsibilities

• Deliver exceptional customer experiences by phone, email, text, and in person.
• Schedule vehicle service appointments and answer questions for customers.
• Build relationships with service customers and ensure follow-up communication.
• Maintain accurate customer information in the CRM system.

Skills

Customer service

Relationship-building

Communication

Multitasking

CRM systems

Scheduling software

Tools

CRM platforms

Scheduling software

Job description

Customer Experience Specialist (Service Business Development Center)

191 Riverside St, Portland, ME 04103

Do you thrive on creating exceptional customer experiences and building lasting relationships?

At Berlin City Auto Group, every outstanding service experience begins with the first conversation. We're looking for a customer-focused, relationship-driven Customer Experience Specialist to join our growing Service Business Development Center in Portland, Maine.

In this role, you'll do much more than answer phones—you'll serve as a trusted first point of contact for our customers, helping them schedule vehicle service, answering questions, and ensuring every interaction reflects the exceptional customer experience Berlin City is known for.

No automotive experience is necessary—if you bring a customer service mindset, we'll provide training, tools, and career development to help you succeed.

Starting Pay: $18.00–$20.00 per hour, based on experience + a Performance Bonus of up to $125 per week

Why You'll Love Working Here:

• Paid training with ongoing coaching and professional development
• No automotive experience required—we invest in your success
• A career path with opportunities to advance into leadership, service advising, management, and other dealership roles
• Gain experience using modern CRM platforms, scheduling software, and dealership technology that will strengthen your professional skill set
• Competitive hourly pay plus weekly performance bonuses
• Paid time off that begins accruing on your first day
• Comprehensive benefits package including medical, dental, vision, life, and disability insurance
• 401(k) with employer contribution
• Health & Wellness reimbursement of up to $75 per month
• Recognition programs that celebrate outstanding customer service and high performance
• A collaborative, team-oriented culture where your ideas and contributions matter

Position Overview:

As a Customer Experience Specialist, you'll play an essential role in delivering an exceptional customer experience before customers even arrive at the dealership.

You'll build meaningful relationships with customers over the phone, through email, and via text, helping them schedule vehicle service, answer questions, and ensuring they feel informed, valued, and confident throughout the service process.

Your professionalism, communication skills, and ability to anticipate customer needs directly contribute to customer satisfaction, customer loyalty, and the continued success of our service department. Rather than simply scheduling appointments, you'll help create a seamless, personalized experience that keeps customers coming back.

This is an excellent opportunity for professionals with backgrounds in customer service, hospitality, healthcare, banking, retail, customer success, or administrative support who enjoy building relationships and making a positive impact every day.

What You'll Do:

• Deliver an exceptional customer experience during every interaction by phone, email, text, and online.
• Serve as a trusted first point of contact by listening to customer needs and providing personalized solutions.
• Build strong relationships with current and future service customers through proactive communication and follow‑up.
• Answer incoming Service Department calls promptly and professionally while creating positive first impressions.
• Schedule service appointments efficiently while maximizing convenience for customers.
• Communicate with customers using their preferred method, including phone, text, and email.
• Follow up with customers to confirm appointments, answer questions, and ensure a seamless service experience.
• Partner closely with the Service Department to provide a consistent, high‑quality customer experience from start to finish.
• Maintain accurate customer information within the CRM system to support effective communication and follow‑up.
• Resolve customer questions with empathy, professionalism, and urgency.
• Continuously looks for opportunities to exceed customer expectations and strengthen long‑term customer relationships.

Who You Are:

We're looking for someone who:

• Naturally builds rapport and enjoys connecting with people.
• Has excellent verbal and written communication skills.
• Maintains a positive, professional attitude while managing multiple priorities.
• Is calm, resourceful, and solution‑oriented in a fast‑paced environment.
• Takes ownership of customer concerns and follows through until they're resolved.
• Learns new technology quickly and enjoys working with CRM systems and scheduling software.
• Is organized, detail‑oriented, and able to manage multiple conversations simultaneously.
• Demonstrates initiative, accountability, and a strong work ethic.
• Is motivated by achieving goals while always putting the customer first.

Qualifications:

• Minimum of 1 year of customer service experience
• Previous experience in hospitality, healthcare, banking, retail, customer success, administrative support, contact centers, or concierge‑style service is highly valued
• Strong computer skills and confidence learning new technology
• Experience with CRM software or appointment scheduling systems is a plus but not required
• Must be at least 18 years of age
• Authorized to work in the United States
• Ability to successfully pass a pre‑employment background check

Who We Are:

Berlin City Auto Group is a family of dealerships serving communities throughout Maine and Vermont. We believe our greatest competitive advantage is our people. Guided by our core values of Humility, Integrity, and Passion, we're committed to delivering extraordinary customer experiences while creating meaningful career opportunities for our associates.

Summit Automotive Partners is an equal opportunity employer and complies with all applicable federal, state, and local fair employment practices laws. Summit Automotive Partners strictly prohibits and does not tolerate discrimination against employees, applicants, or any other covered persons because of race, color, religion, creed, national origin or ancestry, ethnicity, sex (including pregnancy), gender (including gender nonconformity and status as a transgender individual), age, physical or mental disability, citizenship, past, current, or prospective service in the uniformed services, genetic information, or any other characteristic protected under applicable federal, state, or local law. All Summit Automotive Partners employees, other workers, and representatives are prohibited from engaging in unlawful discrimination. This policy applies to all terms and conditions of employment, including, but not limited to, hiring, training, promotion, discipline, compensation, benefits, and termination of employment.

ADA

Summit Automotive Partners complies with the Americans with Disabilities Act (ADA), as amended by the Americans with Disabilities Amendments Act, and all applicable state or local laws. Consistent with those requirements, Summit Automotive Partners will reasonably accommodate qualified individuals with a disability if such accommodation would allow the individual to perform the job's essential functions unless doing so would create an undue hardship. If you need an accommodation, refer any such request to the Human Resources Department. Summit Automotive Partners will also, where appropriate, provide reasonable accommodations for an employee's religious beliefs or practices.

191 Riverside St. Portland, ME 04103