Customer Administration Specialist

Kenan Advantage Group (KAG); North Canton (OH); On-site; USD 52,000 - 72,000; Full time

Job summary

Kenan Advantage Group (KAG) seeks a Customer Administration Specialist to manage and audit Customer Data and Contracts within the TMW system. You will collaborate with Sales, Billing, Cash/Collections and Operations to ensure adherence to contract bill/pay provisions.

The role requires configuring tariffs, auditing data changes, and supporting annual financial audits with evidence of customer agreements and rates. Strong Excel skills and clear communication are essential.

Qualifications

• Requires associate degree or equivalent business experience.
• 2 years of pricing, contract, or related customer experience.
• Strong communication and problem-solving abilities.
• Strong knowledge of Microsoft Excel and intermediate knowledge of other Microsoft Programs.
• Excellent interpersonal and communication skills.
• Intermediate mathematical skills.

Responsibilities

• Implement and audit customer data into KAGs Transportation Management System (TMW).
• Configure invoicing and tariff rates per agreements in TMW.
• Decipher and communicate changes to agreements to Revenue Accounting/Billing.
• Serve as a knowledge base for customers and agreements for Sales, Pricing and Revenue Accounting.
• Calculate, document, and implement required Tariff/Rate increases as per agreements or guidance from Sales/Pricing.
• Generate Contract/Tariff expiration reports and execute changes as directed.
• Identify customer rate discrepancies and coordinate cross-functional resolution.
• Develop data quality guidelines and governance for customer data.
• Audit TMW Customer Data and manage changes per KAG data standards.
• Audit customer invoicing to ensure compliance with contract bill/pay provisions and create audit trails.
• Assist with annual financial audit by providing evidence of customer agreements and rates.
• Maintain and report Contract Data in KAG Contract Management Software (ASC).
• Calculate, maintain, update and report KAG Fuel Surcharge pricing.

Skills

Communication

Problem-solving

Microsoft Excel

Interpersonal skills

Mathematical skills

Pricing/Contract experience

Education

Associate degree or equivalent business experience

Job description

The Customer Administration Specialist operates in a highly collaborative environment and is responsible for the configuration and maintenance of Customer Agreements/Contract Data and related Customer Data within KAG Systems. This position interfaces with KAG Customers, Sales, Billing, Cash/Collections and Operations to ensure the Company and the Customer adhere to the bill/pay provisions of their agreement. In this role, the Customer Administration Specialist is tasked with evaluating, implementing, documenting, communicating, and auditing all Customer related data changes.

Essential Functions

• Key role in the implementation and audit of new and existing Customer Data into KAGs Transportation Management System (TMW)
• Evaluate Customer Agreements and configure Invoicing and Settlement Tariffs/Rates in TMW to support that agreement
• Decipher and communicate new or changes to existing agreements to the Revenue Accounting/Billing team
• Serve as a Knowledge Base on existing Customers and Agreements for Sales, Pricing and Revenue Accounting
• Calculate, document, and implement required Tariff/Rate increases as outlined in Customer Agreements or based on guidance provided by Sales and/or Pricing
• Generate Contract/Tariff expiration reports and execute changes as directed
• Proactively identify Customer rate discrepancies and work cross-functionally to resolve
• Aid in the development of data quality guidelines and subsequent governance for Customer related data
• Perform routine audit of TMW Customer Data and administer changes as needed to keep in accordance with published KAG data standards
• Perform comprehensive audit of Customer Invoicing to ensure compliance with Contract Bill/Pay provisions and create audit trail documentation
• Assist with annual financial audit by providing evidence of customer agreement with rates as requested
• Implement and maintain Contract Data and corresponding documents in KAG Contract Management Software (ASC)
• Calculate, maintain, update and report KAG Fuel Surcharge pricing to both internal and external customers

• Associate degree or equivalent business experience required
• 2 years of pricing, contract, or related customer experience
• Strong Communication and problem-solving abilities
• Strong knowledge of Microsoft Excel and intermediate knowledge of other Microsoft Programs
• Excellent interpersonal and communication skills
• Intermediate mathematical skills

Note: The above statements are intended to describe the general nature and level of work being performed. They are not intended to be construed as an exhaustive list of all responsibilities and skills required of associates so classified. Management retains the right to assign or reassign duties at any time. Job description is subject to change. All employees of the Company are expected to:

1. 1.Promote positive work habits including effective and timely communication, teamwork and respect for co-workers.
2. 2.Provide constructive guidance to other employees and representatives of third parties.
3. 3.Contribute to providing the highest quality of products and services to customers.

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